Clinical Data Coordinator

Hackensack Meridian Health; Hackensack (NJ); On-site; USD 40,000 - 57,000; Full time

Job summary

Hackensack Meridian Health is seeking a Clinical Data Coordinator to support data entry, data integrity, and query management across our clinical research portfolio.

The role involves collaboration with principal investigators, nurses, coordinators, sponsors and CROs to ensure timely data submissions and accurate CRFs while upholding GCP and protocol standards. Your attention to detail and strong computer skills will help our team succeed.

Qualifications

• BA/BS in science or healthcare or minimum 2+ years in related area with HS diploma/GED.
• Strong attention to detail and customer service focus.
• Ability to work independently or in a team and handle multiple deadlines.
• Excellent organizational, presentation, documentation and interpersonal skills.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office and Google Suite.

Responsibilities

• Assures timely submissions of research data and queries to affiliates and centers.
• Collaborates with Principal Investigators, Research Nurse Coordinators, CRAs, Sponsors, CROs, and staff.
• Prepares for sponsor/site visits and audits.
• Obtains informed consent for minimal risk studies.
• Compares schedule of events to CRFs and captures data accurately.
• Records data on CRFs (paper/electronic).
• Resolves data queries within study timeframes.
• Maintains inventory of research supplies and disposes of expired items.
• Centrifuges specimens and ships per protocol and regulations.
• Reviews follow-up schedules and completes follow-up CRFs.
• Prepares enrollment logs and other reports.
• Attends division, sponsor, and research meetings.

Skills

Attention to detail

Customer service

Independent work

Organizational skills

Written and verbal communication

Microsoft Office

Google Suite

Education

BA/BS in science or healthcare

HS diploma or GED + 2+ years related experience

Tools

Microsoft Office

Google Workspace

Job description

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Clinical Data Coordinator is responsible for data entry and query management, and ensures adherence to institutional and protocol requirements while maintaining data integrity for all assigned clinical research studies.

Responsibilities

A day in the life of a Clinical Data Coordinator at Hackensack Meridian Health includes:

• Assures timely submissions of research data, and query correspondences to all research affiliates and statistical centers. Assures timely submissions of laboratory specimens as needed.
• Works daily in collaboration with other research team members including but not limited to Principal Investigators, Research Nurse Coordinators, Clinical Research Coordinators, Sponsors, Contract Research Organizations, and employees of Hackensack Meridian Health.
• Organizes and prepares for all study related sponsor visits up including, but not limited to Pre-Site Initiation Visits, Site Initiation Visits, Routine Monitor Visits, Close-Out Visits, Internal Audits, and Sponsor Audits.
• Obtains consent for minimal risk studies Verifies that all patients have provided informed consent prior to entering study specific data.
• Compares schedule of events to Case Report Form (CRF) in order to correctly capture study specific data points on the CRFs.
• Records accurate data by completing paper or electronic CRFs.
• Resolves data queries accurately and within study specific timeframes.
• Maintains adequate inventory of research supplies necessary for research activities. Ensures supplies and kits are current and safely dispose of expired/closed supplies.
• Centrifuges human specimens per study specific laboratory manual guidelines as needed. Processes and ships human specimens and biologic agents per protocol guidelines and Federal Regulations as needed.
• Maintains timely patient follow-up by accurately reviewing the study specific follow-up schedule in the protocol and completes follow-up CRFs.
• Prepares reports, including but not limited enrollment logs which assists with institutional statistical analysis.
• Attends and actively participates in division meetings division meetings, sponsor meetings and research meetings, and conferences/in-service education sessions as required. Including but not limited to study Site Initiation Visits and Study Close Out Visits.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• BA/BS diploma/degree in science or healthcare field OR minimum of 2 or more years of experience in a related area with High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Strong attention to detail and customer service focus.
• Ability to work independently, or in a team, and handle multiple deadline driven tasks in a dynamic environment is essential.
• Excellent organizational, presentation, documentation and interpersonal skills.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.

Education, Knowledge, Skills and Abilities Preferred:

• Minimum of 2 or more years of extensive experience in research that includes data abstracting, case report form completion and research regulatory reporting.
• Education on human subject research and GCP.

Licenses and Certifications Preferred:

• Certified Clinical Research Professional or Certified Clinical Research Coordinator or Certified Clinical Research Administrator.

Starting Minimum Rate

Minimum rate of $35.17 Hourly

Job Posting Disclosure

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.