Clinical Educator / IVF Coordinator

Prelude Fertility, Inc.; Atlanta (GA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

Family Building Support

Paid Parental Leave

PTO and Holidays

401(k) with company match

Job summary

Reproductive Biology Associates - Sandy Springs is seeking an experienced Clinical Educator / IVF Coordinator (RN). The role focuses on developing onboarding, competency programs, and continuous education for clinical staff.

You will mentor staff, lead educational initiatives, and ensure evidence-based practice across all IVF workflows. As an on-site clinical lead, you will coordinate patient cycles, educate patients and collaborate with physicians, embryology, and other teams to maintain

Qualifications

• RN or LPN nursing program completed or equivalent clinical experience considered.
• Minimum of three years in reproductive endocrinology/fertility clinical work.
• Experience training, mentoring, or educating clinical staff preferred.

Responsibilities

• Develop onboarding and orientation programs for clinical staff.
• Create competency-based training plans for PCCs, IVF Coordinators and staff.
• Coordinate continuing education and annual competency assessments.
• Provide coaching and performance feedback to clinical staff.
• Educate patients on fertility treatment plans, medications, and timelines.
• Lead on-site clinical operations and coordinate IVF treatment cycles.
• Ensure compliance with protocols, accreditation standards, and privacy.

Skills

Clinical education

Staff mentoring

Onboarding design

Educational materials development

Interdepartmental collaboration

Education

RN or LPN nursing program

Tools

EMR/eIVF systems

Job description

Reproductive Biology Associates - Sandy Springs | 614A
1100 Johnson Ferry Rd NE
Suite 200
Atlanta, GA 30342, USA

Description

We are seeking an experienced Clinical Educator / IVF Coordinator (RN). If you are committed to growth in a welcoming work environment, this may be a great fit for you. We seek to fill this role with a nurse who will provide excellent and compassionate clinical patient care based upon the nursing process; being effectively involved with maintaining the standard of care for assigned patients through assessment, planning, implementation and evaluation.

What you'll be doing:

• Develop, coordinate, and implement onboarding and orientation programs for new clinical employees.
• Create standardized competency-based training plans for PCC’s, IVF Coordinators and other clinical staff.
• Evaluate clinical competencies through observation, skills validation, and documentation.
• Develop educational materials, competency checklists, workflow guides, and clinical reference resources.
• Coordinate ongoing continuing education and annual competency assessments.
• Provide coaching, mentoring, and performance feedback to clinical staff.
• Collaborate with clinical leadership to identify educational needs and implement improvement plans.
• Assist with cross-training initiatives to improve staffing flexibility and operational stability.
• Ensure staff education aligns with evidence-based practice, physician preferences, accreditation standards, and organizational policies.
• Participate in clinical workflow improvement projects and implementation of new technology and clinical processes.
• Support and lead new technology tools to ensure staff are fully trained on clinical workflows

Leadership Responsibilities:

• Serve as a clinical resource and subject matter expert for physicians and staff.
• Promote a collaborative, patient-centered culture focused on teamwork and accountability.
• Support employee engagement, retention, and professional development.
• Assist leadership with clinical process improvement and standardization initiatives.
• Participate in committee meetings, policy development, and special projects.
• Develop, maintain and communicate clinical staffing schedules in collaboration with the Director of Nursing
• Serve as primary point of contact for staff call-outs; coordinate coverage and adjust schedules as needed to ensure safe, continuous patient care.
• Act as the on-site clinical lead, providing day-to-day guidance and support to clinical staff while escalating issues to the Director of Nursing as appropriate.
• Coordinate all aspects of the patient's IVF treatment cycle from initial consultation through pregnancy testing and follow-up.
• Educate patients regarding fertility treatment plans, medications, procedures, timelines, and expectations.
• Serve as the primary point of contact for assigned patients, providing timely communication and compassionate support.
• Coordinate physician orders, laboratory testing, imaging, medication instructions, and treatment scheduling.
• Monitor patient progress and communicate treatment changes under physician direction.
• Collaborate with physicians, embryology, andrology, business office, surgery center, and satellite locations to ensure seamless patient care.
• Document all patient interactions accurately within the electronic medical record.
• Ensure compliance with practice protocols, regulatory standards, and patient confidentiality.
• Assist with prior authorizations, medication coordination, and specialty pharmacy communication as needed.
• Participate in quality improvement initiatives designed to improve patient satisfaction and clinical outcomes.

Education and/or Experience:

Graduate of an accredited Registered Nursing (RN) program or Licensed Practical Nurse (LPN) program. Equivalent clinical experience in reproductive medicine may be considered based on organizational needs.

Minimum of three years of reproductive endocrinology/fertility clinical experience preferred.

• Previous IVF Coordinator experience strongly preferred.
• Previous experience training, mentoring, or educating clinical staff preferred.
• Experience with electronic medical records (EMR/eIVF) preferred.

Why You'll Love Working Here – Our Amazing Benefits:

Comprehensive Health Coverage: Medical, dental, and vision plans for our full-time employees, along with complimentary basic life insurance, Employee Assistance Program, and long-term disability insurance. FREE employee only healthcare coverage option is available.

Family Building Support: Take advantage of our comprehensive fertility benefits, adoption assistance, and surrogacy support to help grow your family.

Paid Parental Leave: Generous maternity, paternity, and partner leave so you can focus on what matters most.

Plenty of Paid Time Off: Start with 18 days of PTO annually and enjoy 11 paid holidays, including one floating holiday to use as you choose!

Retirement Ready: Invest in your future with our 401(k) plan, featuring a competitive company match and full vesting after just 2 years.

Lifestyle Spending Account: Access a company-funded account to reimburse expenses that boost your physical, financial, and emotional well-being.

Health Savings Account (HSA): If eligible, enjoy regular employer contributions to your HSA with every paycheck.

Rewards for Connections: Earn extra money with our Employee Referral Program—your network is invaluable!

Growth Opportunities: We support your career with continuing education reimbursement and dedicated time off for professional development.

Premium Calm Health Subscription: Enjoy a free premium Calm Health app subscription to support your mental wellness.

Emotional & Work-Life Support: Through our Employee Assistance Program (EAP) with SupportLinc, you'll have access to emotional well-being and work-life resources whenever you need them.

Extra Peace of Mind: Explore additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance, to suit your needs.

Qualifications

Education

Preferred

Associates or better in Nursing.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.