Clinic Coordinator - Float-31122

Rush University Medical Center; Chicago (IL); On-site; USD 26,000 - 41,000; Full time

Job summary

Rush University Medical Center in Chicago seeks a full-time administrative assistant to support the Rush Medical Group clinic operations. You will handle incoming calls, patient reception, scheduling, and basic HIM tasks using EPIC, ensuring confidentiality and accuracy in all patient information.

Ideal candidates have a high school diploma, strong customer service, precise data entry, and the ability to work a full shift in a fast-paced environment.

Qualifications

• High school diploma or equivalent is required.
• Basic computer skills and familiarity with office software.
• Strong attention to detail and accuracy in data handling.
• Excellent customer service and interpersonal communication.
• Ability to handle sensitive patient information confidentially.
• Experience with EPIC scheduling is a plus.
• Ability to sit for extended periods and remain professional under pressure.

Responsibilities

• Performs a variety of clinic office duties including answering phones, patient and visitor reception, and HIM responsibilities.
• Accesses EPIC to retrieve referrals, orders and documentation; assists with Release of Information requests.
• Maintains and retrieves patient records per HIM and office protocol.
• Addresses patient calls clearly and courteously; leaves precise messages for clinical staff.
• Schedules, cancels and reschedules patient appointments; sends reminders as per policy.
• Transfers patients to pre-registration for insurance verification as needed.
• Prepares and disseminates patient letters and other EPIC-generated correspondence.
• Works collaboratively as part of the medical practice team and handles additional duties as assigned.

Skills

Attention to detail

Customer service

Interpersonal skills

Basic computer knowledge

Education

High school diploma

Tools

EPIC

Job description

Location: Chicago, Illinois

Business Unit: Rush Medical Group

Hospital: Rush University Medical Center

Department: RUMG Admin Float Poo

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (7:30:00 AM - 7:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $18.87 - $29.73 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary

Performs clinic activities including answering telephones, patient and visitor reception, administrative office duties, and Health Information Management responsibilities. The employee who holds this position exemplifies the Rush Mission, Vision and Values and acts in accordance with Rush policies and procedures, including compliance with all Rush University Medical Group Customer Service and Performance Standards.

Other Information

Required Job Qualifications:

• High school diploma.
• Basic computer knowledge.
• Attention to detail and accuracy.
• Excellent customer service and interpersonal skills.
• Sensitivity to patient health information and protection of confidentiality.
• Ability to utilize EPIC efficiently.
• Ability to sit for several hours each day and remain professional and calm under stressful situations.
• Ability to adapt to change and be flexible.
• Employees hired into this role must successfully pass the EPIC scheduling test with 3 attempts, within 45 days of completion of training.

Preferred Job Qualifications

• Medical office experience.

Responsibilities

• Performs a variety of office functions including the retrieval and distribution of incoming and outgoing mail, faxes, filing, stocking of supplies, and preparation and dissemination of clinic correspondence and completion of Epic Administrative In-Box as directed.
• Accesses EPIC to retrieve referrals, orders and other documentation. Assists patients with Release of Information requests.
• Maintains and retrieves medical records per HIM and office protocol.
• Addresses patient calls efficiently and courteously. Takes accurate, clear and concise messages that provide sufficient information for the clinical staff and/or receiving party to effectively handle the issue/request.
• Schedules, cancels and/or reschedules patient appointments, as assigned. Places reminder calls or sends information to patients in advance of their appointment per office policy.
• Appropriately transfers patients to pre-registration for insurance verification.
• Prepares and disseminates patient letters and other correspondence from EPIC.
• Problem solves issues by seeking out the appropriate resources.
• Works collaboratively as part of the medical practice team.
• Performs other duties as assigned.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.