Clinical Practice Manager, Ophthalmology

UT Southwestern Medical Center

Dallas (TX)

On-site

USD 90,000 - 120,000

Full time

14 days+

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Benefits offered by this job

PPO medical plan with no cost for employee-only coverage

100% coverage for preventive healthcare

Paid Time Off from day one

Retirement programs

Tuition reimbursement

Job summary

A leading medical and research center in Texas is seeking a Clinical Practice Manager for the Ophthalmology Department. The role involves comprehensive operational leadership across multiple clinic locations, focusing on improving clinic workflows and ensuring regulatory compliance. Candidates should possess a Master’s or Bachelor’s degree in relevant fields and have substantial leadership experience in healthcare environments. Competitive benefits are offered, including healthcare coverage and paid time off.

Qualifications

3 years of effective leadership experience in a healthcare environment with a Master's Degree.
5 years of effective leadership experience in a healthcare environment with a Bachelor's Degree.

Responsibilities

Oversee operational leadership for multiple clinic locations.
Implement measurable improvements in clinic workflows.
Ensure compliance with institutional service standards.

Skills

Leadership in healthcare operations

Operational analysis

Regulatory compliance

Team collaboration

Patient access optimization

Education

Master’s Degree (MBA, MHA, or MPH)

Bachelor’s Degree in Business or Healthcare Administration

Job description

Clinical Practice Manager - Ophthalmology Department

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Job Summary

The Clinical Practice Manager (CPM) provides comprehensive operational leadership for multiple Department of Ophthalmology clinic locations across Dallas, Richardson, and Fort Worth, including oversight of the Laser Center for Vision Care and Optical Shop operations at these sites. The CPM is accountable for the day-to-day performance of clinic operations, ensuring consistent workflows, effective staffing, regulatory compliance, and adherence to institutional service standards across all locations.

This role requires routine analysis of operational reports and performance data to identify trends, gaps, and inefficiencies, and to implement measurable improvements in clinic workflows, patient access, throughput, service quality, and patient satisfaction.

The CPM is responsible for operational oversight of ophthalmology-specific clinic workflows, including diagnostic imaging flow (OCT, visual fields, fundus photography, angiography, etc.), standardized technician workup models, subspecialty scheduling templates, minor procedure and laser throughput, dilation flow, lane and diagnostic room utilization, and integration of Optical Shop operations with clinic care delivery. The CPM oversees management, readiness, and coordination of ophthalmic equipment and instruments across all sites to minimize downtime and prevent disruption to patient care. Working in close partnership with Medical Directors and Department Leadership, the CPM translates departmental goals into executable clinic operations that support strong financial and operational performance across all sites.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare—no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!

Requirements

Experience and Education

Education: Master’s Degree (MBA, MHA or MPH) or Bachelor’s Degree in Business Administration or Healthcare Administration
Experience: 3 years of effective leadership experience in a healthcare environment in a large and complex organization with a Master’s Degree or 5 years of effective leadership experience in a healthcare environment in a large and complex organization with a Bachelor’s Degree.

Preferred

Experience Experience in clinic specialty

Job Duties

Responsible for optimization, growth, performance, safety and financial results of designated portfolio of clinics spanning multiple locations or/and specialties with independent management structures at each location including the strategic planning and management for all clinical activities of the practice. This includes oversight for the patient care and business operations of the practices.
Develops an efficient and effective collaborative relationship between staff and faculty members, while fostering a positive working relationship. This includes the development/implementation of staffing models, streamlined workflows, meaningful reward and recognition programs, opportunities for ongoing professional development, onboarding programs, and communication plans.
Assures provider fulfillment of all obligations and responsibilities related to patient care effort, as well as assuring complete compliance with all federal and state regulations and laws. Works with Medical Director, Departmental and health system leadership on programmatic development and associated key performance metrics. Arranges for appropriate call and escalation schedules as needed.
Optimizes access and referral management activities. Establishes pathways to reduce lag times, ensures financial transparency, manages slot fill rates and meets productivity expectations. Includes template management, modeling for business plans/budget, outreach, and referring provider/patient communication management.
Measures, reports, and optimizes patient flow to achieve quality measures and optimal patient satisfaction. Minimizes wait times and implements communication strategies to meet patient expectations. Streamlines handoffs to move patients through clinic efficiently. Evaluates and recommends investment in technology to increase efficiency and effectiveness.
Develops training and continuing education activities based on individual practice needs. Conducts or arranges for regular skill development activities for practice staff. This may include assessment and maintenance of employee files, clinical competencies and/or licensure/certification in coordination with Nursing Operations as well as business and/or general operations such as scheduling, registration, insurance verification, collections, etc.
Works with stakeholders to optimize all leases, equipment purchases, maintenance and vendor contracts; assists in developing effective systems for purchasing and maintaining practice's inventory of office and medical supplies.
Establishes safeguards for effective patient confidentiality (HIPAA) and billing compliance. Implements processes to manage risk and prevent adverse events. Manages the requirements of federal, state, and local regulatory agencies in coordination with other health system offices.
Confirms internal control systems to ensure clinic processes are functioning as intended. Coordinates with legal, internal audit, risk management, and other UTSW experts as necessary.
Maintains professional affiliations to enhance professional growth and remain current with the latest trends in healthcare, and specifically, the delivery of ambulatory care. Acts as a liaison to health system leadership on cross-institutional initiatives affecting clinic operations.
In partnership with the Medical Director:

Optimizes clinical workflows including efficient use of the EMR
Reviews clinic operations metrics, including but not limited to Health System and Clinic Scorecards, open encounters, and clinic financial performance
Manages quality assurance and patient safety programs within the clinic
Ensures that clinic is compliant with health system, clinic, external regulatory bodies, and HIPAA policies and regulations
Works to resolve interpersonal team conflict
Works to ensure appropriate allocation of space, room and equipment
Proactive patient service recovery and engagement with Health System Administration to resolve issues promptly and to improve patient care
Ensures that provider scheduling templates satisfy expectations relative to allocated ambulatory effort
Oversees the management and disposition of controlled substances that are ordered for the clinic with the use of medical director DEA registration and collaborate with Health System to ensure implementation of appropriate compliance measures, audits, and reports for management of controlled substances

Performs other duties as assigned.

Security and EEO Statement

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Primary Location

Texas-Dallas-5323 Harry Hines Blvd

Work Locations

5323 Harry Hines Blvd

Job

Clinical

Organization

419000 - OP-Department Administration

Schedule

Full-time

Shift

Day Job