Clinical Administrative Associate

Children's Hospital of Philadelphia; King of Prussia (PA); On-site; USD 26,000 - 33,000; Full time

Job summary

Children's Hospital of Philadelphia (CHOP) is seeking an Administrative Support Specialist at the King of Prussia location. The role focuses on enhancing patient and caregiver communication, supporting daily department operations, and delivering top-notch hospitality within a Team-based environment.

Responsibilities include front-line reception, triage of patient calls, and coordinating with clinical staff.

Qualifications

• High School Diploma or GED required.
• 1 year of customer service experience required.
• 2 years in an administrative role within healthcare preferred.
• Experience with CHOP systems such as EPIC, Kronos, nurse call systems is desirable.

Responsibilities

• Answer telephones, screen calls, route callers and provide information while maintaining HIPAA compliance.
• Perform clerical duties related to admissions, transfers and discharge processes.
• Serve as a liaison for departmental customers and assist with unit-based service needs.
• Triage patient call bells and coordinate with care teams to ensure timely responses.

Skills

EPIC Registration

Kronos Timekeeping

Nurse Call Monitor

Education

High School Diploma / GED

Bachelor's Degree

Job description

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

SHIFT

Any (United States of America)

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview

This position is responsible for enhancing effective patient and caregiver communication, particularly between the patient, caregivers, and clinical staff. An additional focus of the role is improving the experience for patients and team members within the King of Prussia Hospital (KOPH). This role will be responsible for assisting the supervisor and/or the manager, with daily operations of the department and delivering optimal customer service. Must be able to work in a "team friendly" environment with peers, clinical staff and management of all levels. This role also includes greeter, receptionist, and administrative duties within the KOP location.

Work Schedule

Full Time - 36 Hours Per Week

Rotating Days, Nights, Weekends & Holidays

Days and Nights rotate every SIX (6) weeks

THREE (3) 12-Hour Shifts

What You Will Do

• Answer telephones, screens calls, routes callers, takes messages, and provides routine information to callers in a prompt and courteous manner while maintaining HIPPA regulations
• Perform all clerical procedures related to the admission, transfer, discharge, and death of patients within the CHOP enterprise
• Serve as a liaison and problem solver for departmental customers as it relates to unit-based service needs
• Review census and staffing assignments with local unit leadership and print/post assignment sheets each shift
• Partner with PARC team to ensure admission paperwork and insurance information is obtained from families upon admission
• Engage in data-entry procedures for staff scheduling, patient assignments, and timekeeping as directed by local leadership
• Experience with the following systems: Kronos, Optilink, Archibus, Qliksense, Epic (A/D/T, PARC/Registration, Patient Family Experience functionality) iRounding, Coupa, and other current operational systems within the enterprise
• Performs all IS/Epic Downtime procedures including, but not limited to:
• Assemble and maintain patient records, including chart, bedside records, medication Kardex, and unit census log
• Maintain the patient medical record and related forms in an organized manner
• Monitor printers and communicates orders to clinical care teams
• Place isolation signs on patient room doors /beds as directed
• Monitor printers and communicate orders and test results to clinical care teams
• File diagnostic and laboratory reports in patient charts
• Monitor inventory of office supplies, IS/Epic Downtime, and clinical/operational paperwork. Re-order and stock when necessary
• Answer and triage patient call bells or requests to appropriate care team providers
• Partner with unit-based leadership in Environment of Care rounding, report findings, and enter and track facilities requests as needed
• Maintain local, unit-based conference room schedule process
• Follow unit procedures during emergency conditions
• Serve as unit-based Patient Family Experience Champion at the hospital wide committee level
• Maintain the highest levels of hospitality to ensure patient families and visitors receive premier services
• Receive and distributes mail and items for delivery to patients and families
• Provide all patients and /or families with unit tour and hospitality information packet upon arrival to the inpatient unit
• Support the operation and distribution of education and additional operational materials to families on arrival to inpatient unit
• Review and implement sign-up and assignment procedures for allocated resources within the patient care unit
• Engage in rounding on patients and families daily collecting real time feedback regarding hospital experiences in coordination with Patient Family Experience team model
• Partner with unit base leadership to track and analyze metrics for services provided to patients, families, and visitors.
• Support the operations of each resource center including family engagement, laundry service, kitchen inventory, and other resource allocation (sleep surfaces, linens, etc.)
• Identify and propose opportunities for improvement to the delivery of services for patients, families, and visitors.
• Operate with a working understanding of the unique needs of CHOP patient families, including cultural awareness of families traveling internationally.
• Create an environment where patients, families, and team members feel valued, appreciated, and recognized
• Directly communicate with patients, families, and team members in a clear, friendly, and professional manner
• Demonstrate proficiency in de-escalation techniques in challenging and emotional situations involving families and visitors
• Orient new staff to the role
• Float to other units to perform duties as assigned
• Perform other duties as assigned to promote overall effective coordination of care across NCCS within the King of Prussia campus

Education Qualifications

• High School Diploma / GED Required
• Bachelor's Degree Preferred

Experience Qualifications

• At least one (1) year customer service-related industry Required
• At least two (2) years in administrative role with customer service experience in healthcare industry Preferred

Skills And Abilities

• EPIC Registration (CHOP) Training required within 3 months of employment
• Kronos Timekeeping (CHOP) Training required within 3 months of employment
• Nurse call monitor system (CHOP)Training required within first month of employment

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more. EEO / VEVRAA Federal Contractor | Tobacco Statement

SALARY RANGE

$19.15 - $23.95 Hourly

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.