Clinic Assistant

HealthPartners; Minnesota; Hybrid; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

HealthPartners seeks a Clinic Assistant at the Neuroscience Center in St. Paul, MN. The role focuses on patient check-in, appointment scheduling, registration, and data collection to support revenue and patient flow.

The position emphasizes excellent customer service, strong communication, and ability to manage multiple tasks in a clinical environment. Proficiency in English is required; medical reception experience is preferred.

Qualifikationen

• High School diploma or GED is required.
• Graduate of a formal training program in medical reception, an equivalent program, or a customer service program.
• Two years experience as a medical receptionist or in a customer service role.
• Experience using data lookup and data entry on a computer system.
• Excellent oral and written communication skills.

Aufgaben

• Facilitate scheduling of appointments and collect current demographic and financial information.
• Provide check-in and co-pay administration using the computer-based system.
• Register patients accurately and verify insurance eligibility.
• Coordinate and communicate appointment details and wait times with patients and staff.
• Answer phones, relay messages, and assist with clerical duties in the clinic.
• Maintain timely and accurate flow of information within the clinic and to the Appointment Center.

Kenntnisse

Oral communication

Written communication

Customer service

Data entry

Organizational skills

Multitasking

English proficiency

Ausbildung

High School diploma or GED

Medical receptionist training/program

Tools

Mainframe/PC data entry

Computer terminal

Jobbeschreibung

HealthPartners is hiring a Clinic Assistant at our Neuroscience Center in St. Paul.

QUALIFICATIONS:

• High School diploma or GED
• Meets one of the following:
• Graduate of a formal training program in medical reception, an equivalent program, or a customer service program
• Two years experience as a medical receptionist
• Two years experience in a customer service position
• One year experience using data look-up and data entry functions on a mainframe or PC based computer system
• One year customer service experience either via telephone or in-person within the last five years
• Demonstrated ability to organize work under pressure
• Demonstrated ability to function with multiple priorities and interruptions
• Excellent oral communication skills
• Excellent written communication skills

PHYSICAL REQUIREMENTS:

Ability to sit or stand for prolonged periods of time. Oral and written communications with customers requires adequate speech, vision, and hearing. Proficiency in English is required. Proficiency in other languages may be required. Use of a telephone and computer terminal also requires adequate hand writing and manual dexterity skills.

POSITION PURPOSE:

Service excellence is to be centered on patient care and patient relationships and is the responsibility of all employees. Teamwork is the norm and all employees will be held accountable to work as effective team members.

This position is a vital point of contact for a patient entering the HPMG Clinics. This position facilitates the process of scheduling appointments and has responsibility for accurate collection of current financial and demographic information. This position directly impacts revenue collection for the medical group.

ACCOUNTABILITIES:

1. Customer Service

Care for each person as he/she would like to be cared for by:

• Putting the patient first at every opportunity
• Listening to understand each patient
• Showing concern for each patient
• Acting individually and with others to meet each patient’s needs

Check-in and Co-pay Administration

1. Check in patients in an accurate and professional manner
2. Identify and accurately collect co-pays or appropriate fees
3. Use computer-based system to verify patient information
4. Understand and communicate benefit changes to members, or refer to appropriate resource
5. Communicate wait times in a diplomatic manner
6. Direct patients to the appropriate care area
7. Prepare reconciliation report
8. Provide patients with appropriate forms, questionnaires, etc.

Computerized Appointment Scheduling for appointments

1. Schedule appointments in an accurate and timely manner according to Advanced Access principles
2. Maintain knowledge of appointment scheduling practices
3. Maintain knowledge of appointment scheduling policies and procedures

Registration and Verification

1. Complete the registration process, including reviewing the registration information for completeness and accuracy and obtain further information, if necessary
2. Verify insurance eligibility, if necessary
3. Register patients in an accurate, efficient, and timely manner
4. Identify appropriate account type, e.g., Workers compensation, Motor Vehicle Accidents, etc.

Specialty Appointment Coordination

• Provide patient with information required to schedule specialty appointments

Facilitate timely and accurate flow of communication within the clinic

1. Answer telephone and respond appropriately to the caller
2. Take and relay messages requiring follow-up to appropriate individuals
3. Prepare records and materials for new patient appointments
4. Assist with the clerical duties of the clinic, e.g., faxing information, making copies, etc.

Maintain open communication with Appointment Center to ensure patient and provider needs are met

1. Coordinate schedule templates
2. Coordinate emergency schedule changes
3. Coordinate schedule holds consistent with Advanced Access principles
4. Coordinate schedules regarding provider vacation, rounding, and other out of clinic changes

General Accountabilities

• Perform other duties as assigned