Clinical Office Assistant - Respiratory Therapy Services

Advocate Health; Town of Oconomowoc (WI); Sur place; USD 32 000 - 46 000; Plein temps

Résumé du poste

Advocate Health in Wisconsin is seeking an administrative professional to support patient services. You will greet patients, collect co-pays, schedule and coordinate appointments, manage calendars, and assist with medical records and referrals.

You will answer calls, triage inquiries, generate basic reports, handle mail, and maintain logs. Proficiency with Microsoft Office and strong organizational and communication skills are essential.

Qualifications

• Typically requires 1 year of scheduling, customer service, and administrative duties.
• Proficient in Microsoft Office and data entry.
• Strong organizational and communication skills.
• Ability to multi-task and handle confidential information.

Responsabilités

• Greets patients and visitors and collects insurance co-pays.
• Schedules appointments and coordinates calendars and travel.
• Answers and screens telephone calls, triages clinical calls and resolves problems.
• Assembles, copies, and releases patient medical records and works with Medical Records Department.
• Generates basic reports and distributes them as needed.
• Opens, sorts, and distributes mail and department documents; maintains office equipment.
• Completes referrals, tracks authorizations, and handles patient registration.
• May process billing/reimbursement forms and assists with data gathering for reports.

Connaissances

Scheduling

Customer service

Multi-tasking

Microsoft Office

Data entry

Communication

Office equipment

Formation

High School Diploma

Outils

Microsoft Office Suite

Description du poste

Major Responsibilities:

• Greets patients and visitors in a prompt, courteous, and helpful manner, collects insurance co-payments, and responds to routine requests for information.
• Schedules and maintains calendar of appointments, meetings, and travel. Coordinates related administrative aspects such as agendas, site selection, food/beverage selections, audio-visual arrangements, and document preparation.
• Schedules patients and enters information into the computer system. Coordinates patient appointments with other areas or physician offices as needed.
• Answers and screens telephone calls, triages clinical calls and resolves problems appropriately.
• Assembles, copies, and releases patient medical records. Works with Medical Records Department regarding requests for notes/additional information.
• Generates basic reports, modifies/updates existing reports, and distributes reports as needed.
• Opens, sorts, and distributes mail and department documents efficiently. Operates and maintains office equipment (fax, printer, photocopier, etc.) and may order office supplies.
• Completes referrals, tracks, and follows up on need for re-authorizations, processes patient registration, and obtains required information.
• May process billing/reimbursement forms and other department records. Maintains logs and reports; performs simple calculations as needed. Assists with gathering, organizing, and compiling data for reports, meetings, etc.

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• High School Graduate.

Experience Required:

• Typically requires 1 year of experience in performing scheduling, customer service, and administrative/clerical support duties.

Knowledge, Skills & Abilities Required:

• Ability to multi-task, route calls, greet patients, and maintain a schedule of appointments/meetings.
• Proficient in the use of Microsoft Office (Excel, Power Point, Access and Word) or similar products, including maintaining, tracking, and entering data in a database and/or spreadsheet software.
• Strong organizational skills and attention to detail.
• Ability to effectively communicate (written, and verbal), build rapport, and relate to all people.
• Ability to operate standard office equipment.

Physical Requirements and Working Conditions:

• Ability to sit, walk, stand, bend, and lift frequently throughout the workday.
• Must be able to occasionally lift items weighing up to 20 lbs.
• Must have functional speech, vision, and hearing.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.