Clinic Receptionist

Nmpca; Espanola (NM); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

401(k) Retirement Plan

7 Paid Holidays

Paid Sick Time

Comprehensive Medical, Dental, and Vis

100% Employer-Paid Basic LifeInsurance

Voluntary Employee Supplemental Benef

Employee Assistance Program (EAP)

Education Reimbursement

Flexible Spending Account (FSA)

Job summary

El Centro Family Health in Espanola, NM seeks a Clinic Receptionist to create a welcoming first impression by greeting patients, guiding them to the right contact, and maintaining confidentiality. You will handle front-desk duties to support the clinic's operations.

Responsibilities include co-pay collection, patient scheduling updates, basic billing support, and HIPAA compliance, with travel to outlying sites as needed. A strong customer-service mindset and teamwork are essential.

Qualifications

• Two years of customer service experience.
• High School Diploma or equivalent.
• Proficient with Microsoft Office applications (Excel, Word, Outlook).
• Able to operate computers, copiers, and fax machines.
• Basic knowledge of mathematical and accounting procedures.
• Strong verbal and written communication skills, including via phone and email.
• Ability to travel to outlying locations and maintain valid driver’s license with NM insurance clearance.
• Strong interpersonal skills, able to work with a diverse range of individuals.

Responsibilities

• Greet patients and visitors and direct them to the appropriate party.
• Obtain co-pay and verify health insurance coverage at time of visit.
• Provide telephone and clerical support and route messages to the correct personnel.
• Assist in scheduling and updating patient information and appointments.
• Maintain accurate records of payments and daily transactions and deposits.
• Ensure HIPAA compliance and privacy of patient information.
• Pursue continuing education to update professional skills.
• Exhibit high level of patient relations and confidentiality.

Skills

Customer service experience

MS Office

Phone etiquette

Communication skills

Travel to outlying locations

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Excel

Word

Outlook

Copiers

Fax machines

Internet Explorer

Job description

Position Overview:

Under the direction and supervision of the Clinic Manager and/or Regional Administrator, the Clinic Receptionist is responsible for creating a positive first impression of the organization by communicating effectively with coworkers and the general public. This role includes greeting patients and visitors, assessing their needs, and directing them to the appropriate party while maintaining strict confidentiality. A key responsibility of this position is producing accurate and reliable work, which directly contributes to the financial performance of El Centro Family Health.

What You Will Do:

• Obtains co-pay and copy of health insurance coverage at time of visit.
• Maintains an atmosphere of professionalism and customer service.
• Greets patients, visitors, public and ECFH staff.
• Will work Front Office at designated sites as needed, and must be able to travel to outlying clinics.
• Provides telephone and clerical support by answering phones and communicating correct information/messages and routing them to appropriate personnel.
• Assists in maintaining scheduling by making appointments; entering new patient information and correcting/updating information for established patients (e.g., name, address, phone number, etc.); scheduling new and established patients; and confirming appointments.
• Enters new patient information, corrects/or updates information for established patients.
• Schedules new and established patients, confirm appointments.
• Assists in coordinating patient information and billing and ensures the accuracy of insurance billing information.
• Maintains accuracy of financial and patient accounts by collecting payments for services rendered.
• Keeps accurate records of cash and other daily transactions to ensure accurate daily bank deposits.
• Comply with HIPPA Privacy Act.
• Update professional and technical skills by pursuing continuing education or seminars related to job responsibility.
• Exhibits behavior and actions which create a high level of patient relations, which reflect respect for the patient's/customer's rights, needs and confidentiality.
• Other duties as assigned.

Minimum Qualifications:

• Two years of experience in customer service or similar field.
• High School Diploma or equivalent.
• Strong working knowledge and proficient use of Microsoft Office applications, including Excel and Word, along with Internet Explorer and Outlook.
• Proficient in operating computers, copiers, and fax machines.
• Basic knowledge of mathematical and accounting procedures.
• Familiar with standard telephone etiquette and communication protocols.
• Strong verbal and written communication skills, including via phone and email.
• Ability to travel to outlying locations.
• Maintain valid driver's license and clearance for unrestricted automobile insurance coverage pursuant to NM State law.
• Strong interpersonal and communication skills, with the ability to work effectively with a diverse range of individuals and community members.

Preferred Qualifications:

• Knowledge of medical terminology, health insurance claims, Medicaid, and Medicare.
• Bi-lingual- Fluent English/Spanish.

Physical Requirements:

• Ability to balance, bend, lift, carry, and pull up to 20 lbs.
• Ability to sit and stand for extended periods, typically longer than four hours.
• Flexibility to work a varied schedule, including evenings, weekends, or as needed.
• Manual dexterity and ability to use hands and fingers for feeling, grasping, and operating office equipment.
• Adequate hearing ability for communication and monitoring office environments.
• Good vision for reading documents, operating office equipment, and observing surroundings.
• Capability to stoop, crouch, crawl, or kneel as necessary for office tasks.
• Ability to talk clearly and effectively for communication.
• Ability to walk and move around the office environment.

Exposures:

• Airborne Pathogens
• Blood borne Pathogens-Category IChemicals
• Electrical current; machine vibration; moving parts.
• Muscular and muscular strain
• Noise
• Odors, fumes, toxicants, explosive materials, and chemicals
• Temperature
• Vision and hearing strain

What We Offer:

• 401(k) Retirement Plan
• 7 Paid Holidays
• Paid Sick Time
• Comprehensive Medical, Dental, and Vision Insurance
• 100% Employer-Paid Basic Life Insurance
• Voluntary Employee Supplemental Benefits
• Employee Assistance Program (EAP)
• Education Reimbursement
• Flexible Spending Account (FSA)

Who We Are:

As a Federally Qualified Health Center (FQHC) and 501(c)(3) nonprofit, El Centro Family Health is dedicated to providing affordable, accessible, and high-quality healthcare to the people of Northern New Mexico. Our mission is to enhance the quality of life in our community by delivering primary care and health education through a network of clinics and collaborative programs. At El Centro, we are committed to offering vital health services in a compassionate, supportive, and patient-centered environment.

Equal Employment Opportunity Statement:

El Centro Family Health is an equal opportunity employer. We do not discriminate based on race, color, religion, gender, gender identity, sexual orientation, national origin, disability, age, veteran status, or any other protected characteristic. We are committed to fostering a diverse and inclusive workplace for all.