Clinical Education Coordinator

Dartmouth College; Lebanon (NH); Hybrid; Full time

Job summary

Dartmouth College seeks a Clinical Education Coordinator to manage medical student rotations, ensuring effective logistics and a supportive learning environment. This role requires strong organizational and communication skills, with a focus on maintaining high-quality educational experiences. The position starts in-office and may transition to hybrid, offering a dynamic work environment.

Qualifications

• 3+ years of experience in administrative coordination.
• Experience in academic or clinical settings preferred.

Responsibilities

• Coordinates medical student rotations and logistics.
• Maintains student placement grids and schedules.
• Serves as first point of contact for scheduling issues.

Skills

Organizational Skills

Communication

Customer Service

Data Analysis

Attention to Detail

Education

Bachelor's Degree

Tools

Microsoft Applications

OASIS

Job description

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 05/15/2025

Open Until Filled Yes

Position Number

Position Number 0559901

Position Title

Position Title Clinical Education Coordinator

Hiring Range Minimum

Hiring Range Minimum $24.33/hr.

Hiring Range Maximum

Hiring Range Maximum $30.38/hr.

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Non-Exempt

Employment Category

Employment Category Regular Full Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 40

Schedule

This is an in-office position for the first year and then can transition to a hybrid position with some specified mandatory in-person scheduled times at Dartmouth-Hitchcock Medical Center during business hours.

Location of Position

Lebanon, NH 03756
Dartmouth-Hitchcock Medical Center
Rubin level 4

Remote Work Eligibility? Hybrid

Is this a term position?

Is this a term position? No

If yes, length of term in months.

If yes, length of term in months. NA

Is this a grant funded position?

Is this a grant funded position? No

Position Purpose

Organizes and coordinates medical student rotations throughout a specific clinical specialty, ensuring effective logistics for students and site preceptors during courses including core clerkships, sub-internships, and electives – from initial assignments to final grades. Contributes to a supportive learning environment needed for a high quality clinical educational experience for medical students.

Description

Required Qualifications - Education and Yrs Exp

Required Qualifications - Education and Yrs Exp 3+ years of experience

Required Qualifications - Skills, Knowledge and Abilities

• 3-5 years’ experience in administrative coordination or other relevant field
• Excellent organizational skills and ability to plan, coordinate, and prioritize work
• Strong interpersonal, communication (verbal and written), and customer service skills to communicate information clearly and effectively to internal and external audiences – adult learners, community physicians, and faculty
• Proficiency in Microsoft applications, data analysis, and report generation
• Demonstrated consistent accuracy and attention to detail while maintaining a high level of productivity
• Fundamental understanding of financial transactions

Preferred Qualifications

• Administrative experience, including complex scheduling preferably in an academic, clinical, or hospital setting
• Ability to maintain workflow with changing priorities, frequent interruptions, and stressful situations while working with a positive attitude
• Ability to learn compliance with legal, financial, university, and governmental regulations.
• Experience with networking at the local, regional, and even national levels

Department Contact for Recruitment Inquiries

Department Contact Phone Number

Department Contact Phone Number 603-443-7500

Department Contact for Cover Letter and Title

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

• Coordinates all day-to-day administrative activities related to an assigned clerkship as well as other electives and sub-internships for the same and possibly other departments.
• Maintains students’ placement grids and schedules.
• Ensures all rotation and site requirements are completed by students in a timely manner.
• Works collaboratively with a variety of internal and external units to coordinate logistics for all didactic sessions.
• Maintains curriculum information for each specialty-specific rotation, ensuring accuracy, communicating changes to students, preceptors, and faculty as appropriate.
• Serves as first point of contact for students, faculty, site, and school administrators for problem solving issues related to scheduling, evaluation, or support needs relevant to the rotations.
• Orders and proctors standardized exams (e.g., NBME ) for each cohort of students at the completion of a clerkship.
• Collaborates with the central Office of Clinical Education, assisting with student-related tasks, meetings, and events as needed.
• Understands, applies, and communicates departmental, Geisel, and LCME policies and procedures.

Percentage Of Time

Percentage Of Time 50

Description

Data Management

• Assigns and collects faculty preceptor assessment data in OASIS , maintaining accurate, confidential, and complete records for use in formulating students’ grades.
• Prepares draft student grade summaries for review by Course Directors.
• Submits final grade narratives in OASIS .
• Extrapolates data from summative reports to create individual preceptor performance reports.
• Contributes to rotation-level compliance with the school’s curriculum inventory and accreditation requirements.

Percentage Of Time

Percentage Of Time 30

Description

Preceptor and Site Relations

• Maintains high level customer service rapport with clinical preceptors including faculty, trainees, and staff at clinical sites.
• Annually surveys preceptors for student placement availability for the following academic year.
• Prepares any site-specific required documentation for student placement.
• Prepares payment requests for preceptors and sites, gathering necessary institutional details and ensuring accuracy of dates.
• Distributes preceptor performance reports, with Course Director and Assistant Dean feedback.
• Participates in clinical site visits as needed.

Percentage Of Time

Percentage Of Time 20

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-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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-- Performs other duties as assigned

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • [e-mail] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)
• If you would like to add more information to your answer, please specify here:

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume
Optional Documents

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph 603.646.3411 | [e-mail]