Clinic Administrator (Hybrid) - Neurology

Washington University in St. Louis; United States; On-site; USD 75,000 - 129,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

Retirement plan (403(b))

Wellness programs

Caregiver leave

Tuition assistance

Job summary

Washington University in St. Louis is seeking a finance-focused administrator to manage clinical business and operational affairs, emphasizing analysis and maximization of clinical revenues.

The role covers budgeting, space planning for clinics, billing procedures to ensure proper reimbursement, and coordination with department and Medical School administration.

Strong communication, analytical thinking, and leadership are essential; a Bachelor's degree is required and a Master's is preferred.

Qualifications

• Analytical and financial analysis skills required.
• Strong communication and interpersonal abilities.
• Proven leadership and organization skills.

Responsibilities

• Prepares, monitors, analyzes and manages budgets and promotes cost-effective practices for department.
• Plans the utilization of space and facilities for clinics to maximize efficiency.
• Analyzes billing procedures to ensure proper reimbursement of revenue for services.
• Coordinates policies and practices with department and Medical School administration.
• Develops staffing plans including performance standards, recruitment, evaluations, promotions.
• Assists with the design of integrated systems to support clinical operations (registration, scheduling, EMR).
• Prepares clinical data for quarterly projections and annual budgets.
• Coordinates clinical reports to providers, proformas and faculty financial reporting.
• Coordinates physician contracts with external parties and General Counsel’s office.

Skills

Analytical Thinking

Communication

Interpersonal Communication

Progressive Leadership

Self-Organization (Business)

Education

Bachelor’s degree

Master’s degree

Job description

Location SAINT LOUIS, MO 63144

Scheduled Hours 40

Position Summary Administers clinical business and operational affairs with emphasis on analysis and maximization of clinical revenues, implementing effective practices and control procedures.

Job Description

Primary Duties & Responsibilities

• Prepares, monitors, analyzes and manages budgets and promotes cost-effective practices for department.
• Plans the utilization of space and facilities for clinics consistent with requirements of organizational efficiency and available facilities and funds.
• Analyzes billing procedures to ensure proper reimbursement of revenue for services.
• Coordinates policies and practices with department and Medical School administration.
• Develops staffing plans, which include performance standards, recruitment, performance evaluations, promotions and dismissals.
• Assists with the design of integrated systems and processes to support clinical operations, including registration, scheduling and electronic medical records.
• Prepares clinical data for quarterly projections and reporting, department strategic plan and annual budget processes.
• Coordinates clinical reports to providers, proformas and faculty financial reporting.
• Coordinates physician clinical contracts with external parties and General Counsel's office.

Working Conditions: Job Location/Working Conditions: Normal office environment. Physical Effort: Typically sitting at desk or table Equipment: Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses: The list below may include all acceptable certifications, professional licenses and issuers. More than one credential, certification or professional license may be required depending on the role. Basic Life Support - American Heart Association, Basic Life Support - American Red Cross

Work Experience: Academic Health Center, Hospital, Or Healthcare Industry Setting (5 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

More About This Job

Required Qualifications: Basic Life Support certification must be obtained within one month of hire date. Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirement).

Preferred Qualifications:

Education: Master's degree

Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Analytical Thinking, Communication, Interpersonal Communication, Progressive Leadership, Self-Organization (Business)

Grade G14 Salary Range

$75,200.00 - $128,800.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.

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