Client Service Professional - Retail Focus

RR Donnelley & Sons; St. Charles (IL); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Job summary

RR Donnelley & Sons is seeking a detail-oriented post-sales customer support professional to manage inbound order fulfillment for print and related services. You will coordinate with sales and production teams, respond to client inquiries, and translate requirements into actionable manufacturing instructions for kitting and distribution.

The role requires strong MS Office skills, excellent communication, and the ability to work across departments while meeting deadlines.

Qualifications

• High school diploma or equivalent with relevant admin/operational experience in manufacturing or office settings.
• Proficient with MS Office; ability to learn internal systems and processes.
• Strong written and verbal communication; ability to coordinate across departments.
• Ability to work weekends and holidays and manage deadlines.

Responsibilities

• Serve as lead service professional in client meetings or business reviews as needed.
• Respond to client inquiries, handle escalations, and provide accurate updates on orders.
• Translate client requirements into detailed manufacturing and shipping instructions.
• Create process documentation, workflows, and job aids for internal and external use.
• Assist with pricing, quotes, and delivery commitments across systems.

Skills

MS Office

Communication skills

Organizational skills

Attention to detail

Education

HS diploma or equivalent

Tools

Excel

MAC Word Processing

Job description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry's most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

Provide post sales customer contact for inbound order fulfillment of print and print related services and/or kitting. Execute print/kitting/distribution orders from customers received through the online systems or through direct contact with the customer.

Responsibilities

• May serve as lead service professional on behalf of customer and internal RRD stakeholders, participating or leading client meetings or client business reviews.
• Provide all necessary support to sales/customer responding to client inquiries and requests received through various communication modes; Handle customer concerns/issues as needed in a timely manner (i.e. dispute management, invoice reconciliation, etc); Provide proof of delivery, and order status upon request.
• Engage internal and external customers to gather job requirements and translate customer requirements into detailed manufacturing/kitting instructions and shipping/postal instructions for disposition of customers standard and complex products.
• Lead efforts to provide process documentation, workflows and job aids for internal and external purposes.
• May make suggestions regarding workflow/process improvements to proposed jobs to maximize the benefits to both the customer and the company.
• Provide quality review of your own work and for other client care staff to ensure all information is accounted for and accurate before commencement of production.
• Process orders and change notices (also includes obtaining delivery commitments and special freight quotes) in related systems as required, ensuring job instructions are verified (including pricing and quotes) in the various manufacturing systems.
• Perform pricing/generate quotes.
• Verify composition or perform copy prep as needed for order processing purposes.
• Manage, client inventory item maintenance in applicable systems, producing and analyzing reports.
• Coordinate all corrections and/or changes that occur during work-in process through written and/or verbal instructions.
• May train and mentor other client care staff members.
• Lead Corrective Action process on behalf of sales/customer including investigative root cause and actionable improvements.
• May make recommendations to management regarding appropriate response to issues in the best interest of the customer and company.
• Data entry responsibilities, setting up new items and managing current inventories.
• Act as a communication link between external customer and all internal departments.
• Performs other related duties and participates in special projects as assigned.

Qualifications

• HS diploma or equivalent with 3+ years of relevant administrative/operational support in manufacturing operations or office environment directly related to the duties of the job.
• May possess additional education certification in this level.
• Requires excellent knowledge of functional area(s) related to the job or good knowledge related to a professional field of work.
• Able to consistently apply applicable policies, procedures, regulations, and program objectives when carrying out the duties of the job.
• May provide oversight of work conducted by junior level staff and/or review/audit work for accuracy.
• Must have advanced knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete job duties successfully. Must have excellent oral and written communication skills to communicate effectively across departments when completing assignments.
• Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs.
• Must be able to work weekends and holidays.

Additional Information

All your information will be kept confidential according to EEO guidelines.

The national pay range for this role is $39,100 to $54,700 / year. The pay range may be slightly lower or higher based onthe geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to:education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on therole, the total compensation package may also include participation in a bonus, commission or incentive program. RRDoffers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, lifeinsurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoptionassistance, and employer/partner discounts.

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.