Clinic Manager (Dekalb)

Orthodontic-Experts-Management-LLC; Sycamore (IL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Paid Training

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) and matching

Orthodontic treatment discounts

Job summary

Orthodontic Experts, serving the Chicagoland area, invites a Clinic Manager to oversee the Sycamore clinic’s daily operations, lead staff, optimize scheduling, and ensure top-quality patient care in a compliant, safe setting.

You will train and supervise personnel, coordinate appointments and meetings, monitor budgets, and ensure records are secure and private according to regulations. A bachelor’s degree and admin experience are required, with strong MS Office/Google Suites skills.

Qualifications

• A bachelor degree or equivalent.
• 3-4 Years of experience in office administration.
• 2 Years of Office management experience.
• Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Suites.

Responsibilities

• Oversee day-to-day clinic operations and manage staff.
• Schedule appointments and manage no-shows.
• Ensure regulatory compliance and protect patient privacy.
• Coordinate training and staff meetings; prepare weekly/monthly reporting.
• Assist in budget monitoring and procurement of supplies.

Skills

Office administration

Office management

Microsoft Office

Google Workspace

Education

Bachelor’s degree or equivalent

Job description

Description

About us:

At Orthodontic Experts, we are committed to delivering exceptional patient care and setting the standard for orthodontic excellence. With over 30 locations across the greater Chicagoland area, Wisconsin, and Indiana, and continued growth ahead, we are focused on transforming smiles and making a meaningful impact in the communities we serve.

We are looking for team members who are passionate about high-quality care and align with our Core Values:

• Accountability
• Continuous Improvement
• Inclusion
• Integrity
• Respect
• Teamwork
• Transparency

Job Description:

As Clinic Manager, your primary responsibility will be to oversee the day-to-day operations of the clinic, ensuring that all areas of the clinic are running smoothly and efficiently. You will be responsible for managing staff, scheduling appointments, providing quality patient care, and maintaining a safe and secure environment. The Clinic Manager will effectively manage and motivate clinic staff and ensure that all patients receive the highest quality of care.

Tasks include but are not limited to:

• Trains and supervises office personnel
• Manages the efficient and effective scheduling of patients and adjusts as needed
• Monitors no-shows and manages the necessary calls and re-scheduling
• Conducts sessions with patients for reviewing treatment and payment plans
• Demonstrated experience in and knowledge of scheduling systems
• Monitors and ensures all systems used in the Office are operating to peak effectiveness
• Has experience building and overseeing a medium to large team of direct reports
• Facilitates Office staff meetings to recognize team successes, communicate changes of policies and procedures, and plan the days and weeks’ events
• Ensures compliance with regulatory procedures
• Handles patient complaints and provides feedback to Providers/Assistants on issues related to clinical matters
• Equipment and supply ordering and/or issues
• Completes monthly, quarterly, and annual operation checklist
• Provide weekly and monthly reporting to leadership
• Coordinate training for clinic staffCoordinate and facilitate monthly meetings for clinical staff
• Maintain patient data according to regulations and company policies
• Ensure that records are stored securely and in compliance with privacy and security regulations
• Take responsibility for the appearance and functionality of the office
• Maintain facilities and equipment in accordance with hygiene and safety regulations including OSHA.
• Monitor and maintain the office budget
• Participate in marketing events
• Maintaining team members' weekly schedule
• Assist TC with making calls (Welcome calls, Lost Cases and Denied)
• Cash Handling
• Participate in Marketing events
• In the event you are traveling to another clinic, you are required to perform all duties and responsibilities of your role including administrative tasks.
• Other duties as assigned

Requirements

• A bachelor degree or equivalent
• 3-4 Years of experience in office administration
• 2 Years of Office management experience
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Suites.

Working Hours/ Location/Pay:

• Monday – Wednesday 8:45am – 5:00pm
• Thursday - Friday 6:45am – 3:00pm
• 2 Saturdays per month
• Two 9:45am- 6:00pm Shifts per month
• 2496 Dekalb Ave, Unit B, Sycamore, IL 60178
• Travel availability to Algonquin, Rockford , Beloit
• Pay Range: $50,000-$65,000 annually

Benefits (for our full-time employees):

• Paid Training
• Clinical Bonuses
• Paid Time Off
• Holiday Pay
• Medical, Dental, Vision, and Life Insurance
• Accident Insurance
• Short-Term Disability
• Long-Term Disability
• Employee Assistance Program
• Health Savings Account
• Dependent Care Account
• 401(k) and matching
• Pet Insurance
• Tuition Assistance Program
• Identity Theft Protection
• MetLife MetLaw Legal Insurance
• Transit Reimbursement - Commuter Account
• Free and discounted Orthodontic Treatments.