Clinic Administrative Assistant

Fresenius Medical Care; San Diego (CA); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Fresenius Medical Care in San Diego, CA is seeking an entry-level office support specialist to perform a variety of clerical and secretarial duties in a clinical environment. Under supervision, you will contribute to patient scheduling, document handling, and routine administrative tasks.

The role emphasizes accurate data entry, strong communication, and teamwork within a healthcare setting, with a comprehensive benefits package and a competitive hourly wage.

Qualifications

• High School Diploma required.
• 6 months relevant experience preferred or 0–6 months with an Associate degree/secretarial schooling.
• Experience with MS Word, Excel, and PowerPoint is preferred.
• Good verbal communication skills and pleasant telephone manner.

Responsibilities

• Perform a variety of basic and routine clerical and secretarial duties under supervision.
• Prepare routine correspondence, form letters and reports.
• Answer telephone calls and route to appropriate person.
• Greet visitors and patients and direct them appropriately.
• Maintain filing systems and basic databases.
• Complete forms and reports for various offices and vendors.
• Record meeting minutes and distribute documents.
• Process purchase orders using appropriate software.
• Assist with accounts receivable/payable and related tasks.
• Distribute mail and maintain calendars and scheduling.
• Schedule appointments and meetings; coordinate travel arrangements.
• Maintain inventory of office forms and supplies.
• Assist with personnel administrative functions as needed.
• Act as backup for clerical staff.
• Assist in data collection for Patient Statistical Profile and CQI data.
• Assist with month-end reporting and auditing records for compliance.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Verbal communication

Telephone courtesy

Education

High School Diploma

Tools

None

Job description

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
• Preparing and typing routine correspondence, form letters and reports
• Answering telephone & routing calls to the appropriate person,
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Recording the minutes of meetings and providing the resulting documents as necessary.
• Making copies of correspondence and other printed matter as required by manager.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Distributing incoming mail.
• Maintaining calendar and daily schedules.
• Scheduling appointments & arranging meetings.
• Maintaining inventory of the necessary office forms and supplies.
• Assisting with various basic personnel administrative functions as needed.
• Acting as backup to other clerical personnel in office as needed.
• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assists with month-end reporting requirements
• Assists in auditing records for ongoing compliance with medical records standards.
• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.
• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

EDUCATION:

• High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.

Hourly Rate: $24.00 - $27.00

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.