Client Service Associate

Mom Corps; Chicago (IL); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Mom Corps in Chicago, IL is seeking a Client Service Associate for a direct-hire, hybrid role. You will coordinate meetings across advisors, handle custodian paperwork, and support client billing and administrative tasks to ensure smooth service delivery.

You will use CRM and reporting tools to manage workflows, troubleshoot issues, and collaborate with colleagues to enhance client experiences. A background in financial services or RIAs is preferred, with 3–5 years of post-undergraduate

Qualifications

• Experience with custodian paperwork, ideally Charles Schwab.
• Experience with CRM and reporting systems.

Responsibilities

• Schedule client meetings across multiple advisors.
• Prepare and process custodian paperwork.
• Act as custodian liaison troubleshooting issues and discrepancies while seeking platform enhancements.
• Provide billing and client administrative support.
• Execute client workflows using designated CRM and reporting platforms.
• Serve as Office Administrator back-up support when necessary.

Skills

Organizational skills

Attention to detail

Communication skills

Problem solving

Team collaboration

Experience: 3-5 years

Education

Experience with undergrad 3-5 years

Tools

Advisor Engine

Tamarac

Job description

Our client, a wealth advisory firm, is seeking a Client Service Associate for a direct hire role in Chicago, IL. This is a hybrid role.

The Client Service Associate is a key collaborator, ensuring seamless coordination between advisors and clients. With a deep commitment to service excellence, they manage client needs with accuracy and efficiency, fostering trust and reliability. Confident in their expertise, they embrace lifelong learning to enhance client experiences. Their compassionate approach ensures that every client interaction is handled with care, while their creative mindset allows them to find innovative solutions that elevate service and streamline processes.

Day-to-day, this position entails:

• Scheduling client meetings across multiple advisors
• Preparing and processing custodian paperwork
• Acting as custodian liaison troubleshooting and resolving issues and discrepancies while seeking platform enhancements
• Providing billing and client administrative support
• Executing client workflows using designated CRM and reporting platforms
• Serving as Office Administrator back up support when necessary

Our client is looking for motivated candidates who have a passion for forging relationships with both clients and colleagues to create an exceptional client service and work experience. The ideal candidate is someone who has a passion for organization, coordination, and accuracy along with the ability to forward think and focus on details while being curious and empathetic toward both colleagues and clients. Experience in a financial service client custodian support role at an RIA or family office is ideal. Familiarity with financial terms and situations is helpful but not required.

To be successful in this position, you should demonstrate:

• Strong organizational skills, interest, and aptitude
• Strong attention to detail resulting in executing work with consistency, thoroughness, and accuracy
• Experience with custodian paperwork, ideally Charles Schwab
• Experience with CRM and reporting systems, ideally Advisor Engine and Tamarac
• Exceptional communication and problem-solving skills
• The capacity to prioritize workflows and manage deadlines
• The ability to work efficiently, compassionately, and collaboratively in a team-based setting
• The ability to be flexible to pitch in and pivot
• At least three to five years of post-undergraduate experience

Compensation:

Annual base salary range: $65,000 - $75,000. Discretionary Bonus tied to firm and individual performance.

Compensation may vary depending on qualifications including, without limitation, job-related education, training, experience, licensure and certification, which could result in a level outside of this range.