Clinical Materials Coordinator

Yale NewHaven Health; New London (CT); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

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Job summary

Yale NewHaven Health is seeking a Clinical Materials Coordinator to manage operating room materials, support budget review, and oversee inventory and recalls. You will collaborate with OR leadership, physicians, and supply chain teams to optimize cost and efficiency.

The role requires 3–5 years in healthcare logistics, a Bachelor's in a related field, and EHR/ERP familiarity. On-site position supporting perioperative services with a focus on cost management and inventory control.

Qualifications

• Bachelor's degree in Business, Healthcare Administration or related field.
• 3–5 years of logistics/supply chain experience in healthcare.
• AHRMM CMRP certification or plan to obtain within 12 months.

Responsibilities

• Purchase, store, inventory, and distribute OR materials; ensure availability.
• Process backorders, replacements, and recalls; manage SPD inventory.
• Evaluate products for cost savings; negotiate with physicians, purchasing, contracting.
• Coordinate capital equipment and annual budget submissions.
• Update EPIC bin locations and run implant utilization reports.

Skills

Project management

Analytical thinking

Communication

Education

Bachelor's degree in Business, Healthcare Administration or related field

Tools

Lawson ERP

Job description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

The Clinical Materials Coordinator is responsible for the materials management function in the operating room. Responsibilities also include participation in financial budget performance review, charge capture, new technology, schedule forecasting, vendor compliance, ordering of specialty supplies, backorder/recall management, and support of the Peri-op team in materials related matters. Oversee all cost saving projects via statistics and report management. Responsible for trialing new products/equipment and assuring availability of such products /equipment. Ability to review budget variance report and the cost associated with new products (OR supplies and/or implants). Maintain close communication with the OR Nurse Manager and staff regarding materials related topics. Ability to support the department based on its materials related needs. Ability to cover the Clinical Materials Management department independently in collaboration with other support staff (sub-contracted or in-house).

EEO/AA/Disability/Veteran

Responsibilities

• 1.Responsible for the purchase, storage, inventory and distribution of materials in the Operating Room. Devises and implements a system which assures that supplies and equipment are readily available, organized in good order for patient care. Reviews monthly computerized supply list for errors and rectifies errors and omissions on time
• 2.Responsible for ordering all supplies (including specialty supplies) including the OR-Surgical inventory in SPD. Manage backorders and find replacements/subs when necessary. Oversees the receiving and stocking of all supplies and implants that are delivered according to procedures.
• 3.Oversee all recall notifications and take action when required. Process returns as appropriate
• 4.Evaluation of products (new and existing) for proper use, improved product, cost saving opportunities. Defines opportunities for cost reduction that can be achieved through standardization or utilization changes. Collaborates with physicians, purchasing and contracting in negotiating contracts for supplies, equipment and services in the Perioperative Department
• 5.Coordinates development of department capital equipment and annual submission per defined timeline and process
• 6.Monitors and processes requisitions for all repairs. Informs staff and surgeons of equipment/ instrumentation out for repair, loaners and substitutes. Coordinates with Bio-engineering to clear loaner equipment for use as required in the OR.
• 7.Responsible for specialty equipment/ product meetings in collaboration with OR Educator. Ensures that all staff is informed in a timely fashion of all new products, substitutions and equipment including their location, availability and par locations
• 8.Coordinates the ordering, receipt and sequester for day of surgery, special order implants or other non-stock product as required, to include breast implants, bone and tissue products etc.
• 9.Responsible for the management of the inventory control system (QSight).
• 10.Manages the new technology/ new product request process for new items or equipment requested by physicians
• 11.Responsible for updating bin locations in EPIC system
• 12.Run daily reports for implant utilization from the previous day's cases. Orders replacement implants to replenish the implants used the previous day to keep them up to par level
• 13.Actively participates and cooperates in nursing administrative projects designed to meet the requirements of TJC as it applies to materials. Demonstrates leadership and is responsible for keeping informed and assuring compliance with TJC recommendations related to products and equipment

Qualifications

EDUCATION

Bachelors degree in Business, Healthcare Administration or related field preferred or matriculated in the required bachelor's program at the time of hire with a firm completion date.

EXPERIENCE

3-5 years of experience in logistics/ supply chain operations in healthcare environment.

LICENSURE

AHRMM CMRP certification required or commit to successfully complete within one year of hire date

SPECIAL SKILLS

Must have knowledge and skills with project management, ERP systems such as Lawson, and inventory management. Familiarity with operating room equipment, understanding of operating room products and their uses. Knowledge of the procurement process. Knowledge of materials management and supply chain operating and information systems. High level of proficiency and demonstrated effectiveness in analytical thinking and problem solving and implementing new programs related to increased departmental and organizational operating efficiency. Highly effective verbal and written communication skills. Ability to effectively manage assigned projects.

PHYSICAL DEMAND

Moderate amount of walking. Moderate to heavy stress from scheduling, meetings, maintaining financial cost/benefit reports, and meeting deadlines. Helping lift heavy objects ten (10) to twenty (20) pounds.