Clinic/Practice Assistant, Urgent Care - Westwood

Davita Inc.; Westwood (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading healthcare company in Westwood seeks an Administrative Assistant to provide routine administrative support. The ideal candidate will be responsible for managing schedules, preparing documents, and coordinating meetings. A High School diploma and 2-3 years of relevant experience are required, along with proficiency in MS Office and strong communication skills.

Qualifications

• 2-3 years experience as an Administrative Assistant or in a secretarial role.
• Proficiency in MS Office and standard office equipment.
• Familiarity with medical terminology is preferred.

Responsibilities

• Provide administrative support including scheduling and correspondence.
• Prepare reports, meeting minutes, and documents.
• Manage schedules and coordinate travel arrangements.

Skills

Verbal & written communication

Interpersonal skills

Time management

Office procedures

Proofreading and editing

MS Office proficiency

Ability to use standard office equipment

Familiarity with medical terminology

Education

High School Diploma or Equivalent

Trade/Technical/Vocational Diploma

Job description

Summary
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.
Essential Functions:
- Prepare reports, meeting minutes and correspondence.
- Create and edit documents, spreadsheets and presentations.
- Manage schedules, arrange appointments and itineraries.
- Coordinate meetings, travel, conference calls, and complete expense reports.
- Answer and transfer phone calls.
- May perform transcription and proofread and edit literature, prepare applications for department.
- Remain knowledgeable of business unit policies.
- May make contacts of a sensitive, complex, and confidential nature.
- Completes routine tasks under moderate supervision.
- Performs other duties as assigned
- Complies with all policies and standards

Education

• High School Diploma or Equivalent required

• Trade/Technical/Vocational Diploma Related Field of Study preferred

Experience

• 2-3 years Administrative Assistant or Secretarial Experience required

Knowledge, Skills & Abilities

• Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.

• Proficiency in MS Office.

• Ability to proofread and edit written documents.

• Ability to use phone system.

• Managing one's own time and the time of others.

• Strong verbal & written communication skills.

• Strong interpersonal, written and oral skills.

• Ability to use standard office equipment.

• Familiarity with medical terminology.

When hiring, we look for candidates who not only possess relevant skills and growth potential, but positive attitudes, flexibility, and creative mindsets. Preferred experience includes working in a high-volume physician practice, urgent care, or emergency room.

Mass General Brigham Medical Group, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.