Client Services Manager - Insurance

HomeServices of America; Tucson, Northern (AZ, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Life Insurance

Paid Vacation

401(k) with employer match

Flexible Spending Account

Employee Assistance Program (EAP)

Job summary

Ultipro in Tucson, AZ is seeking a Client Services Manager to oversee the daily operations of the client services team, ensuring compliance with agency practices and company policies while supporting staff through training, mentoring, and coaching.

Key responsibilities include directing daily activities, monitoring performance, and coordinating with management to meet goals; confidentiality, quality service, and timely responses are emphasized along with a comprehensive benefits package.

Responsibilities

• Plan, organize and direct daily activities of client services staff to ensure efficient operation.
• Train staff, answer questions and solve problems; distribute work and schedule staff.
• Ensure confidentiality and compliance with agency practices and policies.
• Monitor calls and coaching to ensure quality service.
• Prepare staff for performance reviews and participate in candidate selection.
• Report potential errors or complaints to senior management.

Job description

The Client Services Manageroversees the daily operations of the client services team to ensure compliance with agency practices, company policies and state regulations. Responsible for supporting team members by training, mentoring and coaching.

Job Duties and Responsibilities (Essential Job Functions)

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

• Plan, organize and direct daily activities of client services staff to ensure the efficient operation of their daily responsibilities. Train staff, answer staff questions and solve problems. Distribute work and schedule staff to ensure optimal coverage and response time. Handle clients seeking to speak with management or otherwise as necessary. Ensure that staff understands and appreciates the importance of confidentiality. (60-65%)
• Inspect work processed to confirm that it conforms to agency practices and file structures. Perform telephone call monitoring, coaching and call reviewing to confirm it conforms to agency practices. (15-20%)
• Establish or adjust work procedures to meet production schedules. Recommend measures to improve production methods and quality of service. (5-10%)
• Manage performance of direct reports to include coaching and annual reviews. Participate in interviewing and selection of candidates. Interpret company policies to workers and enforce all company regulations. (5-10%)
• Report immediately any circumstances that may lead to a potential or actual errors and omissions claim and/or any Department of Insurance or similar complaints to senior management. (0 ‑ 5%)
• Understand agency goals set by senior management and assist in meeting those goals. (0-5%)
• Perform other duties as requested or as needed to fulfill the purpose of the job. (0-5%)

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.