Clinical Operations Specialist /Medical Office Receptionist

Mia Aesthetics; Lewisville (TX); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

On-the-job training

Professional development

Advancement opportunities

Benefits package

Job summary

Mia Aesthetics is seeking a Clinical Operations Specialist to support administrative, financial, and pre-operative clinical tasks. The role operates on rotating M-F shifts, with on-the-job training provided. Candidates must be fluent in English and Spanish and comfortable working in a fast-paced medical office environment.

Join a growing team dedicated to accessible aesthetic solutions, offering training, development, and opportunities for advancement within a supportive benefits program.

Qualifications

• Clerical duties and administrative support to operations.
• Ability to handle patient payments and invoice processing.
• Strong verbal and written communication skills.
• Bilingual in English and Spanish required.
• Proficient in basic computer software and systems.

Responsibilities

• Performs clerical and administrative roles to support operations.
• Charges and collects payments for surgeries and merchandise; generates invoices.
• Confirms surgical patient appointments via phone and written communication.
• Informs clinical team of daily surgery schedule.
• Takes pre-operative photos and processes electronic prescriptions.
• Initial pre-op physical vitals; verifies paperwork and consents.
• Tracks inventory for surgical and clinical supplies.
• Performs other duties as assigned.

Skills

Clerical duties

Cash handling

Patient communication

Bilingual English/Spanish

Medical office software

Education

GED or HS Diploma

Tools

Billing software

Appointment scheduling

Job description

Description

At Mia Aesthetics, we are not just leading the way in plastic surgery—we're redefining it.

Our goal is simple: to ensure everyone has access to the highest quality plastic surgery without the premium price tag. With an elite team of plastic surgeons across the U.S. and a family of over 150,000 satisfied patients, we're on a mission to make beauty accessible to all.

Mia Aesthetics provides on-the-job training, professional development opportunities, opportunities for advancement, benefit offerings, and more.

Be a part of a team transforming lives and supporting dreams every day!

Requirements

The Clinical Operations Specialist will perform multi-faceted job responsibilities that are narrow and wide in scope to include administrative, balance payments, and clinical pre-operative duties. This role has rotating shifts M-F.
Paid on-the-job training is provided.

• Performs clerical and administrative roles as needed to support operations


• Charges and collects all payments for all surgeries, surgical accessories, and Mia Aesthetics merchandise; generates daily invoices while processing collection transactions to balance end-of-day.


• Confirms surgical patient appointments via phone call and written communication


• Informs the clinical team of the daily surgery schedule


• Takes pre-operative photos and processes electronic prescriptions for doctors


• In charge of preliminary physical test such as vitals needed the day before all surgeries


• Verifies paperwork - patient labs, intake information, and consents have been completed prior to the scheduled surgery date


• Tracks inventory for surgical and clinical accessories/supplies for designated department


• Performs other duties as assigned

Education & Experience

• GED or High School Diploma


• Enjoys working with a high sense of urgency


• Strong customer service skills


• Strong verbal and written communication skills


• Strong computer skills


• Bilingual in English and Spanish

Mia Aesthetics is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. All applicants must be eligible to work in the United States.

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