Clinic Administrative Assistant

CH01 CHE Fresenius Medical Care (Schweiz) AG; Kenner (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Fresenius Medical Care is seeking a Secretary/Receptionist to provide general clerical support for the department and management. You will assist with scheduling, maintain calendars, greet visitors, and handle filing and correspondence.

The role requires 1–2 years of related experience, knowledge of office procedures, and proficiency in Microsoft Office. Strong interpersonal and telephone skills are essential for success.

Qualifications

• 1–2 years of related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Responsibilities

• Prepare business correspondence, memorandums, informational packages, training materials and reports.
• Assist with scheduling and maintain calendars.
• Greet visitors and direct them appropriately.
• Record minutes of meetings and distribute documents.
• Sort and distribute mail and maintain filing systems.

Skills

Interpersonal skills

Communication skills

Telephone etiquette

Scheduling

Organizational skills

Education

High School Diploma

Tools

Microsoft Office

Job description

PURPOSE AND SCOPE

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.
• Additional responsibilities may include focus on one or more departments or locations.
• See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS

1 – 2 years’ related experience.

Knowledge of office procedures required.

Proficient in Microsoft office applications.

Good interpersonal and communication skills required.

Pleasant telephone manner.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors Creating a future worth living. For patients. Worldwide. Every day.

Fresenius Medical Care is the world's leading provider of products and services for individuals with kidney disease of which approximately 4.5 million patients worldwide regularly undergo dialysis treatment.

United by a shared purpose of creating a future worth living for chronically and critically ill people, we care for around 292,000 dialysis patients around the globe.

In addition, we operate around 35 global production sites to provide products such as dialysis machines, dialyzers, and related disposables.

We aim to continuously improve our patients’ quality of life by offering them high-quality products as well as innovative technologies and treatment concepts.