Clinical Administrative Specialist

US-Department-of-Veterans-Affair; Leavenworth (KS); On-site; USD 42,000 - 64,000; Full time

Job summary

The U.S. Department of Veterans Affairs Eastern Kansas Healthcare System in Topeka, KS seeks a coordinator to align operational and administrative functions under the Deputy Chief of Staff (Medicine Services). The role emphasizes data collection, reporting, and coordination across Topeka and Leavenworth clinical services.

The position requires collaboration with clinical teams, monitoring training compliance, and ensuring seamless support for patient care. Travel between campuses may be required.

Qualifications

• At least 1 year of specialized experience at GS-5 level or equivalent.
• Administrative coordination for a clinical/healthcare area.
• Data collection, analysis and reporting experience.
• Ability to coordinate daily clinical coverage and monitor training requirements.
• Experience in preparing reports for management.

Responsibilities

• Coordinate and integrate operational and administrative functions under the Deputy Chief of Staff (Medicine Services).
• Support continuous clinical service coverage and reporting across Topeka and Leavenworth campuses.
• Assist in monitoring training requirements and data-driven reporting.

Skills

Administrative coordination

Data analysis

Clinical coverage coordination

Report preparation

Education

Bachelor's degree in qualifying curriculum

Graduate education (1 year) transcript required

Master's degree / related degrees (LL.B./J.D.) transcript required

Job description

Employee will be assigned to the Office of the Deputy Chief of Staff (Medicine Services), VA Eastern Kansas Healthcare System, Topeka, KS, and is responsible for the coordination, and integration of operational and administrative functions of the clinical services that fall under the scope of the Deputy Chief of Staff (Medicine Services).

SPECIALIZED EXPERIENCE-GS7

Applicants must have at least one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, this experience must have been equivalent to at least the GS-5 level in the Federal service. Examples of specialized experience includes: providing administrative coordination and support for a clinical/healthcare area; collecting and analyzing data; coordinating daily coverage for clinical areas; monitoring training requirements; and preparing reports.

OR

Superior Academic Achievement at the GS-7 level (Transcript Required): (SAA) is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for SAA, applicants must have completed all the requirements for a bachelor's degree in a curriculum that is qualifying (as described above) for the position to be filled and meet one of the following:

• Rank in the upper one-third of your class in the college, university or major subdivision.
• A grade-point average of "B" (a GPA of 3.0 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study.
• A grade point average of "B+" (a GPA of 3.5 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study.
• Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp.

For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE-GS7

Successful completion of one (1) full year of graduate education that demonstrates the knowledge, skills, and abilities necessary to do the work of this position, is fully qualifying for the GS-7. (TRANSCRIPT REQUIRED).

COMBINING EDUCATION AND EXPERIENCE-GS7

Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. (TRANSCRIPT REQUIRED).

SPECIALIZED EXPERIENCE-GS9

Applicants must have at least one (1) year of specialized experience that equipped them with the particular knowledge, skills, and abilities to perform successfully the duties of this position. To be creditable, this experience must have been equivalent to at least the GS-7 level in the Federal service. Specialized experience includes: providing administrative coordination and support for a clinical/healthcare area; collecting and analyzing data; coordinating daily coverage for clinical areas; monitoring training requirements; preparing reports; and managing special projects.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE-GS9

Successful completion of possess two (2) full years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D., if related, which demonstrates the knowledge, skills, and abilities necessary to do the work of this position, is fully qualifying for the GS-9. (TRANSCRIPT REQUIRED).

COMBINING EDUCATION AND EXPERIENCE-GS9

Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. (TRANSCRIPT REQUIRED).

Physical Requirement

The work is primarily sedentary and is performed at a computer or desk. It includes ordinary movement between offices and clinical areas, occasional standing and walking, and carrying light items. Travel between the Topeka and Leavenworth campuses and occasional visits to Community Based Outpatient Clinics may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.