Client Services Associate (10:00 AM - 6:30 PM)

Foundation Medicine; Boston (MA); On-site; USD 43,000 - 54,000; Full time

Job summary

Foundation Medicine in Boston is seeking a Client Services Representative to respond to inquiries and resolve issues, acting as a liaison between FMI and its partners and patients. You will support the fast-paced Client Services team with professional communication by phone and email.

Primary responsibilities include educating customers on FMI products, managing high-volume interactions, ensuring secure transmission of patient reports, and maintaining accurate records while meeting deadlines in

Qualifications

• High School Diploma or GED is required.
• 2+ years in a customer service role.

Responsibilities

• Educate and support customers about FMI products and services.
• Serve as liaison between clients and internal teams via phone and email.
• Handle high volumes of client interactions and build rapport with physicians and staff.
• Resolve issues using problem-solving skills and document communications.
• Ensure secure transmission of patient reports and test updates.
• Maintain patient data records and assist with test requests and sample procurement.
• Meet deadlines and work well under pressure.
• Adhere to attendance policies.

Skills

Customer service

Data entry

Typing

Phone support

Education

High School Diploma or GED

Tools

Microsoft Office

Data entry systems

Job description

About The Job

The Client Services Representative is responsible for responding to and resolving a wide range of client inquiries and requests as well as acting as a liaison between departments within FMI, and between FMI and its partners, customers and the patient. The incumbent operates in a supportive function within the fast-paced Client Services department

About The Job

The Client Services Representative is responsible for responding to and resolving a wide range of client inquiries and requests as well as acting as a liaison between departments within FMI, and between FMI and its partners, customers and the patient. The incumbent operates in a supportive function within the fast-paced Client Services department

Key Responsibilities

• Provide education, guidance, and support to customers and patients regarding Foundation Medicine’s products and services.
• Provide a supportive link between external customers and internal operations, while demonstrating a positive and professional image through communication via phone and e‑mail.
• Successfully manage high volumes of client‑facing interactions and establish strong rapport with physicians, medical/lab staff, and patients via phone and e‑mail communication.
• Use problem solving skills to create and offer solutions to customer issues of varied complexity.
• Ensure the successful and secure transmission of Foundation Medicine patient reports and other testing status updates.
• Document all communication and maintain appropriate records.
• Assist in sample procurement and supply ordering.
• Assist in entering new test requests into the system.
• Review and update test requests with ambiguous patient information.
• Maintain and update database of patient information.
• Notify appropriate internal management of client issues and complaints.
• Meet deadlines and work gracefully under pressure.
• Other duties as assigned.
• Comply with FMI's attendance policies

Qualifications

Basic Qualifications

• High School Diploma or General Education Degree (GED)
• 2+ years of experience in a role where service skill sets are required

Preferred Qualifications

• General knowledge of Microsoft Office; computer proficiency, strong data entry and typing skills
• Demonstrated experience with:
  • Understanding and communicating scientific or technical information
  • Working well under pressure while maintaining a professional demeanor
  • Working with phone-based support or in a call center environment
  • Prioritizing and following up on assigned tasks while working in a fast‑paced environment
  • Communicating effectively and following written and verbal instructions
  • Working in an open office environment
• Demonstrated:
  • Willingness to learn and understand complexity of industry and business
  • Ability to adapt to changing procedures, policies and work environment
  • Attention to detail and organizational skills
  • Excellent verbal and written communication skills
• Understanding of HIPAA and the importance of patient data privacy
• Commitment to reflect FMI’s values: Integrity, Courage, and Passion

The expected salary range for this position based on the primary location of Boston, MA is $42,800 - $53,500 per year. The salary range is commensurate with Foundation Medicine’s compensation practice and considers factors including, but not limited to, education, training, experience, external market conditions, criticality of role, and internal equity. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for Foundation Medicine's benefits.