Client Service Coordinator- Regency 0299

Banfield Pet Hospital; Jacksonville (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Banfield Pet Hospitals is seeking a Client Service Coordinator to drive client and pet flow, support the veterinary team, and ensure clear communication with clients and staff.

You will welcome clients, educate them about pet health, and promote wellness plans while maintaining accurate records and facilitating appointments. Weekend/evening hours may be required.

Qualifications

• Multi-tasking: manage several tasks without losing accuracy.
• Fluent written and spoken English with proper grammar.
• Organizational skills: bring order to complex workflows.
• Problem solving: translate issues into practical solutions.
• Client service: deliver attentive, courteous care.
• Intellectual ability: follow instructions precisely.
• Mathematical ability: handle basic math and percentages.
• Computer proficiency: use standard office software confidently.

Responsibilities

• Live and exemplify the Five Principles of Mars, Inc. within team.
• Recruit new clients by promoting hospital services and routing flow.
• Maximize pet visits through productive hospital operations.
• Provide professional, efficient service; educate clients about pet health.
• Educate clients about Optimum Wellness Plans and preventative care.
• Assist incoming clients with documentation and pet history entry.
• Assist outgoing clients with instructions, invoices, prescriptions, and scheduling.
• Manage finances with accurate balances and opening/closing procedures.
• Conduct administrative functions as necessary.
• Other duties as assigned.

Skills

Leadership

Customer Focus

Peer Relationships

Integrity & Trust

Action Oriented

Listening

Functional

Preventative care and OWPs

Communication Skills

Client Service Skills

Priority Setting

Time Management

Tools

Microsoft Word

Excel

Access

Outlook

Job description

CLIENT SERVICE COORDINATOR

This posting will remain open for a minimum of two weeks from the posting date.

A career at Banfield means you’ll find yourself working in the pet healthcare field alongside industry experts with a chance to make a difference in the lives of pets and the clients we serve through client education and effective communication. Work in a fun team environment that offers a clear career path you can pursue if continued growth and learning is your goal.

JOB SUMMARY

The Client Service Coordinator (“CSC”) drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team (in terms of numbers of clients and pets), ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families.

ESSENTIAL RESPONSIBILITIES AND TASKS

• Live and exemplify the Five Principles of Mars, Inc. within self and team.

• Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team.

• Maximize the number of pets seen by the hospital team through a productive and efficiently run hospital to support the needs of our wellness plan clients.

• Provide professional, efficient and exceptional service at all times. This includes encouraging hospital visits, welcoming clients and pets, ensuring that they are comfortable in the hospital, and educating them about their pet’s health.

• Educate clients about Optimum Wellness Plans, preventative care, pet health needs and hospital services

• Assist incoming clients by completing the required documentation, entering all pet information and history in the computer, utilizing proper collars and tags for identification, and ensuring prompt service.

• Assist outgoing clients by providing all necessary instructions, information and invoices, dispensing prescription items per the veterinarian’s instructions, selling retail products and scheduling future appointments.

• Manage the finances by maintaining accurate balances and utilizing proper opening and closing procedures.

• Conduct administrative functions as necessary.

• Other job duties as assigned.

THE FIVE PRINCIPLES

Every associate including the CSC has an important contribution to make to the veterinary team. We’re looking for CSCs who are dedicated to their work, have a positive attitude and use our Five Principles https://jobs.banfield.com/culture-of-banfield :

• Quality — The consumer is our boss, quality is our work, and value for money is our goal.

• Responsibility — As individuals, we demand total responsibility from ourselves; as associates, we support the responsibility of others.

• Mutuality — A mutual benefit is a shared benefit; a shared benefit will endure.

• Efficiency — We use resources to the full, waste nothing and do only what we can do best.

• Freedom — We need freedom to shape our future; we need profit to remain free.

HIRING QUALIFICATIONS

Competencies

• Leadership:

• Customer Focus

• Peer Relationships

• Integrity & Trust

• Action Oriented

• Listening

• Functional

• Preventative care and OWPs

• Communication Skills

• Client Service Skills

• Priority Setting

• Time Management

Capabilities and Experience (can do)

• Ability to multi-task- Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions without loss of accuracy or appearance of frustration.

• Communication skills – Reads, writes and speaks fluent English, using appropriate grammar, style and vocabulary. Correctly spells commonly used English words and job specific terms. Demonstrates exceptionally strong written and verbal communication skills.

• Organizational ability — Demonstrates a systematic approach in carrying out assignments. Is very orderly and excels at cutting through confusion and turning chaos into order.

• Problem solving skills – Demonstrates a strong ability to identify, analyze and solve problems. Translates problems into practical solutions.

• Client service skills – Consistently ensures the team provides the client with attentive, courteous and informative service. Gains and shows personal satisfaction from delivering great service.

• Intellectual ability – Accurately and consistently follows instructions delivered in an oral, written or diagram format. Can provide directions.

• Mathematical ability – Ability to add, subtract, multiply and divide, and to compute rate, ratio and percent; ability to convert units of measurement.

• Computer skills – Comfortably and confidently uses a computer and specialized software. Microsoft Word, Excel, Access, Outlook, etc.

Attitudes (will do)

• Initiative — shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be done.

• Integrity — Firmly adheres to the values and ethics of Banfield Pet Hospitals. Exhibits honesty, discretion, and sound judgment.

• Cooperativeness — Willing to work with others, collaborating and compromising where necessary; promptly share relevant information with others.

• Flexibility — Is open to changing situations and opportunities and is willing to perform all tasks assigned.

• Independence — Able and willing to perform tasks and duties without supervision.

• Tolerance for Stress / Resiliency — Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations.

Special Working Conditions

• Ability to work at a computer for long periods of time.

• Ability to be confident around pets (i.e., dogs, cats, birds, reptiles, etc.)

• Client needs and work volume may often require more than 40 hours per week to complete essential duties of this job. This position requires special hours including working weekends and evenings.

• Must have mental processes for reasoning, remembering, mathematics and language ability (reading, writing, and speaking the English language) to perform the duties proficiently.

• The noise level in the work environment is moderately high.

• Requires sufficient ambulatory skills in order to perform duties while at hospital.

• Ability to stand, walk, stoop, kneel, crouch, and climb as well as manipulate (lift, carry, move) up to 50 pounds.

• Requires good hand-eye coordination, arm