Clinic/Practice Coordinator - Diagnostic Cardiology

Mass General Brigham - Salem Hospital; Salem (MA); On-site; USD 25,000 - 34,000; Full time

Job summary

Mass General Brigham seeks a Clinic Administrator to oversee the administrative operations of the clinic at 81 Highland Avenue. You will collaborate with healthcare providers, staff, and patients to ensure efficient clinic operations and high-quality patient care.

Responsibilities include scheduling, registration, records management, staff supervision, inventory control, and policy implementation within regulatory standards.

Qualifications

• Bachelor's degree in healthcare administration or related field required.
• Experience in clinic/hospital administration 3–5 years preferred.
• Strong leadership and supervisory abilities and knowledge of healthcare regulations.

Responsibilities

• Coordinate daily clinic operations and workflow.
• Schedule appointments and manage patient flow.
• Maintain patient records with confidentiality and compliance.
• Oversee registration, check-in, and check-out procedures.
• Supervise administrative staff and provide training.

Skills

Healthcare administration

Leadership

Electronic health records

Staff supervision

Education

Bachelor's Degree in Healthcare Administration

Healthcare-related Bachelor's Degree

Tools

Electronic Health Records (EHR) systems

Clinic management software

Job description

Site: North Shore Medical Center, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Responsible for supervising and coordinating the administrative operations of the clinic. Work closely with healthcare providers, staff, and patients to ensure efficient clinic operations and excellent patient care.

Does this position require Patient Care?
No

Essential Functions

• Coordinate daily clinic operations, ensuring smooth workflow and efficient utilization of resources.
• Manage and schedule appointments, consultations, and follow-up visits for patients.
• Maintain patient records, ensuring accuracy, confidentiality, and compliance with relevant regulations.
• Oversee patient registration, check-in, and check-out procedures, ensuring a positive patient experience.
• Supervise administrative staff, providing guidance, training, and support as needed.
• Monitor and manage inventory levels of medical supplies, equipment, and other clinic resources.
• Handle patient inquiries, complaints, and concerns, resolving issues in a timely and satisfactory manner.
• Collaborate with healthcare providers and staff to develop and implement clinic policies, procedures, and protocols.

Qualifications

Education Bachelor's Degree Healthcare Management required or Bachelor's Degree Related Field of Study required Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Clinic/Office/Hospital Experience 3-5 years required and Administrative Office Experience 3-5 years required and Leadership/Supervisory Experience 2-3 years preferred Knowledge, Skills and Abilities - Strong knowledge of medical terminology, healthcare regulations, and industry standards. - Strong leadership and supervisory abilities. - Proficiency in using electronic health records and other clinic management software. - Excellent organizational, multitasking, and problem-solving skills. - Effective communication and interpersonal skills. - Attention to detail and commitment to maintaining accuracy and confidentiality.

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Onsite

Work Location

81 Highland Avenue

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$17.71 - $24.94/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

3200 North Shore Medical Center, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.