Client Services Specialist

Nwglassfab; Fridley (MN); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

ESOP

Comprehensive health insurance

401(k) with company match

Profit-sharing opportunities

Bonus opportunities

Job summary

Northwestern Glass Fab is hiring a Client Services Specialist to quote, process orders, and resolve issues while delivering exceptional service. You will work with cross-functional teams to maintain accuracy and align daily operations with Brin’s values.

The role emphasizes timely client responses, accurate pricing, order accuracy, and CRM maintenance to support profitability and customer satisfaction.

Qualifications

• 3+ years of customer service and order entry experience; college degree preferred.
• Strong verbal and written communication skills.
• Proficient in Microsoft Word, Excel, and Outlook.
• Strong math and geometry skills.
• Excellent attention to detail and organizational skills.
• Collaborative team player with active listening skills.
• Experience in customer-focused solutions and service delivery.

Responsibilities

• Respond to client inquiries via phone, email, and in person in a timely manner.
• Provide accurate quotes and enter orders using ERP system.
• Process returns (RGA) and ensure timely response to clients.
• Follow up with clients that have experienced errors or damage to ensure quality.
• Communication, professionalism, and client engagement are weighted in this role.
• Enter and manage quotes, orders, and acknowledgements in ERP systems.
• Verify costs, sale price, production, delivery dates, and product details.
• Generate work orders and quotes to support profitability and client satisfaction.
• Process invoices and prepare credits.
• Maintain CRM records in alignment with company standards.

Skills

Communication

Attention to detail

Team player

Customer-focused solutions

Active listening

Order entry experience

Education

High school diploma; college degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

At Northwestern Glass Fab, we believe great service starts with great people. We’re looking for team members who value communication, collaboration, accountability, and delivering an exceptional client experience. As part of the Brin family of companies, you’ll join a team committed to quality, continuous improvement, and doing things the right way.

Client Services Specialist serves as a key point of contact for clients, ensuring exceptional service through accurate quoting, order processing, and issue resolution. This role works within the client services team, supports cross-functional collaboration, and drives operational accuracy to enhance client satisfaction and business performance. The Client Services Specialist is a contributor role responsible for team collaboration, maintaining service standards, and aligning daily operations with Brin’s values and strategic goals.

Key Responsibilities

• Respond to client inquiries via phone, email, and in personin a timely manner.
• Provideaccuratequotes and enter orders usingERPsystem.
• Ensuretimelyand effective resolution of client needs, including complex service requests and complaints.Process product returns (RGA) and ensuretimelyresponse to clients.
• Follow up with clients that have experienced errors or damageto ensure that the expectations and qualityhave been met or exceeded.
• Communication, professionalism, and client engagement arelargely weightedwhen holding a Client Services Specialist position.
• Performadditionalduties as assigned.

Order & Quote Management

• Enter and manage quotes, orders, and acknowledgements in ERP systemsupportinginventoryand replenishment throughaccuratework order entry.
• Verify accuracy of costs, sale price, production, deliverydatesand product details are entered correctly on order transactions.
• Generate work orders and quotes to support profitability and client satisfaction.
• Process invoices and prepare credits.
• Support cost reductions through order entry accuracy supporting profit margins.
• Maintain CRM records in alignment with companystandards and goals.

Scheduling & Coordination

• Collaborate with scheduling to ensure client satisfaction with returned items and new lead times for reissuedproducts.
• Communicatingclients’needs clearly to internal teams.Ensure specialty items are reviewed and lead time & pricing discussed with client before placing order.
• Participate in Client Services team meetings and one-on-one sessions, completing assigned action items.

ContributorAccountabilities

Contributor rolesimpactthe company’s success by executing the day-to-day work needed to ensure we deliver quality products and services andmaintainclient satisfaction.

• Completes role-specific tasks on time, with quality.
• Follows company policy and process and holds peers accountable.
• Collaboratewith team members to ensure work is completed and delivered to meet client satisfaction.
• Shares growth ideas,efficienciesand new systems for improvement.
• Communicates progress,needsand updates to lead or manager.

Safety Responsibilities

• Champion a culture of safety across all operations.
• Ensure compliance with all safety regulations, policies, and procedures.
• Lead by example in promoting safe work practices and hazard awareness.
• Support safety training, audits, and continuous improvement efforts while working with safety manager.
• Empower employees to speak up about safety concerns and take corrective action.
• Collaborate with safety teams tomonitorand improve safety performance.
• Integrate safety into planning and project execution.
• Monitor performance against goals and budgets.

Qualifications

• High school diploma with 3+ years of customer service and order entry experience (college degree preferred).
• Strong verbal and written communication skills.
• Proficientin Microsoft Word, Excel, and Outlook.
• Strong math and geometry skills.
• Excellent attention to detail and organizational skills.
• Collaborative team player with active listening skills.
• Experience in customer-focused solutions and service delivery.

Additional Information

The pay range for this position is $22–$27 per hour, depending on experience and qualifications.

Northwestern Glass Fab offers a highly competitive compensation and benefits package for full-time, non-union employees, including:

• Employee Stock Ownership Plan (ESOP)
• Comprehensive health insurance
• 401(k) with company match
• Profit-sharing opportunities
• Additional bonus opportunities