Client Service Manager, Retirement Services (Remote, USA)

American Trust; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

A leading financial services company is seeking a skilled Client Service Manager for its Retirement Services division. This role is primarily responsible for managing a portfolio of defined contribution relationships, ensuring compliance, and enhancing client satisfaction. The ideal candidate will possess strong analytical skills, knowledge of ERISA regulations, and exceptional communication abilities, contributing to the overall success of the client's retirement plans.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Professional certification preferred: ASPPA (QKA, QPA), CEBS, NIPA (APA).
• Strong knowledge of ERISA Regulations and Internal Revenue Code, preferred.

Responsibilities

• Manage client relationships, ensuring high satisfaction and issue resolution.
• Oversee compliance and operational issues related to retirement plans.
• Conduct training for Advisors and Plan Sponsors on related procedures.

Skills

Communication

Analytical Skills

Client Relationship Management

Problem Solving

Time Management

Education

Bachelor’s degree or equivalent

Tools

Microsoft Excel

Microsoft Outlook

SunGard Relius Administration

Job description

Client Service Manager, Retirement Services (Remote, USA)

Job Summary

The Client Service Manager is responsible for delivering consistent, high quality account management and administration for a portfolio of defined contribution relationships, with the objective of driving long-term satisfaction, client retention, improving efficiencies, resolving client issues, and helping our clients manage their retirement plans for better outcomes.

Duties & Responsibilities

• Build strong relationships with clients and advisors through proactive communication.
• Maintain and enhance relationships with clients, financial advisors, and industry partners by providing engaging on-going service; serve as the primary point of contact for all assigned clients, financial advisors, and partners, on the day-to-day account management with operational oversight of all account related activities.
• The Client Service Manager may work with the Relationship Managers to deliver client satisfaction by providing retirement plan and operational expertise, proactively identifying, owning and resolving client issues and engaging clients with value added consulting.
• Support clients in managing their fiduciary responsibilities by addressing and resolving plan compliance, regulatory and operational issues in conjunction with the third- party administrator (“TPA”) and financial advisor, if applicable.
• Ensure that our commitments to our clients are met by proactively reviewing the status of assigned plans’ periodic activity (compliance testing, 5500, quarterly statements, RMDs, etc.).
• Coordinate effectively and efficiently with internal operations partners, financial advisors, and other client related service providers.
• Adhere to team individual service and retention goals.
• Responsible for the overall client relationship experience, including building and maintaining a strong relationship with plan sponsors, advisors, and TPAs.
• Analyze, troubleshoot, and problem solve plan administration and recordkeeping issues
• Provide training to Advisors, and Plan Sponsors, to communicate procedures relating to payroll submission, fund changes, loan and distribution processing, compliance testing, etc.
• Advise Plan Sponsors on mandatory and discretionary plan document amendments.
• Understand non-discrimination testing under sections 401(k), 401(m) and 401(a)(4) of Internal Revenue Code
• Provide assistance and website training to Advisors, Plan Sponsors, and TPAs
• Solves diverse and complex problems using solid analytical skills where limited precedents or guidelines exist.
• Able to understand process flow and their interdependencies

Skills & Requirements

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• Professional certification preferred ASPPA (QKA, QPA), CEBS or NIPA (APA) (APR) preferred.
• Knowledge of ERISA Regulations and the applicable Internal Revenue Code is required.
• SunGard Relius Administration experience preferred.
• Compliance testing and contribution calculation experience preferred.
• Advanced knowledge of Microsoft Excel and Outlook is required.
• Must have strong written and verbal communication skills.
• Capable to relate the customer needs to other team members and leadership.
• Must have the ability to process detailed work within assigned timeframes and without errors.
• Familiarity with various plan designs (traditional 401(k), safe harbor, automatic contribution arrangements, new comparability, etc.).
• Demonstrated experience handling relationships with participants, advisors, Plan Sponsors, or TPAs.

Salary:$55,000 – $75,000 base salary, based on experience, plus eligibility to participate in the company’s bonus program.

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