Clinical Packaging Technician – 2nd Shift

Jobtailor; West Point (PA); On-site; USD 52,000 - 70,000; Full time

Job summary

Jobtailor in Pennsylvania is seeking an organized Project Administrative Specialist to support CRO/clinical operations. You will coordinate project meetings, manage files, and ensure accurate reporting and documentation.

The role requires a bachelor's degree, strong MS Office skills, and experience with Excel trackers and PowerPoint presentations; MS Teams meetings scheduling is preferred; legal right to work in the U.S. may be required.

Qualifications

• Bachelor's degree or international equivalent in business, finance, health sciences, or related field.
• Experience in a CRO, pharmaceutical company, or in clinical research is an advantage.
• Proficiency in computerized information systems and standard application software, including MS Office.
• Strong skills in MS Word, PowerPoint, Excel, and Outlook.
• Experience in maintaining Excel trackers and building PowerPoint slides.
• Experience in taking meeting minutes and facilitating and scheduling MS TEAMS meetings is preferred.
• Legal right to work in the country where the role is based.

Responsibilities

• Organize project team and client meetings, including scheduling, preparing meeting materials, binders, agendas, and minutes
• Manage study information and supplies
• Generate and maintain organizational charts, team calendars, newsletters, and project-specific information
• Oversee internal and client project reporting, ensuring accuracy in project status and financial tracking reports
• Update systems and handle queries
• Support the project manager with financial tasks, including managing the purchase order process and processing study invoices and Investigator payments
• Prepare and maintain study files
• Ensure compliance with filing/naming guidelines in the electronic trial master file
• Track document status
• Provide administrative support in clinical operations and project management to align projects with contract and client expectations

Skills

Project Management Support

Financial Tracking

Clinical Operations Experience

Meeting Facilitation

Education

Bachelor's degree in business, finance, health sciences, or related field

Tools

MS Word

MS PowerPoint

MS Excel

MS Outlook

MS TEAMS

Job description

Project Activities

• Organize project team and client meetings, including scheduling, preparing meeting materials, binders, agendas, and minutes
• Manage study information and supplies
• Generate and maintain organizational charts, team calendars, newsletters, and project-specific information
• Oversee internal and client project reporting, ensuring accuracy in project status and financial tracking reports
• Update systems and handle queries
• Support the project manager with financial tasks, including managing the purchase order process and processing study invoices and Investigator payments
• Prepare and maintain study files
• Ensure compliance with filing/naming guidelines in the electronic trial master file
• Track document status
• Provide administrative support in clinical operations and project management to align projects with contract and client expectations

Requirements

• Bachelor's degree or international equivalent in business, finance, health sciences, or related field, preferred
• Experience in a CRO, pharmaceutical company, or in clinical research is an advantage
• Proficiency in computerized information systems and standard application software, including MS Office
• Strong skills in MS Word, PowerPoint, Excel, and Outlook
• Experience in maintaining Excel trackers and building PowerPoint slides
• Experience in taking meeting minutes and facilitating and scheduling MS TEAMS meetings is preferred
• Legal right to work in the country where the role is based

Core Competencies

Demonstrates strong organizational and administrative skills in project management and clinical operations, ensuring compliance and accuracy in project reporting and documentation. Proficient in managing financial tasks and utilizing MS Office tools to support project teams effectively.

Highest-signal resume keywords

• Project Management Support
• Financial Tracking
• MS Office Proficiency
• Clinical Operations Experience
• Meeting Facilitation

Hard Skills

• Project Reporting
• Document Management
• Financial Task Management
• Excel Tracker Maintenance
• Meeting Minute Taking

Soft Skills

• Organizational Skills
• Communication Skills

Industry Keywords

• CRO
• Pharmaceutical
• Clinical Research
• Electronic Trial Master File
• Compliance

Tools & Technologies

• MS Word
• MS PowerPoint
• MS Excel
• MS Outlook
• MS TEAMS