Client Success Analyst

Sotheby's Institute of Art; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Sotheby’s Institute of Art seeks an Analyst in the Client Success team to provide day-to-day execution support to the Head of Client Success and Associates across new deal activity, closing, and funding. The role emphasizes diligence, documentation, and organized processes in a fast-paced lending environment.

The ideal candidate will be highly organized, detail-oriented, and proactive, able to coordinate with Credit, Legal, Operations, and external stakeholders throughout the loan lifecycle.

Qualifications

• Bachelor’s degree required or equivalent.
• Strong analytical and financial skills with experience in lending or financial services.

Responsibilities

• Support day-to-day execution and administrative tasks for the Head of Client Success and Associates across new deal activity, closing and funding, collateral diligence, and portfolio servicing.
• Coordinate documentation, maintain internal systems and checklists, and ensure timely completion of due diligence and closing requirements.
• Keep transactions organized by managing documentation, follow-ups, and file integrity.
• Assist with diligence and closing processes and collaborate with internal and external stakeholders.
• Support team with template improvements and process development.

Skills

Organizational skills

Attention to detail

Communication skills

Analytical mindset

Project coordination

Team collaboration

Time management

Education

Bachelor’s degree

Tools

Excel

PowerPoint

CRM (Salesforce)

Job description

About Sotheby's

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

About Sotheby's

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE

As an Analyst within the Client Success team, you will provide day-to-day execution and administrative support to the Head of Client Success and Associates across new deal activity, closing and funding, collateral diligence, and portfolio servicing.

This is a highly execution-focused role within a fast-paced lending environment, with an emphasis on keeping transactions and servicing activities organized and moving forward. The Analyst will coordinate documentation and follow-ups, maintain internal systems and checklists, support diligence and closing processes, and help ensure outstanding requirements are identified and completed on a timely basis.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities and deadlines. The Analyst will work closely with Associates, senior members of the Client Success team, Credit, Legal, Operations, and other internal and external stakeholders throughout the loan lifecycle.

Responsibilities

Transaction Execution & Diligence

• Support the setup, execution, closing, and funding of new loans, amendments, and renewals.
• Prepare and maintain transaction materials, collateral schedules, trackers, and checklists.
• Support borrower and collateral diligence, including review of ownership, provenance, and other diligence materials.
• Coordinate compliance approvals and follow up on outstanding closing and post-closing requirements.
• Maintain complete, accurate, and organized transaction files.

Collateral & Portfolio Management

• Maintain accurate records of collateral location, possession, customs status, and condition.
• Coordinate collateral inspections, shipments, viewings, and other logistics.
• Support ongoing portfolio servicing, including invoices, revaluations, insurance, inspections, and related documentation.
• Assist with vehicle inventory, title paperwork, consignment tracking, and other collateral reporting.
• Ensure servicing requirements and documentation are completed and up to date.

Team Support

• Proactively track outstanding items and coordinate with internal and external stakeholders to keep transactions and servicing activities on schedule.
• Identify missing documentation, inconsistencies, and potential delays and elevate as appropriate.
• Provide analytical, administrative, and execution support to Associates and the Head of Client Success.
• Assist with Credit Committee, client, and portfolio review preparation.

Process & Development

• Contribute to improving team templates, checklists, trackers, and processes.
• Over time, assume greater responsibility for provenance research, collateral diligence, and collateral logistics.

Ideal Experience & Competencies

• Bachelor’s degree.
• 1–3 years of professional experience, preferably in financial services, lending, credit, underwriting, investment banking, private banking, wealth management, or a similarly analytical, execution-focused environment.
• Experience in the art market, automotive industry, auction house, gallery, museum, art advisory, or related business is a plus.
• Highly organized, detail-oriented, and reliable, with strong follow-through and the ability to manage multiple priorities and deadlines.
• Strong analytical and financial skills, with comfort working with financial information, transaction data, and basic credit metrics.
• Proactive and resourceful, with sound judgment around resolving issues independently and escalating when appropriate.
• Strong written and verbal communication skills.
• Collaborative and adaptable, with the ability to support multiple team members in a small, fast-paced, entrepreneurial environment.
• Proficiency in Microsoft Excel and PowerPoint; Salesforce or other CRM experience is a plus.
• Fluency in a second language is advantageous.

The proposed base salary for this position ranges from $60,000-$80,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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