Clinical Business Operations Representative 3- Plantation

umiami; Plantation (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of Miami/UHealth Primary Care Enterprise has an exciting opportunity for a Full Time, Clinical Business Operations Representative 3 to work in Plantation. This role supports daily clinical operations with administrative and receptionist tasks including patient management and records handling.

You will assist in pre and post care processes, answer calls, verify demographics, permissions, and referrals, and ensure policy-compliant service delivery across the department.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of relevant experience.
• Strong data entry with accuracy.
• Excellent written and verbal communication.
• Ability to work evenings, nights, and weekends as needed.
• Ability to collect, organize, and analyze data.
• Ability to work independently and/or in a team.
• Commitment to the University’s core values.

Responsibilities

• Assists the department in managing expectations surrounding pre and post patient care.
• Obtains or reviews patient demographic information, insurance information and referral numbers.
• Reviews clinical records for completeness including authorization, signatures, missing data, and other patient information.
• Answers multiple telephones for the department: triage calls, respond to questions, direct calls, and document messages.
• Greets visitors and callers, handles inquiries, and directs them to the appropriate employee.
• Works cooperatively with fellow employees to solve problems and enhance workflow.
• Provides coverage for responsibilities of co-workers when assigned or as needed.
• Develops and promotes effective communication with physicians, managers, peers, trainees, and staff.
• Maintains confidentiality of all information.
• Adheres to University and unit-level policies and safeguards University assets.
• Completes Durable Medical Equipment Request Forms.
• Schedules and coordinates forms, records, and signatures as required.
• Screens and transfers clinical in-basket messages and inbound calls.
• Prepares pre-visit clinical records for new and follow-up patients.
• Arranges appointments and communicates follow-up instructions.
• Reschedules patients and updates patient information in UChart.
• Scans/uploads medical records into UChart Media Manager.

Job description

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.

Clinical Business Operations Representative 3

The University of Miami/UHealth Primary Care Enterprise has an exciting opportunity for a Full Time, Clinical Business Operations Representative 3 to work in Plantation.

Core Job Summary:

The Clinical Business Operations Representative 3 facilitates the prompt resolution of problems related to pre and post care that arise in daily clinical operations. The incumbent performs general administrative and receptionist functions, to include answering incoming calls, efficient management of patients, and the acquisition of necessary patient care and records. The Clinical Business Operations Representative 3 assists patients in a courteous, efficient and professional manner and ensures adherence to divisional and departmental service standards.

Core Responsibilities:

• Assists the department in managing expectations surrounding pre and post patient care.
• Obtains or reviews all patient demographic information, insurance information and referral numbers.
• Reviews clinical records for completeness including authorization, signatures, missing data, and other patient information.
• Answers multiple telephones for the department: triage incoming calls, responds to questions, directs calls, and documents messages in the appropriate software.
• Greets visitors and callers, handles their inquiries, and directs them to the appropriate employee according to their needs.
• Works cooperatively with fellow employees to solve problems and enhance the smooth and efficient flow of the practice.
• Provides coverage for responsibilities of co-workers when assigned or as need arises.
• Develops and promotes the use of effective methods of communicating with physicians, managers, peers, trainees, and staff on a regular basis.
• Maintains confidentiality of all information.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

• Complete Durable Medical Equipment Request Forms
• School Physical Form Documentation (Yellow Form)
• Vaccine Record Request Completion (Blue Form)
• Label and collect signature medical records from faxes
• Screen and sort faxes per provider
• Filter and screen patient in-bound calls
• Screen and transfer clinical in-basket messages
• Create work/school excuse letters upon provider instructions
• Resolve clerical in-basket messages
• Resolve patient clerical in-bound calls
• Facilitate pre-visit clinical records for new and follow-up patients (prior notes, exams, procedures, admissions, etc.)
• Schedule peer-to-peer providers
• Pick up, sort, and deliver mail to all members of the practice
• Confirm appointments prior to visit dates
• Reschedule patients from the bump list not managed by Uconnect
• Confirm and update demographic information in UChart while taking calls/messages
• Communicate with patients by phone or mail with physician instructions regarding follow-up appointments and status of authorization for medication or procedures
• Scan/upload medical records into UChart Media Manager
• Manage inbound calls through NICE

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

• High school diploma or equivalent
• Minimum 2 years of relevant experience

• Skill in data entry with minimal errors.
• Ability to communicate effectively in both oral and written form.
• Ability to work evenings, nights, and weekends as necessary.
• Skill in collecting, organizing, and analyzing data.
• Ability to work independently and/or in a collaborative environment.
• Commitment to the University’s core values.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff