Clinic Administrative Coordinator

Michigan Humane; Detroit (MI); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary and benefits

Medical, Vision, and Dental Insurance

403(b) Retirement Savings Account

Paid Time Off & Holidays

Wellness program with professional counseling

Job summary

Michigan Humane is seeking a Clinic Administrative Coordinator to oversee the daily functions of its veterinary clinics in Detroit. The role demands a strong understanding of practice management systems and at least 5 years of relevant experience.

Join a dedicated team making a positive impact in animal welfare with competitive pay, benefits, and opportunities for professional growth.

Qualifications

• Minimum of 5 years’ experience in veterinary practice management or similar environment.
• Strong understanding of practice management systems and inventory controls.
• Proven ability to work with cross-functional teams.

Responsibilities

• Oversee daily administrative functions of veterinary clinics.
• Manage profiles and roles in the veterinary information management system.
• Establish and maintain inventory control procedures.

Skills

Veterinary practice management

Organizational skills

Analytical skills

Problem-solving

Training experience

Excellent communication

Leadership abilities

Education

High School Diploma

Tools

Practice management systems

Inventory control systems

Job description

Job Location: Chroma - Remote - Detroit, MI 48202
Position Type: Full Time
Job Category: Finance
Job Title: Clinic Administrative Coordinator

Location: Detroit
Hours: Full-Time

Who We Are:

Michigan Humane is a non‑profit animal welfare organization dedicated to improving and saving lives through compassionate care, community engagement, and advocacy for animals. For over 140 years, Michigan Humane has been providing compassionate care and advocacy for animals in need, including rescue, rehabilitation, and adoption services. With a team of dedicated professionals and volunteers, Michigan Humane works tirelessly to protect and advocate for the animals and families within our communities.

Why Work with Us:

• Competitive salary and benefits
• Medical, Vision, and Dental Insurance
• 403(b) Retirement Savings Account
• Opportunities for professional development, growth, and continuing education
• A positive and collaborative work environment
• Work‑life balance and flexible working hours (compressed work schedule option!)
• Paid Time Off & Holidays
• Human & Pet Bereavement
• Clinic discounts to up to 75% off services for your own pet(s)
• Relaxed dress code
• Wellness program with professional counseling services available to employees
• Animal food discount
• Free or discounted adoption fees to adopt a new friend
• Sabbatical Policy
• Uniform Allowance
• Paid Parental Leave
• Yearly performance reviews & employee engagement surveys
• Student Loan Relief Eligibility through Public Service Loan Forgiveness (PSLF) Program

The Clinic Administrative Coordinator oversees the daily administrative functions of Michigan Humane’s veterinary clinics.

Responsibilities:

• Establish standards for veterinary practice information management systems use. Develop and implement training for users. Keep materials up to date.
• Daily administration and support of the veterinary information management system including managing profiles and roles; customization of custom objects, fields, record types, page layouts; ensuring proper closing of invoices and validation of daily data integration.
• Establish best practices for use of veterinary information systems for in‑field operations and ensure accurate recording‑keeping for these activities.
• Establish and maintain inventory control procedures in the practice information management system to ensure appropriate stock levels, minimize waste, and prevent stockouts.
• Monitor and ensure proper registration of microchips.
• Prepare materials for charge capture reviews.
• Monitor practice compliance with established standards.
• Create and maintain all business requirements documentation, scope out changes to workflow, fields, and profiles and implement changes as directed.
• Host facilitated workshops and training sessions.
• Responsible for evaluating new version features, communicating value with business, implementing and pushing new versions live into production.

Qualifications:

• High School Diploma
• Minimum of 5 years’ experience in veterinary practice management, health care operations or a similar environment
• Strong understanding of practice management systems and inventory controls
• Proven ability to work with cross‑functional teams to achieve a common goal
• Strong organizational, analytical, and problem‑solving skills.
• Experience in training others
• Excellent communication and leadership abilities.

Join our team at Michigan Humane and make a positive impact, grow your skills and career, and be part of a compassionate and dedicated organization. Apply today!