Clinical Intake Specialist

Vynca; San Mateo (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Vynca in California is seeking a Clinical Intake Specialist to join the ECM care management team. You will work directly with clients to understand needs, review medical charts, and connect them to the correct resources, delivering person-centered care by phone.

You will conduct 8–12 intake visits daily, document needs and interventions, coordinate with the care team, and maintain an organized schedule. Bilingual English/Spanish is highly preferred; experience with health record systems and

Qualifications

• Active, unrestricted California LVN license or related degree/certification.
• Minimum of 2 years of intake/admissions experience in a high call volume environment.
• Experience with ECM populations and health record systems.

Responsibilities

• Conduct outreach to newly referred clients and log activity in VyncaOS.
• Conduct 8–12 intake visits daily with accurate assessments.
• Assist clients with initial intake including psychosocial assessment and care plan.
• Review medical charts and document client needs and recommended interventions.
• Communicate critical information to the care team for personalized planning.
• Attend weekly Team Operations Meetings and maintain a structured schedule.

Skills

Communication skills

Bilingual English/Spanish

Multitasking

Independent work

Tech proficiency

Education

Licensed Vocational Nurse (LVN) in CA

Bachelor’s degree in related field

Medical Assistant certificate

Tools

Health Gorilla

Health Record Systems

Google Workspace

MS Office

Job description

Join the dynamic journey at Vynca, where we're passionate about transforming care for individuals with complex needs.

We’re more than just a team; we're a close-knit community. Our shared commitment to caring for each other and those we serve is what sets us apart. Guided by our unwavering core values: Excellence, Compassion, Curiosity, and Integrity, we forge paths of success together. Join us in this transformative movement where you can contribute to making a profound difference every day.

At Vynca, our mission is to provide comprehensive care for more quality days at home.

About the job

The Clinical Intake Specialist is an integral member of the ECM care management team. In this role, the Clinical Intake Specialist works directly with clients to understand their needs and then connect them to the correct resource on our primary care management team. The successful candidate will be personable and professional via phone, able to quickly review medical charts and understand medical conditions, provide person-centered care, prioritize tasks effectively to support client engagement, and be motivated to help high need individuals with complex care needs.

What you’ll do

• Conduct outreach to newly referred clients and log activity in VyncaOS

• Conduct 8-12 intake visits daily, ensuring efficient and accurate assessments

• Assist clients in completing initial intake visit including a psychosocial assessment and care plan with goals of care

• Review medical charts and document client medical needs and suggested interventions

• Communicate critical information and client preferences to the care team for personalized care planning

• Utilize evidence-based practices, such as Motivational Interviewing, Harm Reduction, and Trauma-Informed Care principles

• Attend weekly Team Operations Meetings

• Maintain a structured and organized schedule to optimize client intake and engagement

• When unscheduled, perform proactive outreach to no-shows or clients who have not been contacted previously

• Stay available for warm transfers from field teams, ensuring same-day responses

• Thrive in a fast-paced, dynamic environment with an emphasis on meeting key performance metrics

Your experience and qualifications

• Active, unrestricted California Licensed Vocational Nurse (LVN) license, or Bachelor’s degree in a related field, or Medical Assistant certificate issued by a recognized group (AAH, AAMA, AMT, NCCT, or NHA)

• Minimum of 2 years of previous intake or admissions experience in a high call volume environment

• Experience working with complex care clients and ECM Populations of Focus

• Experience with Health Gorilla or Health Record Systems

• Strong oral and written communication skills

• Positive interpersonal skills with a collaborative attitude

• Expert computer skills and proficiency in Google Workspace, MS Office, and internet tools

• Ability to work independently and stay highly motivated

• Capable of managing multiple tasks and navigating various platforms, with the ability to adapt and shift priorities as needed

• Bilingual (English/Spanish) highly preferred

• Willing and able to work Monday-Friday 8:30am-5pm Pacific Time, with the possibility of evenings and weekends

At this time we are only considering applicants in the following states: Arizona, California, Colorado, Florida, Georgia, Illinois, Nevada, North Carolina, Oregon, Texas, Utah and Washington.

Additional Information

• The hiring process for this role may consist of applying, followed by a phone screen, online assessment(s), interview(s), an offer, and background/reference checks.

• Background Screening: A background check, which may include a drug test or other health screenings depending on the role, will be required prior to employment.

• Job Description Scope: This job description is not exhaustive and may include additional activities, duties, and responsibilities not listed herein.

• Vaccination Requirement: Employees in patient, client, or customer-facing roles must be vaccinated against influenza. Requests for religious or medical accommodations will be considered but may not always be approved.

• Employment Eligibility: Compliance with federal law requires identity and work eligibility verification using E-Verify upon hire.

• Equal Opportunity Employer: At Vynca Inc., we embrace diversity and are committed to fostering an inclusive workplace. We value all applicants regardless of race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other protected group under federal, state, or local law.