Clinic Operations Coordinator

Whspmedical; Massachusetts; On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Supportive workplace focused on women’s health

Dynamic environment with athletes

Opportunities to learn from leading experts

Competitive salary and benefits package

Job summary

A healthcare provider specializing in women's health in Brighton, MA, is seeking a Clinic Coordinator to manage daily operations, oversee provider schedules, and streamline patient flow. The ideal candidate is detail-oriented and experienced in a medical office setting, preferably with familiarity in women's health and administrative tasks. This full-time role offers a competitive salary and benefits while contributing to the efficiency and quality of patient care.

Qualifications

• 1–3 years of experience in a medical office or outpatient clinical setting required.
• Direct experience with provider scheduling and/or prior authorization processes required.
• Experience in women’s health, sports medicine, or performance environments preferred.

Responsibilities

• Develop and maintain schedules for healthcare providers.
• Coordinate patient appointments across multiple disciplines.
• Serve as the primary point of contact for scheduling adjustments.
• Oversee processing of insurance prior authorizations.
• Monitor patient flow for smooth transitions between tasks.
• Support front desk staff in patient intake and registration.
• Collaborate with clinical staff on scheduling efficiencies.

Skills

Exceptional verbal and written communication skills

Strong organizational, time management, and multitasking abilities

Comfort with electronic medical record (EMR) systems

Familiarity with insurance authorization requirements

Knowledge of medical terminology

Understanding of HIPAA regulations

Ability to manage competing priorities

Professional and approachable demeanor

Commitment to exceptional patient service

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree in Healthcare Administration or related field

1–3 years of experience in a medical office

Tools

Athenahealth

EPIC

Microsoft Office

Google Workspace

Job description

A healthcare provider specializing in women's health in Brighton, MA, is seeking a Clinic Coordinator to manage daily operations, oversee provider schedules, and streamline patient flow. The ideal candidate is detail-oriented and experienced in a medical office setting, preferably with familiarity in women's health and administrative tasks. This full-time role offers a competitive salary and benefits while contributing to the efficiency and quality of patient care.