Rotations Coordinator I

Western University of Health Sciences; Pomona (CA); On-site; USD 33,000 - 34,000; Full time

Job summary

Western University of Health Sciences is seeking a Rotations Coordinator I to support the Office of Academic Affairs within the College of Osteopathic Medicine of the Pacific. The role coordinates clinical rotations, advises OMSIII/OMSIV students, and maintains relationships with campus faculty and rotation sites.

The coordinator helps ensure students complete core and elective rotations per the COMP curriculum, while collaborating with staff on ongoing projects and events.

Qualifications

• AA degree and/or combined experience/education as substitute for minimum education.
• 2-3 years clerical office experience.

Responsibilities

• Assist OMSIII/OMSIV with scheduling of clinical and virtual rotations and ensure site eligibility requirements.
• Advise and assist students in selecting and securing rotations; follow up on rotation status.
• Ensure rotation confirmations and provide necessary information to commence and complete rotations (location, onboarding, orientation).
• Handle urgent student issues and coordinate adjustments to rotations and schedules as needed.
• Provide data entry support across COMP databases and train on application services (VSAS, ClinicianNexus, MyClinicalExchange).

Skills

Computer skills

Communication

Math & problem solving

Organization & prioritization

Detail-oriented

Humanism commitment

Education

AA degree

Tools

Word

Excel

Access

PowerPoint

Outlook

Job description

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Title Rotations Coordinator I

Position Control Number

Position Control Number 999903

Type of Position

Type of Position Staff

Position Status

Position Status Full-time

Campus

Campus Western University Campus-Pomona, CA

Position Location

Position Location California

Department

Department 1405-Clinical Education

Job Summary

Provides support to the Office of Academic Affairs, College of Osteopathic Medicine of the Pacific, Clinical Rotations by assisting the Assistant Director, Associate Director, and Associate Dean of Clinical Education. Assists OMSIII and/or OMSIV students with their enrollment at the rotation sites. Collaborates with other student coordinators on team and all-staff projects. Supports COMP by developing and overseeing its relationships with campus-based faculty, adjunct/clinical faculty, clerkship directors, medical staff office personnel, and graduate medical staff regarding curriculum matters for students. Ensures OMSIII and/or OMSIV students secure and complete core and elective clinical rotations as required by the COMP curriculum.

Knowledge, Skills and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

• Excellent computer skills. Required to set up document formats in Word, Excel, Access, PowerPoint, Outlook, and any other software program required by the position. Able to type at least 45 words per minute.
• Excellent verbal and written communication skills. Ability to interact with administration, faculty, staff, and students.
• Excellent mathematical and problem-solving skills.
• Excellent ability to organize and prioritize workload in order to meet necessary deadlines.
• Ability to handle detail-oriented assignments and be flexible with job assignments.
• Demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications

Education:

• AA degree and/or combined experience/education as substitute for minimum education.

Experience:

• 2-3 years clerical office experience.

Preferred Qualifications

Education:

Experience:

• 4 years clerical office experience.

Key Responsibilities

• Assists OMSIII and/or OMSIV with scheduling of clinical and virtual rotations with COMP’s clinical preceptors and/or rotation sites, and ensures that OMSIII and/or OMS IV have met all site eligibility and prerequisite requirements.
• Advises, counsels and assists OMSIII and/or OMSIV in selecting and securing rotations at clinical rotation sites. Follows up with OMSIII and/or OMSIV regarding rotation status. Ensures student compliance with the policies and procedures according to the COMP Clinical Education Manual.
• Ensures all OMSIII and/or OMSIV rotations are confirmed. Provides all information necessary to commence and complete the rotation; including the location, clearance/on-boarding requirements, site applications and orientation procedures for each site.
• Assists the department with urgent issues, including all student matters that are of an emergent nature.
• In a professional manner, works with students, faculty, preceptors and rotations sites in coordinating adjustments and modifications as necessary to rotations and schedules.
• Continual training on all application services to provide support for OMSIII and/or OMSIV for online application services including but not limited to: VSAS / VLSO , ClinicianNexus, MyClinicalExchange.
• Communicates and educates OMSIII and/or OMSIV by way of oral presentations, newsletters, emails, student meetings, etc., on any clinical education information, rotation updates, rotation reminders, general announcements and/or policy updates.
• Serves as liaison between faculty, preceptors and students on a range of academic, administrative and/or personal issues as required. Provides prompt feedback to administration regarding problems and successes.
• Provides support and may help assist in College wide and/or University events, including but not limited to: didactic/conference weeks, Welcome Week, Convocation/White Coat Ceremony and Graduation.
• Provides system support to department by assisting with data entry within COMP databases. Operates numerous databases and programs and provides user feedback on an ongoing basis to streamline processes.
• Performs other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. The University/College reserves the right to add or change duties at any time.

Work Schedule

• 40 hours per week. Some overtime may be required.

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally.

• Our faculty, staff, and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive environment.
• Faculty, staff, and students can expect to make deep, personal relationships within the University community.
• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

Minimum $23.97 Hourly

Maximum

Maximum $24.45 Hourly

Physical Demands

Do the essential functions of this job require lifting?

No

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell.
The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.
Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

Posting Information

Posting Number

Posting Number S01823

Posting Date

Posting Date 08/26/2026

Close Date

Close Date 08/26/2027

Open Until Filled Yes

Conditions of Employment - Background Check

To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act

Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO)

It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Required Documents

• Resume

Optional Documents

• Cover Letter
• Letter of Recommendation #1
• Letter of Recommendation #2
• Letter of Recommendation #3
• Additional Applicant Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity? Please provide the name of the website, individual, or organization. (Open Ended Question)
• * Are you a current employee at Western University of Health Sciences?
  • Yes
  • No

309 E. Second St.
Pomona, CA 91766-1854
[phone]

[phone]

COMP-Northwest:
200 Mullins Dr.
Lebanon, OR 97355-3983
[phone]

CHS-Northwest:
2665 S. Santiam Highway,
Lebanon, OR 97355
[phone]

COMP-Northwest:
[phone]
CHS-Northwest:
[phone]

Western University of Health Sciences’ Annual Security and Fire Safety Report contains information regarding campus security emergency procedures, crime prevention programs, and crime statistics for the previous three calendar years. The report is available online at Clery Compliance | Campus Security . A paper copy is available upon request by contacting WesternU Campus Security at 909-706-3000 or [e-mail] .