Client Service Manager

Clearstead Advisors LLC; Seattle (WA); On-site; USD 65,000 - 105,000; Full time

Job summary

Clearstead Advisors LLC in Seattle is seeking a Client Service Manager to be the primary contact for client service requests and technical support, delivering timely and accurate resolutions. You will partner with Associate Advisors and the leadership team to support client operations, coordinate projects, and ensure a high-quality client experience.

You will work with custodians, banks, accountants and other partners, maintain client data in CRM systems, organize meetings, and help manage

Qualifications

• A minimum of 3+ years client service experience required.
• Investment management experience is preferred.
• Excellent skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exhibits unfailing personal integrity
• Takes ownership for delivering an outstanding client experience
• Excellent communication skills, including proper grammar and punctuation
• Strong organization skills and ability to follow established processes consistently
• Effectively manages priorities in a fast-paced environment
• Works collaboratively to achieve client and organizational objectives
• Resolves complex problems in a thorough, creative, timely manner

Responsibilities

• Act as the client’s primary point of contact for all operational and administrative tasks, and serve as liaison between clients, custodians and other partners
• Provide operational and administrative support to Associate Advisors and Lead Advisors
• Organize, track and lead team projects, seeing them through to successful completion
• Provide support across a diverse suite of services and coordinate with third parties including but not limited to brokerage firms, banks, accountants, insurance agents, attorneys, trustees, and real estate agents
• Schedule and coordinate client meetings, and prepare meeting materials in advance
• Maintain client information in CRM and other reporting systems
• Coordinate quarterly tax payments and gathering tax document as part of Clarius’ role tax return preparation
• Work with all members of the team and the Chief Compliance Officer to adhere to federal, state and company compliance rules and guidelines

Skills

Client service

Microsoft Office

Communication

Organization

Problem solving

Ownership

Collaboration

Tools

CRM software

Job description

The Client Service Manager serves as the primary and first contact for all service requests and technical support, resolving a variety of client operational, banking, bill pay, reporting and risk-management inquiries. This is a key role on our relationship team, as the Client Service Manager is accountable for facilitating and positively influencing the client experience by effectively communicating and delivering accurate and timely resolution. The Client Service Manager partners with the Client Associate team to effectively execute special client projects as requested by the client and/or directed by the Advisor or Director.

POSITION RESPONSIBILITIES

• Act as the client’s primary point of contact for all operational and administrative tasks, and serve as liaison between clients, custodians and other partners
• Provide operational and administrative support to Associate Advisors and Lead Advisors
• Organize, track and lead team projects, seeing them through to successful completion
• Provide support across a diverse suite of services and coordinate with third parties including but not limited to brokerage firms, banks, accountants, insurance agents, attorneys, trustees, and real estate agents
• Schedule and coordinate client meetings, and prepare meeting materials in advance
• Maintain client information in CRM and other reporting systems
• Coordinate quarterly tax payments and gathering tax document as part of Clarius’ role tax return preparation
• Work with all members of the team and the Chief Compliance Officer to adhere to federal, state and company compliance rules and guidelines.

Requirements

• A minimum of 3+ years client service experience required.
• Specific investment management experience preferred.
• Excellent skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exhibits unfailing personal integrity
• Takes ownership for delivering an outstanding client experience
• Excellent communication skills, including proper grammar and punctuation
• Strong organization skills and ability to follow established processes consistently
• Effectively manages priorities in a fast-paced environment
• Works collaboratively to achieve client and organizational objectives
• Resolves complex problems in a thorough, creative, timely manner

ABOUT CLEARSTEAD

Clearstead is a financial advisory firm serving wealthy families and leading institutions. Our mission is to enable wealthy families and leading institutions to meet their financial objectives and achieve their aspirations, building stronger futures for their families, their communities, and themselves.

We fulfill our mission by creating a unified investment framework for our clients and integrating financial planning, tax planning and compliance, trust administration services with investment management to address complex financial situations.