Clinic Office Assistant - OB/GYN

Community Health Systems; Birmingham (AL); On-site; USD 33,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Paid time off

401(k) with company match

Licensure/certification reimbursement

Student loan assistance

Recognition programs

Pet insurance

Identity protection

Legal insurance

Job summary

Community Health Systems seeks a Clinic Office Assistant to provide essential administrative and clerical support in a Birmingham clinic. You will manage patient check-in/out, scheduling, inquiries, payments, and recordkeeping to ensure smooth daily operations and a positive patient experience.

Ideal candidates have 0-2 years in a medical office, familiarity with EMR systems, exceptional organization, and strong communication.

Qualifications

• Proficiency in EMR systems and office software required.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Greet and assist patients during check-in/out with accuracy.
• Schedule appointments and coordinate with providers for tests and procedures.
• Handle payments, issue invoices and process transactions per clinic policy.
• Maintain accurate patient records and ensure data quality.
• Answer inquiries and route messages; support referral coordination.

Skills

EMR proficiency

Organizational skills

Verbal & written communication

Multitasking in healthcare

Customer service orientation

Education

CMAA certification preferred

Tools

EMR systems

Office software

Job description

• Be Valued for What You Bring to the Team – Competitive pay that rewards your hard work
• Benefits You Can Count On – Medical, dental, vision, and life insurance coverage
• Work Hard. Recharge Often. – Generous PTO and extended illness benefits
• Invest in Your Future – 401(k) with company match
• Grow With Us – Career development, learning opportunities, and advancement pathways
• We Invest in Your Success – Licensure and certification reimbursement for eligible roles
• Student Loan Support – Assistance available for eligible roles
• Your Wins Deserve Recognition – Employee rewards and recognition programs
• A Team You'll Love Working With – A collaborative, purpose-driven culture making a difference every day
• Additional Voluntary Benefits – Choose from options such as pet insurance, identity protection, and legal insurance.

Great people. Great benefits. Meaningful work. Join us and make an impact.

Hours of Operation: Monday - Thursday 8:00 - 4:30, Friday 8:00 - 12:00

Job Summary

The Clinic Office Assistant provides administrative and clerical support to ensure efficient operations within the clinic. This role is responsible for patient check-in and check-out, scheduling appointments, handling patient inquiries, processing payments, and maintaining accurate records. The Clinic Office Assistant also assists with various office and clinic tasks to support healthcare providers and ensure a positive patient experience.

Essential Functions

• Greets and assists patients during check-in and check-out, ensuring accuracy in patient information and documentation.
• Schedules patient appointments, obtains pre-certifications, and coordinates with providers for testing, procedures, and surgeries.
• Collects time-of-service (TOS) payments, issues invoices, and processes financial transactions in compliance with clinic policies.
• Maintains and updates patient records, ensures quality control, and addresses gaps in care.
• Answers phone calls, responds to inquiries regarding clinic policies and services, and routes messages appropriately.
• Enters charges and codes invoices for billing, ensuring accuracy and timely processing.
• Monitors and maintains office and clinic supply inventory, placing orders as needed to ensure availability of necessary materials.
• Assists in handling physician call schedules, provider reimbursements, and license renewals.
• Supports clinical staff as needed, including assisting in triage and coordinating patient referrals.
• Ensures a clean and organized work environment, following infection control and safety protocols.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• 0-2 years of experience in a medical office, clinic, or healthcare administrative setting required

Knowledge, Skills and Abilities

• Proficiency in electronic medical records (EMR) systems and office software.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and work in a fast-paced healthcare environment.
• Customer service-oriented with a professional and courteous demeanor.
• Knowledge of medical terminology, scheduling, billing, and insurance verification preferred.

Licenses and Certifications

• Certified Medical Office Administrative Assistant (CMAA) preferred

This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for an employer.

Job Info

• Job Identification 162404
• Job Category Administrative Support
• Posting Date 09/01/2026, 03:19 PM
• Job Schedule Full time
• Job Shift Day
• Locations 3686 Grandview Pkwy, Birmingham, AL, 35243, US