Clinical Coordinator

Alliance-Orthopedics-; Toms River (NJ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid Time Off

Sick Time

Paid Holidays

Job summary

Alliance Orthopedics seeks a Clinical Coordinator in Toms River, NJ to support daily operations, coordinate patient care, and maintain accurate records. You will liaise between patients and providers, manage documentation, and assist with scheduling and care continuity.

The role emphasizes HIPAA-compliant record keeping, EMR navigation, and collaborative teamwork across a multidisciplinary practice in nine New Jersey locations.

Qualifications

• Bachelor's degree preferred, with healthcare exposure preferred.
• Experience in clinical or administrative roles within orthopedics is desirable.
• Familiarity with EMR systems and medical records management is desirable.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent interpersonal and professional communication with patients and staff.
• Proficient computer skills including Microsoft Office and EMR systems.
• Knowledge of HIPAA and patient confidentiality requirements.

Responsibilities

• Assist in daily clinic operations, including patient intake, registration, and medical record maintenance.
• Serve as liaison between patients, providers, and other departments to facilitate communication.
• Maintain accurate patient records, histories, test results, and treatment plans in HIPAA-compliant manner.
• Prepare and organize patient charts for healthcare providers.
• Navigate EMR (CareCloud), locate documents, and assist with patient notes and light billing.
• Coordinate with external facilities such as imaging centers and physical therapy clinics.
• Support quality improvement initiatives, data collection, and audits.

Skills

Verbal communication

Written communication

Customer service

Compassion & empathy

Attention to detail

Team collaboration

Analytical thinking

Education

Bachelor's degree (preferred)

Tools

CareCloud EMR

Microsoft Office

Job description

Clinical Coordinator

Department: Medical

Employment Type: Full Time

Location: Toms River

Compensation: $45,000 - $55,000 / year

Description

Clinical Coordinator

Location: Toms River, NJ

Entity: Alliance Orthopedics

Reports To: LeadPhysician Extender

The Clinical Coordinator plays a vital role in the orthopedic department, providing administrative and clinical support to ensure efficient and effective patient care delivery. As a Clinical Coordinator you will be the liaison between our medical providers and patients to monitor procedure plans, connect, follow up and evaluate our patients progress. This position requires excellent organizational skills, strong attention to detail, and the ability to coordinate multiple tasks in a fast-paced environment.

Alliance Orthopedics is a multidisciplinary healthcare organization dedicated to helping patients get back to the activities they love. Our integrated team of medical providers, orthopedic specialists, physical therapists, occupational therapists, chiropractors, athletic trainers, and rehabilitation professionals work together to create a seamless patient experience and deliver exceptional outcomes.

What sets Alliance Orthopedics apart is our collaborative approach. Medical and conservative care teams work hand in hand to eliminate barriers, improve communication, and collapse recovery timelines.

If you are passionate about movement, recovery, patient education, and helping people return to the activities they love, Alliance Orthopedics offers an opportunity to grow your career while making a lasting impact on the lives of others.

Summary of Responsibilities

• Assist in managing the day-to-day operations of the orthopedic clinic, including patient intake, registration, and medical record maintenance.
• Serve as a liaison between patients, healthcare providers, and other departments to facilitate seamless communication and collaboration.
• Manage and maintain accurate patient records, including medical histories, test results, and treatment plans, in compliance with privacy regulations (e.g., HIPAA).
• Prepare and organize patient charts, ensuring all necessary documentation is complete and available for healthcare providers.
• Navigating EMR (Carecloud), being able to find appropriate documents for patient care, being able to write and assist with patient notes, infrequent medical billing
• Facilitate communication and coordination with external healthcare facilities, such as imaging centers and physical therapy clinics.
• Assist in quality improvement initiatives, participating in audits, data collection, and process improvement activities.

Requirements:

• Bachelor's degree (preferred)
• Prior experience in a clinical or administrative role within an orthopedic setting is highly desirable.
• Familiarity with medical records management, including electronic health record systems is highly desirable
• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
• Excellent interpersonal and communication skills, with the ability to interact professionally with patients, healthcare providers, and staff.
• Proficiency in computer applications and software, including Microsoft Office Suite and electronic medical record systems.
• Understanding of healthcare privacy regulations, such as HIPAA, and a commitment to maintaining patient confidentiality.
• Ability to work collaboratively in a team environment and adapt to changing priorities and situations.
• Demonstrated attention to detail and accuracy in handling clinical documentation and patient information.

Additional skills/abilities:

• Great verbal and written communication skills
• Strong analytical thinking and ability to be solutions-oriented
• Excellent customer service skills
• Compassion and empathy

Alliance Orthopedics is the region's most dynamic multidisciplinary orthopedic practice with nine clinic locations across New Jersey.

• Bloomfield
• Fair Lawn
• Union
• Randolph
• East Brunswick
• Middletown
• Freehold
• Old Bridge
• Toms River

Benefits:

• 401(k) matching
• Medical, Dental & Vision
• Paid Time Off
• Sick Time
• Paid Holidays

Job Type:

• Full-time, on-site
• Multiple locations
• Exempt

Background Check Requirement: Employment is contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information as permitted by law.