Clinical Compliance & Accreditation Records Coordinator

Andrews International; Berrien Springs (MI); On-site; USD 52,000 - 76,000; Full time

Job summary

Andrews International is seeking a Nursing - Clinical Compliance & Accreditation Records Coordinator to manage compliance documentation and regulatory records across nursing programs. The role requires strong computer skills, handling sensitive student and faculty data with confidentiality, and maintaining tracking systems.

Key duties include tracking practicum compliance, drafting COIs, supporting accreditation submissions, and assisting in program reviews.

Qualifications

• Bachelor's degree preferred.
• High attention to detail and accuracy.
• Ability to manage confidential student and faculty records.
• Experience with clinical tracking software (Exxat) preferred.
• Familiarity with nursing accreditation standards (ACEN) preferred.
• Polished written and verbal communication skills.

Responsibilities

• Track and verify student practicum compliance.
• Draft and monitor clinical affiliation agreements and COIs.
• Maintain accreditation repository and support regulatory submissions.
• Assist with data for curriculum and program reviews.
• Coordinate with faculty and staff as needed.

Skills

Attention to detail

Confidential records handling

English communication

Healthcare compliance

ACEN familiarity

Data compilation

Education

Bachelor's degree preferred

Tools

Exxat

Microsoft Word

Excel

Adobe Acrobat

PowerPoint

Job description

NURSING - Clinical Compliance & Accreditation Records Coordinator

Position summary

This individual is responsible for clinical compliance documentation and accreditation/regulatory records management across all School of Nursing program options. This individual is required to have extensive computer knowledge to maintain compliance-tracking systems, accreditation evidence files, spreadsheets, and web-based applilcations, and to manage sensitive student and faculty records with a high degree of accuracy and confidentiality.

Qualifications summary

This position requires excellent time management skills and the ability to multi-task, prioritze work, and shift priorities to meet demands. A high attention to detail and the ability to manage confidiential student and faculty information on compliance tracking software is required. Advanced computer skills and a Bachelor's degree are preferred.

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

• Clinical Compliance Tracking
  • Tracks and verifies student compliance for practicum placement
  • Follows up with students and clinical facilities
  • Maintains and updates clinical compliance tracking system
  • Notifies faculty and the Clinical Director of any students who are not cleared for practicum
• Clinical Agreement & Certificates of Insurance
  • Drafts, tracks, and maintains clinical affiliation agreements and Certificates of Insurance (COI)
  • Monitors affiliation agreement and COI expiration dates
  • Maintains a master log of active clinical sites and requirements
• Accreditation & Regulatory Evidence Management
  • Maintains program's accreditation repository for regulatory bodies
  • Compiles and organizes student and faculty files
  • Supports preparation of annual and requested regulatory submissions
  • Implements and maintains a record management matrix
• General Program Support
  • Assiststhe Chair and the Program Operations and Student Success Coordinator with data compilation for curriculum and program review meetings
  • Performs other related duties as assigned by the Department Chair

Supervisory responsibilities

None

Qualifications

• Bachelor's degree preferred
• High attention to detail and accuracy
• Ability to manage confidential student and faculty records
• Experience with clinical tracking software (Exxat) preferred
• Familiarity with nursing accreditation standards (ACEN) preferred
• Abiity to effectively work with diverse groups
• Polished written and verbal communication skills

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

• Experience in healthcare compliance, higher education records management, or accreditation support preferred
• Proficiency in Microsoft Word, Excel, PowerPoint, Exxat, and Adobe Acrobat

Interpersonal interactions

• Ability to expressively and receptively communicate in English
• Possess critical inquiry skills and judgment necessary to successfully interact withfaculty and students, families and other program support staff

Physical demands

The usual and customary methods of performing the job's functions require some lifting (at least 20 lbs), carrying, pushing, and or pulling; some stooping, kneeling, crouching and significant fine finger dexterity.

Work environment

Work is performed in a typical shared office environment with moderate noise level.