Clinical Coordinator

Alliance Orthopedics; Bloomfield (NJ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid Time Off

Sick Time

Paid Holidays

Job summary

Alliance Orthopedics in Bloomfield, NJ seeks a Clinical Coordinator to support the orthopedic team and coordinate patient care. Responsibilities include intake, chart prep, and maintaining HIPAA-compliant records while acting as a liaison between patients and providers.

The role requires strong organizational skills, excellent communication, and the ability to manage multiple tasks in a fast-paced setting at a full-time, on-site clinic.

Qualifications

• Bachelor's degree preferred or higher in a related field.
• Experience in a clinical or administrative role within orthopedics is desirable.
• Familiarity with medical records management and EMR systems (HIPAA compliance).
• Strong organizational, multitasking, and time-management skills.
• Excellent interpersonal and communication skills with patients and staff.
• Proficiency with Microsoft Office and EMR systems.

Responsibilities

• Manage day-to-day operations of the orthopedic clinic, including patient intake and record maintenance.
• Serve as liaison between patients, providers, and departments to ensure smooth communication.
• Maintain accurate patient records including histories, tests, and treatment plans in HIPAA-compliant systems.
• Prepare and organize patient charts for healthcare providers.
• Navigate EMR (CareCloud) to locate documents and assist with notes and billing as needed.
• Coordinate with imaging centers and physical therapy clinics.
• Assist in quality improvement initiatives, audits, data collection and process improvement.

Skills

Communication

Analytical thinking

Customer service

Compassion

Education

Bachelor's degree (preferred)

Tools

CareCloud EMR

Microsoft Office Suite

Job description

Clinical Coordinator

Department: Medical
Location: Bloomfield
Location: Bloomfield, NJ
Compensation: $45,000 - $55,000 / year

Entity: Alliance Orthopedics
Reports To: LeadPhysician Extender

The Clinical Coordinator plays a vital role in the orthopedic department, providing administrative and clinical support to ensure efficient and effective patient care delivery. As a Clinical Coordinator you will be the liaison between our medical providers and patients to monitor procedure plans, connect, follow up and evaluate our patients progress. This position requires excellent organizational skills, strong attention to detail, and the ability to coordinate multiple tasks in a fast-paced environment.

Alliance Orthopedics

Alliance Orthopedics is a multidisciplinary healthcare organization dedicated to helping patients get back to the activities they love. Our integrated team of medical providers, orthopedic specialists, physical therapists, occupational therapists, chiropractors, athletic trainers, and rehabilitation professionals work together to create a seamless patient experience and deliver exceptional outcomes.

What sets Alliance Orthopedics apart is our collaborative approach. Medical and conservative care teams work hand in hand to eliminate barriers, improve communication, and collapse recovery timelines.

If you are passionate about movement, recovery, patient education, and helping people return to the activities they love, Alliance Orthopedics offers an opportunity to grow your career while making a lasting impact on the lives of others.

Summary of Responsibilities & Benefits

Responsibilities

• Assist in managing the day-to-day operations of the orthopedic clinic, including patient intake, registration, and medical record maintenance.
• Serve as a liaison between patients, healthcare providers, and other departments to facilitate seamless communication and collaboration.
• Manage and maintain accurate patient records, including medical histories, test results, and treatment plans, in compliance with privacy regulations (e.g., HIPAA).
• Prepare and organize patient charts, ensuring all necessary documentation is complete and available for healthcare providers.
• Navigating EMR (Carecloud), being able to find appropriate documents for patient care, being able to write and assist with patient notes, infrequent medical billing
• Facilitate communication and coordination with external healthcare facilities, such as imaging centers and physical therapy clinics.
• Assist in quality improvement initiatives, participating in audits, data collection, and process improvement activities.

Requirements

• Bachelor's degree (preferred)
• Prior experience in a clinical or administrative role within an orthopedic setting is highly desirable.
• Familiarity with medical records management, including electronic health record systems is highly desirable
• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
• Excellent interpersonal and communication skills, with the ability to interact professionally with patients, healthcare providers, and staff.
• Proficiency in computer applications and software, including Microsoft Office Suite and electronic medical record systems.
• Understanding of healthcare privacy regulations, such as HIPAA, and a commitment to maintaining patient confidentiality.
• Ability to work collaboratively in a team environment and adapt to changing priorities and situations.
• Demonstrated attention to detail and accuracy in handling clinical documentation and patient information.

Additional skills/abilities

• Great verbal and written communication skills
• Strong analytical thinking and ability to be solutions-oriented
• Excellent customer service skills
• Compassion and empathy

Alliance Orthopedics is the region's most dynamic multidisciplinary orthopedic practice with nine clinic locations across New Jersey.

• Bloomfield
• Fair Lawn
• Union
• Randolph
• East Brunswick
• Middletown
• Freehold
• Old Bridge
• Toms River

Benefits

• 401(k) matching
• Medical, Dental & Vision
• Paid Time Off
• Sick Time
• Paid Holidays

Job Type

• Full-time, on-site
• Multiple locations
• Exempt

Background Check Requirement: Employment is contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information as permitted by law.