Clinic Assistant

HealthPartners; Maplewood (AL); On-site; USD 32,000 - 40,000; Full time

Job summary

HealthPartners in the United States seeks a patient-focused Medical Receptionist to serve as the first point of contact in our clinics. This role schedules appointments, collects demographics and financial information, verifies eligibility, and helps patients navigate benefits with empathy and accuracy.

The position emphasizes teamwork, accurate data entry, and clear communication by phone and in person. Candidates should be organized, capable under pressure, and committed to delivering quality

Qualifications

• High School diploma or GED required.
• Graduate of a formal medical receptionist program, equivalent program, or customer service program.
• Two years experience as a medical receptionist.
• Two years experience in a customer service position.
• One year experience using data look-up and data entry on a mainframe or PC based system.
• One year customer service experience via telephone or in-person within the last five years.
• Demonstrated ability to organize work under pressure.
• Demonstrated ability to handle multiple priorities and interruptions.
• Excellent oral communication skills.
• Excellent written communication skills.

Responsibilities

• Check-in and co-pay administration: check in patients professionally and collect co-pays or fees.
• Use computer-based system to verify patient information and communicate benefits changes.
• Schedule appointments and maintain knowledge of scheduling practices and policies.
• Complete registration, verify insurance eligibility, and register patients accurately.
• Coordinate specialty appointments and facilitate timely communication within the clinic.
• Answer calls, relay messages, and prepare records for new patient appointments.
• Maintain schedule templates and coordinate emergency changes and provider vacations.
• Perform other clerical duties as assigned.

Skills

Oral communication

Written communication

Organizational skills

Multitasking

Customer service experience

Data entry experience

Communication under pressure

Education

High School diploma or GED

Formal medical reception or customer service training

Two years medical receptionist experience

Two years customer service experience

One year data look-up / data entry experience

One year customer service experience (phone/in-person)

Tools

Mainframe/PC data systems

Job description

REQUIRED:

• High School diploma or GED

• Meets one of the following:

• Graduate of a formal training program in medical reception, an equivalent program, or a customer service program

• Two years experience as a medical receptionist

• Two years experience in a customer service position

• One year experience using data look-up and data entry functions on a mainframe or PC based computer system

• One year customer service experience either via telephone or in-person within the last five years

• Demonstrated ability to organize work under pressure

• Demonstrated ability to function with multiple priorities and interruptions

• Excellent oral communication skills

• Excellent written communication skills

PHYSICAL REQUIREMENTS:

Ability to sit or stand for prolonged periods of time. Oral and written communications with customers requires adequate speech, vision, and hearing. Proficiency in English is required. Proficiency in other languages may be required. Use of a telephone and computer terminal also requires adequate hand writing and manual dexterity skills.

POSITION PURPOSE:

Service excellence is to be centered on patient care and patient relationships and is the responsibility of all employees. Teamwork is the norm and all employees will be held accountable to work as effective team members. This position is a vital point of contact for a patient entering the HPMG Clinics. This position facilitates the process of scheduling appointments and has responsibility for accurate collection of current financial and demographic information. This position directly impacts revenue collection for the medical group.

ACCOUNTABILITIES:

1. Customer Service

Care for each person as he/she would like to be cared for by:

• Putting the patient first at every opportunity

• Listening to understand each patient

• Showing concern for each patient

• Acting individually and with others to meet each patient’s needs

1. Check-in and Co-pay Administration

a. Check in patients in an accurate and professional manner

b. Identify and accurately collect co-pays or appropriate fees

1. Use computer-based system to verify patient information

2. Understand and communicate benefit changes to members, or refer to appropriate resource

3. Communicate wait times in a diplomatic manner

4. Direct patients to the appropriate care area

5. Prepare reconciliation report

6. Provide patients with appropriate forms, questionnaires, etc.

1. Computerized Appointment Scheduling for appointments

2. Schedule appointments in an accurate and timely manner according to Advanced Access principles

3. Maintain knowledge of appointment scheduling practices

4. Maintain knowledge of appointment scheduling policies and procedures

1. Registration and Verification

a. Complete the registration process, including reviewing the registration information for completeness and accuracy and obtain further information, if necessary

b. Verify insurance eligibility, if necessary

c. Register patients in an accurate, efficient, and timely manner

d. Identify appropriate account type, e.g., Workers compensation, Motor Vehicle Accidents, etc.

1. Specialty Appointment Coordination

• Provide patient with information required to schedule specialty appointments

1. Facilitate timely and accurate flow of communication within the clinic

2. Answer telephone and respond appropriately to the caller

3. Take and relay messages requiring follow-up to appropriate individuals

4. Prepare records and materials for new patient appointments

5. Assist with the clerical duties of the clinic, e.g., faxing information, making copies, etc.

1. Maintain open communication with Appointment Center to ensure patient and provider needs are met

2. Coordinate schedule templates

3. Coordinate emergency schedule changes

4. Coordinate schedule holds consistent with Advanced Access principles

5. Coordinate schedules regarding provider vacation, rounding, and other out of clinic changes

1. General Accountabilities

• Perform other duties as assigned

At HealthPartners we believe in the power of good - good deeds and good people working together. As part of our team, you'll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We're a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We're working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health
As a HealthPartners colleague, we're committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.