Clinic Manager (Ophthalmology)

Cincinnati Eye Institute; MIDDLETOWN (OH); On-site; USD 55,000 - 80,000; Full time

Job summary

Cincinnati Eye Institute in Middletown, OH seeks an Ophthalmic Clinic Manager to oversee clinical staff and day-to-day operations, ensuring efficient patient flow and high service standards. You will lead teams during visits and in-office procedures, ensure accurate EHR records, coordinate medications, authorizations, and follow-up care, while upholding HIPAA and OSHA requirements.

Ideal candidates have at least five years in leading a clinical ophthalmology team, strong communication, and staff

Qualifications

• Effective communication within scope of responsibility.
• Favorable result on background check required.
• Must be able to provide proof of identity and right to work in the United States.

Responsibilities

• Lead assigned teams to provide exceptional customer service during patient encounters.
• Provide operational leadership to staff supporting ophthalmologist during visits and procedures.
• Ensure staff submit prescribed medications and refills to patients' pharmacies.
• Ensure timely flow for visual fields, Biometry, refractions, OCT, and Topography testing.
• Ensure all patient information collected during exams is accurately reflected in the EHR.
• Oversee patient communication regarding follow-up care, surgeries, and post-op care.
• Assist in training, staff development plans and performance evaluations.
• Manage prior authorizations, patient refills, Doctor schedules, and referrals.
• Support management in guiding and supervising clinical staff per policies and HIPAA/OSHA.
• Overtime may be required as needed.

Skills

Effective communication

Attention to detail

Education

High School Diploma or GED

Tools

EMR systems

PACS

Job description

Title: Clinic Manager

Company: Cincinnati Eye Institute

Location: Middletown, OH

SUMMARY

As an Ophthalmic Clinic Manager , you are responsible for the management and oversight of clinical staff processes within the assigned scope of responsibility to accurately and efficiently lead assigned staff members in the execution of day-to-day operations in support of each Ophthalmologist, while working in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Lead assigned functional teams in providing exceptional customer service during every patient encounter. Display a professional attitude; ensure all staff greet patients promptly with a smile and thank them when they leave.

Provide operational leadership to the staff supporting the Ophthalmologist in conduct of office visits and in-office surgical procedures.

Ensure staff are able to and are correctly submitting assigned Physician-prescribed medications and medication refills to patients' pharmacies.

Ensure timely process flow for visual fields, Biometry, refractions, optical coherence tomography (OCT), and Topography testing.

Ensure all patient information gathered during the exam is accurately reflected in the Electronic Health Record (EHR) by assigned team members.

Oversee patient communication regarding follow-up care, surgeries, procedures, post-op care, etc., and ensure that communication is patient-focused.

Maintain sanitary use of equipment throughout the care visit for the assigned team.

Assist in training, staff development plans and performance evaluations.

Manage prior authorizations, patient refills, Doctor schedules, and referral correspondence for assigned team.

Advise management on functional team staffing in support of the Doctor's schedules to comply with all company policies.

Support management in the guidance and supervision of clinical staff consistent with the company employee handbook.

Deploy company objectives where applicable.

Enforce HIPAA and OSHA standards along with company-identified best practices in the conduct of care among team members.

Other duties as assigned.

Overtime may be required as needed.

QUALIFICATIONS

Effective communication within scope of responsibility

Favorable result on background check required

Must be able to provide proof of identity and right to work in the United States

EDUCATION AND/OR EXPERIENCE

High School Diploma or GED equivalent required

5 years (minimum) leading a clinical team in ophthalmology

LICENSES AND CREDENTIALS

Current Certified Ophthalmic Assistant (COA) or Certified Ophthalmic Technician (COT) certification preferred

SYSTEMS AND TECHNOLOGY

Previous experience with management of PACS or similar systems preferred

5 years of experience using Electronic Medical Record (EMR) and completing medical documentation

PHYSICAL REQUIREMENTS

This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.