Client Service Manager

apply; Louisville (KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

ADP is seeking a Client Service Manager II in Louisville, KY for a hybrid role (3 days in office, 2 days remote). You will be the primary client contact for retirement plan services and drive service delivery and client satisfaction.

The position requires building strong client relationships, understanding plan administration, and collaborating with internal teams to ensure successful plan outcomes.

Qualifications

• 3+ years of directly related experience.
• Bachelor's degree or equivalent in education and experience.
• Experience in a client service environment is preferred.

Responsibilities

• Develop and maintain effective relationships with ADP clients and act as the primary contact for retirement plan services.
• Ensure delivery of optimal service, client satisfaction and client retention.
• Coordinate plan design discussions and education programs with plan sponsors and participants.

Skills

Client relationship management

Communication skills

Time management

Problem solving

MS Office proficiency

Payroll/401(k) knowledge

Education

Bachelor's degree or equivalent

Tools

Omni Plus

Power Image

Clarify

Payroll systems

Job description

ADP is hiring a Client Service Manager II.

This position is hybrid, working in the office 3 days per week, and from home 2 days per week.

In this position you will be responsible for developing and maintaining effective relationships with ADP clients and is the direct client contact for retirement plan services.

The Client Service Manager is responsible for:

• Communicating with clients regarding service delivery, providing assistance on day-to-day retirement plan administration, troubleshooting plan issues, and discussing the impact of select legislative requirements.
• Ensuring the delivery of optimal service, client satisfaction and client retention.
• Acting as the primary contact for retirement plans regarding day to day record keeping matters and provides prompt customer service.
• Proactively communicating regularly with the client to evaluate and ensure delivery of optimal service, client satisfaction and client retention.
• Maintaining accurate records of all calls, emails, correspondence and client visits in the ADP client relationship management system.
• Continually developing and maintaining product, industry and systems knowledge and skills.

RESPONSIBILITIES

• Proactively discuss and/or support products and services, and plan design with plan sponsors. Assist clients with requests for plan changes and ensure the necessary project plans are followed through to completion.
• Alerts management and other appropriate parties (ie. legal, financial advisor, alliance manger, other ADP business units, etc.) of critical client issues where appropriate.
• Maintain a basic understanding of the types of investments in each retirement plan and be a LIASON for client questions.
• Assess, recommend and/or create custom client and participant Education Program(S) and schedule participant education workshops with the plan sponsor.
• Request employee education workshops and literature.
• Conduct and/or support in-person Annual Plan Reviews for all plans with assets greater than $10m.
• Conduct and/or support Annual Plan Reviews via conference call for plans under $10M or in person as necessary.
• Assist Sales in pre-sales meetings by attending in-person or via conference call as necessary.
• Communicate and/or support compliance testing results and recommend options to improve results (if necessary).
• Monitor plan documents for adherence to applicable rules and regulations.
• Assist and/or support clients in complying with year end requirements such as minimum distribution requirements, forfeiture reallocation, 5500 preparation and Audit Package preparation and reconciliation.
• Monitor profitability of clients and recommend appropriate revenue generating products and services.
• Proactively seek out and/or support additional revenue opportunities such as M-A activity or payroll additions.
• Provides mentoring - constructive feedback to new associates on a consistent basis.
• Effectively handles escalated calls.
• Assists in phone monitoring duties.
• Proactively assists with critical clients.
• Coordinates and peer reviews plan changes and acquisitions.
• Keeps management abreast of any trends visible through all client interactions, operational data and clarify cases.
• Takes part in disaster recovery testing and provides feedback on system enhancements
• Performs other related duties as assigned.

QUALIFICATIONS REQUIRED

• 3 or more years of Directly Related Experience
• Bachelor's Degree or its equivalent in education and experience

PREFERRED QUALIFICATIONS

Preference will be given to candidates who have the following:

• ASPPA QKA PREFERRED
• Experience in a client service environment required.
• ADP payroll and 401(k) experience is preferred.
• Demonstrates strong oral/written communication skills.
• Demonstrates strong listening skills.
• Utilizes tools to support daily functions such as Microsoft Office Products (Word, Excel, Outlook, etc)
• Demonstrates ability to learn other proprietary system tools (Omni Plus, Power Image, and Clarify).
• Proficiency in using payroll and recordkeeping systems
• Ability to learn quickly, function in a fast paced environment, and work on multiple projects simultaneously.
• Proven relationship-building skills.
• Strong time-managment, organization and problem solving skills.
• Demonstrates strong presentation skills.
• Ability to coordinate and take the lead on conference calls.
• Ability to gauge client satisfaction through scheduled surrey's, client visits and day-to-day interaction.

#LI-Hybrid