Clinical Operations Coordinator

Speedrun Talent Network; New York (NY); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401K with match

Generous PTO and paid holidays

Paid parental leave

Remote work across the U.S.

HQ in NYC

Job summary

Talkiatry is seeking a Clinical Operations Coordinator to partner with clinical and operational leaders to drive clinician satisfaction and operational excellence. You will field questions from clinicians, triage, and escalate as needed, while coordinating provider preferences, clinician time-off, onboarding, and exits to minimize administrative burden.

The role requires exceptional organizational skills, clear communication, and adaptability to each clinician's needs. Remote across the U.S.

Qualifications

• Excellent verbal and written communication.
• Strong time management and prioritization abilities.
• Excellent follow‑through that is proactive and responsive.
• Proactive problem‑solving skills and adaptability to changing plans and priorities.
• Exceptional customer service skills and a high level of organizational knowledge.

Responsibilities

• Monitor clinician communication channels for questions and escalate as needed until resolution.
• Coordinate provider preferences to ensure patient-provider matches.
• Manage provider exits and transfers to support patient retention.
• Schedule onboarding meetings for new hire clinicians and run onboarding checklist.
• Assist in schedule management for Chief Psychiatrists and Nurse Practitioner Directors.
• Complete one-off projects and prepare materials for essential meetings.

Skills

Verbal and written communication

Time management

Follow-through

Problem solving

Customer service

Microsoft Office Suite

EMR familiarity

Education

Bachelor’s degree preferred

Tools

eClinicalWorks (eCW)

Job description

As a Clinical Operations Coordinator at Talkiatry, you will partner with our Clinical and Operational leaders (dyad leadership team) to drive clinician satisfaction and operational excellence. Your primary focus is on providing excellent experience for our clinicians by fielding, responding, and/or escalating questions that arise in their day-to-day practice.

In addition, you will coordinate key operational processes such as provider preferences, clinician time‑off, clinician pre‑ramp preparation, and clinician offboarding. Your seamless service and detail orientation will alleviate administrative burden for our clinicians and leadership (Chief Psychiatrists and Nurse Practitioner Director) in ways that make Talkiatry truly a special place to work. To be successful in this role, you will need exceptional organizational skills, clear communication, and the ability to adapt to the unique needs of each clinician or leader.

About Talkiatry:

Talkiatry is transforming mental health care by making high‑quality psychiatry more accessible, human, and sustainable for both patients and clinicians. Co‑founded by a patient and a triple‑board‑certified psychiatrist, we were built to solve one of healthcare’s most urgent challenges: millions of people struggle to access mental health care, while clinicians face growing administrative burden and burnout. Through our technology‑powered, in‑network platform, we’re changing that, creating a better experience for patients and empowering clinicians to focus on delivering exceptional care.

Today, Talkiatry is the largest dedicated psychiatry practice in the U.S., with 750+ psychiatrists, 250+ therapists, and more than two million patient visits delivered nationwide. At our scale, every innovation has real impact. Every workflow we improve, every technology solution we build, and every patient experience we redesign helps thousands of clinicians provide better care to hundreds of thousands of patients. We’re not just growing quickly — we’re redefining how behavioral healthcare is delivered in America.

Joining Talkiatry means joining a mission‑driven team that is solving complex problems at scale, driving meaningful change in healthcare, and building the future of mental health care with compassion, innovation, and purpose.

You will:

• Monitor clinician communication channels for questions and/or escalations, use training and other resources to triage, reply, and/or elevate to the appropriate team, closing the loop once a resolution has been achieved.

• Process provider preference changes to ensure patients are appropriately matched with providers

• Manage provider exits & associated mass and individual transfers to help ensure patient retention

• Schedule onboarding introduction meetings for new hire clinicians and execute our Onboarding Checklist

• Assist in schedule management for our Chief Psychiatrists and Nurse Practitioner Directors

• Completing one‑off projects as needed, developing materials for essential meetings as required

You have:

• Excellent verbal and written communication skills.

• Strong time management and prioritization abilities.

• Excellent follow‑through that is proactive and responsive.

• Proactive problem‑solving skills and adaptability to changing plans and priorities.

• Exceptional customer service skills and a high level of organizational knowledge.

• Skilled with Microsoft Office Suite.

• Familiar with working in EMRs (big plus if eClinicalWorks (eCW))

• Bachelor’s degree preferred but not required

Why Talkiatry:

• Top‑notch team: we're a diverse, experienced group motivated to make a difference in mental health care

• Collaborative environment: be part of building something from the ground up at a fast‑paced startup

• Flexible location: work where you want to, either remotely across the U.S. or from our HQ in NYC

• Excellent benefits: medical, dental, vision, effective day 1 of employment, 401K with match, generous PTO plus paid holidays, paid parental leave, and more!

• Grow your career with us: hone your skills and build new ones with our Learning team as Talkiatry expands

• It all comes back to care: we’re a mental health company, and we put our team’s well‑being first

Talkiatry participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I‑9 is completed. For more information on E‑Verify, please visit the following: EVerify Participation & IER Right to Work.

At Talkiatry, we are an equal opportunity employer committed to a diverse, inclusive, and equitable workplace and candidate experience. We strive to create an environment where everyone has a sense of belonging and purpose, and where we learn from the unique experiences of those around us.

We encourage all qualified candidates to apply regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.