Referral, Patient Care Coordinator

Talkiatry Management Services; United States; Remote; USD 48,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401K with match

Paid time off + holidays

Job summary

Talkiatry is seeking a healthcare coordination specialist to support inbound and outbound referral outreach and scheduling. You will manage referral workflows, contact patients via phone, text, and email to explain next steps, and help coordinate scheduling with Talkiatry psychiatrists.

Your role requires 1–3 years in healthcare coordination, strong communication, CRM/EHR proficiency (eClinicalWorks), and the ability to work in a fast-paced startup environment.

Qualifications

• 1–3 years' experience in healthcare coordination, patient intake, call center, or referrals.
• Experience coordinating care or referrals across multiple organizations or provider networks is a plus.
• Ability to communicate clearly, both verbally and in writing.
• Sales or customer retention experience strongly preferred (upselling, rebooking, or high-volume conversion roles).

Responsibilities

• Inbound Referral Outreach & Scheduling.
• Manage referral workflow by initiating outreach on referrals not yet scheduled and tracking outcomes.
• Manage a high volume of outbound calls in a fast-paced environment.
• Contact referred patients via phone, text, and email to explain next steps and assist scheduling.
• Coordinate scheduling using internal tools and match patients with Talkiatry psychiatrists based on need, geography, and insurance.
• Document all outbound referral activity accurately in internal systems.

Skills

Healthcare coordination

Clear communication

Phone & email outreach

CRM experience

Tools

eClinicalWorks

Zendesk

ServiceNow

Job description

About Talkiatry

Talkiatry is transforming mental health care by making high-quality psychiatry more accessible, human, and sustainable for both patients and clinicians. Co-founded by a patient and a triple-board-certified psychiatrist, we were built to solve one of healthcare’s most urgent challenges: millions of people struggle to access mental health care, while clinicians face growing administrative burden and burnout. Through our technology-powered, in-network platform, we’re changing that, creating a better experience for patients and empowering clinicians to focus on delivering exceptional care.

Today, Talkiatry is the largest dedicated psychiatry practice in the U.S., with 750+ psychiatrists, 250+ therapists, and more than two million patient visits delivered nationwide. At our scale, every innovation has real impact. Every workflow we improve, every technology solution we build, and every patient experience we redesign helps thousands of clinicians provide better care to hundreds of thousands of patients. We’re not just growing quickly — we’re redefining how behavioral healthcare is delivered in America.

Joining Talkiatry means joining a mission-driven team that is solving complex problems at scale, driving meaningful change in healthcare, and building the future of mental health care with compassion, innovation, and purpose.

You will:

• Inbound Referral Outreach & Scheduling
• Manage referral workflow by initiating outreach on all referrals not yet scheduled and tracking outcomes accurately
• Manage a high volume of outbound calls in a fast-paced environment
• Contact referred patients via phone, text, and email to explain next steps, highlight the value of care with Talkiatry, and assist with scheduling
• Use motivational interviewing techniques to address concerns, build urgency, and motivate patients to schedule their psychiatric evaluations
• Coordinate scheduling using internal scheduling tools and match patients with appropriate Talkiatry psychiatrists based on need, geography, and insurance
• Send self-scheduling links, follow up, and troubleshoot scheduling barriers (insurance questions, availability, etc.)
• Outbound Referral Coordination
• Manage the outbound referral process for Talkiatry patients being referred to partner organizations for services outside Talkiatry's scope of care (e.g., higher level of care, specialized programs, community resources)
• Communicate directly with patients about the outbound referral: explaining why the referral is being made, what to expect, and next steps for connecting with the receiving partner
• Coordinate with the partner organization to confirm receipt of the referral, submit any required documentation, and track the patient's status through intake
• Keep the Talkiatry referring provider updated on the status of the outbound referral, including confirmation of receipt, scheduling outcomes, and any barriers encountered
• Follow up with patients and partners to close the loop on outbound referrals, ensuring patients don't fall through the cracks between organizations
• Document all outbound referral activity accurately in internal systems to maintain a clear audit trail for the care team

You have:

• 1–3 years' experience in healthcare coordination, patient intake, call center, or referrals
• Experience coordinating care or referrals across multiple organizations or provider networks a plus
• Ability to communicate clearly, both verbally and in writing
• Sales or customer retention experience strongly preferred (e.g., upselling, rebooking, or high-volume conversion roles)
• Strong phone presence, empathy, and a persuasive communication style
• Comfortable working with CRMs, EHRs (eClinicalWorks), ticketing systems (Zendesk/ServiceNow)
• Ability to multitask and work efficiently in high-volume environments
• Must be organized, responsive, and detail-oriented with strong follow-through

Why Talkiatry:

• Top-notch team: we’re a diverse, experienced group motivated to make a difference in mental health care
• Collaborative environment: be part of building something from the ground up at a fast-paced startup
• Excellent benefits: medical, dental, vision, effective day 1 of employment, 401K with match, generous PTO plus paid holidays, paid parental leave, and more!
• Grow your career with us: hone your skills and build new ones with our Learning team as Talkiatry expands
• It all comes back to care: we’re a mental health company, and we put our team’s well-being first

Talkiatry participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please visit the following: EVerify Participation & IER Right to Work.

At Talkiatry, we are an equal opportunity employer committed to a diverse, inclusive, and equitable workplace and candidate experience. We strive to create an environment where everyone has a sense of belonging and purpose, and where we learn from the unique experiences of those around us.

We encourage all qualified candidates to apply regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.