Clinic Assistant

Talentify; Coon Rapids (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

Talentify in Minnesota is seeking a medical receptionist to serve as the first point of contact for patients at the clinics. You will gather demographic and financial information, assist with check‑in and co‑pay collection, and schedule appointments with attention to accuracy and efficiency.

You will verify insurance eligibility, maintain patient records, and coordinate communications between departments to ensure smooth patient flow and revenue integrity.

Qualifications

• High School diploma or GED required.
• Graduate of a formal training program in medical reception, equivalent program, or a customer service program.
• Two years experience as a medical receptionist.
• Two years experience in a customer service position.
• One year experience with data lookup and entry on mainframe or PC systems.
• One year customer service experience via telephone or in-person in the last five years.
• Ability to organize work under pressure.
• Ability to handle multiple priorities and interruptions.
• Excellent oral communication skills.
• Excellent written communication skills.

Responsibilities

• Check-in patients accurately and professionally.
• Identify and collect co-pays or appropriate fees.
• Use computer-based system to verify patient information.
• Communicate wait times diplomatically and direct patients appropriately.
• Prepare reconciliation reports and provide necessary forms.
• Manage computerized appointment scheduling and Advanced Access adherence.
• Register patients and verify insurance eligibility.
• Coordinate specialty appointments and internal communications.
• Maintain schedule templates and handle provider vacation and other changes.
• Perform clerical duties such as faxing, copying, and records preparation.
• Maintain open communication with the Appointment Center to meet patient and provider needs.
• Coordinate multiple schedules and emergency changes.
• Handle general clinic duties as assigned.

Skills

Oral communication

Written communication

Organizational skills

Multitasking

Pressure handling

Customer service

Education

High School diploma or GED

Formal training in medical reception or customer service

Tools

Data entry systems

Job description

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REQUIRED:

• High School diploma or GED
• Meets one of the following:
• Graduate of a formal training program in medical reception, an equivalent program, or a customer service program
• Two years experience as a medical receptionist
• Two years experience in a customer service position
• One year experience using data look‑up and data entry functions on a mainframe or PC based computer system
• One year customer service experience either via telephone or in‑person within the last five years
• Demonstrated ability to organize work under pressure
• Demonstrated ability to function with multiple priorities and interruptions
• Excellent oral communication skills
• Excellent written communication skills

PHYSICAL REQUIREMENTS:

Ability to sit or stand for prolonged periods of time. Oral and written communications with customers requires adequate speech, vision, and hearing. Proficiency in English is required. Proficiency in other languages may be required. Use of a telephone and computer terminal also requires adequate hand writing and manual dexterity skills.

POSITION PURPOSE:

Service excellence is to be centered on patient care and patient relationships and is the responsibility of all employees. Teamwork is the norm and all employees will be held accountable to work as effective team members. This position is a vital point of contact for a patient entering the HPMG Clinics. This position facilitates the process of scheduling appointments and has responsibility for accurate collection of current financial and demographic information. This position directly impacts revenue collection for the medical group.

ACCOUNTABILITIES:

1. Customer Service

Care for each person as he/she would like to be cared for by:

• Putting the patient first at every opportunity
• Listening to understand each patient
• Showing concern for each patient
• Acting individually and with others to meet each patient’s needs

1. Check-in and Co-pay Administration

a. Check in patients in an accurate and professional manner

b. Identify and accurately collect co-pays or appropriate fees

1. Use computer-based system to verify patient information
2. Understand and communicate benefit changes to members, or refer to appropriate resource
3. Communicate wait times in a diplomatic manner
4. Direct patients to the appropriate care area
5. Prepare reconciliation report
6. Provide patients with appropriate forms, questionnaires, etc.

1. Computerized Appointment Scheduling for appointments
2. Schedule appointments in an accurate and timely manner according to Advanced Access principles
3. Maintain knowledge of appointment scheduling practices
4. Maintain knowledge of appointment scheduling policies and procedures

1. Registration and Verification

a. Complete the registration process, including reviewing the registration information for completeness and accuracy and obtain further information, if necessary

b. Verify insurance eligibility, if necessary

c. Register patients in an accurate, efficient, and timely manner

d. Identify appropriate account type, e.g., Workers compensation, Motor Vehicle Accidents, etc.

1. Specialty Appointment Coordination

• Provide patient with information required to schedule specialty appointments

1. Facilitate timely and accurate flow of communication within the clinic
2. Answer telephone and respond appropriately to the caller
3. Take and relay messages requiring follow-up to appropriate individuals
4. Prepare records and materials for new patient appointments
5. Assist with the clerical duties of the clinic, e.g., faxing information, making copies, etc.

1. Maintain open communication with Appointment Center to ensure patient and provider needs are met
2. Coordinate schedule templates
3. Coordinate emergency schedule changes
4. Coordinate schedule holds consistent with Advanced Access principles
5. Coordinate schedules regarding provider vacation, rounding, and other out of clinic changes

1. General Accountabilities

• Perform other duties as assigned