Clinic/Practice Assistant I

Salem Hospital; Salem, City of Rochester (OR, MA, NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Join a forward-thinking healthcare provider as an administrative support professional. In this role, you'll perform essential clerical tasks that ensure smooth operations within a clinical setting. Your responsibilities will include scheduling patient appointments, managing records, and providing excellent customer service to patients. This position offers a unique opportunity to contribute to the efficiency of healthcare services while honing your administrative skills in a dynamic environment. If you're organized, detail-oriented, and eager to support patient care, this is the perfect role for you.

Qualifications

• 0-1 year of healthcare office experience required.
• Basic proficiency with Office Suite and effective communication skills.

Responsibilities

• Perform routine administrative and clerical duties in a clinical service.
• Schedule patient appointments and assist with check-in/check-out.

Skills

Office Suite Proficiency

Communication Skills

Time Management

Clerical Skills

Education

High School Diploma or Equivalent

Tools

Telephone System

Fax Machine

Scanner

Job description

Summary
Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under close to general supervision. Performs basic clerical work and tasks that are repetitive and routine. Administrative duties related to patient visits including scheduling, check-in, check-out duties. Actual job duties may vary by Department.

Does this position require Patient Care?
No

Essential Functions
-Perform routine administrative and clerical duties relating to a clinical service or physician practice office.

-Make patient appointments and maintain appointment records.

-Greet and assist patients.

-Answer telephones, assist callers with routine inquiries, and schedule appointments.

-File materials in patient folders, and print appointment schedules.

-Process patient billing forms and scan documents to patient medical record/LMR.

-Call for patient medical records and laboratory test results.

-Open and distribute mail or faxes.

-Type forms, records, schedules, memos, etc., as directed.

-May be required to accept co-payments.

-Handles, screens and/or takes messages related to prior authorizations, referrals, and verify registrations for accuracy.

-May monitor patients in waiting room and responds to any needs for information.

-Assists in patient flow processes.


Education
High School Diploma or Equivalent required
Can this role accept experience in lieu of a degree?
No
Licenses and Credentials
Experience
healthcare office experience 0-1 year required
Knowledge, Skills and Abilities
- Basic Proficiency with all Office Suite.
- Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.
- Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.
- Communicating effectively in writing as appropriate for the needs of the audience and Talking to others to convey information effectively.
- Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages.
- Managing one's own time and the time of others.
- Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.

Physical Requirements

Standing Occasionally (3-33%)

Walking Occasionally (3-33%)

Sitting Constantly (67-100%)

Lifting Occasionally (3-33%) 20lbs - 35lbs

Carrying Occasionally (3-33%) 20lbs - 35lbs

Pushing Rarely (Less than 2%)

Pulling Rarely (Less than 2%)

Climbing Rarely (Less than 2%)

Balancing Occasionally (3-33%)

Stooping Occasionally (3-33%)

Kneeling Rarely (Less than 2%)

Crouching Rarely (Less than 2%)

Crawling Rarely (Less than 2%)

Reaching Occasionally (3-33%)

Gross Manipulation (Handling) Constantly (67-100%)

Fine Manipulation (Fingering) Frequently (34-66%)

Feeling Constantly (67-100%)

Foot Use Rarely (Less than 2%)

Vision - Far Constantly (67-100%)

Vision - Near Constantly (67-100%)

Talking Constantly (67-100%)

Hearing Constantly (67-100%)

North Shore Medical Center, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.