Client Service and Success Specialist

Unique Escapes; Klamath Falls (OR); Remote; USD 60,000 - 75,000; Full time

Benefits offered by this job

Remote work environment

Training and tools

Collaborative team culture

Growth opportunities

Job summary

Unique Escapes is seeking a Remote Client Service & Success Specialist to support clients through every travel stage—from inquiry and planning to booking and post-trip follow-up. You will maintain accurate records, answer questions about destinations, and coordinate with suppliers to ensure smooth itineraries.

The role emphasizes exceptional communication, organization, and proactive problem-solving, with a focus on creating memorable luxury travel experiences while keeping clients informed and

Qualifications

• Strong communication skills, both verbal and written, with a professional tone.
• Excellent organizational skills and meticulous attention to detail.
• Solid time management and the ability to juggle multiple tasks.
• Ability to manage multiple client bookings and deadlines effectively.
• Familiarity with CRM systems and travel booking tools is a plus.

Responsibilities

• Serve as the primary point of contact for client inquiries via phone, email, chat, and social media.
• Build lasting client relationships through proactive, warm, and professional communication.
• Guide clients through travel planning, including destinations, resorts, cruises, flights, and packages.
• Understand client preferences, budgets, dates, group sizes, and special requirements.
• Prepare clear travel quotes, itineraries, and booking summaries for client review.
• Coordinate with travel suppliers and internal teams to confirm details and resolve issues.

Skills

Strong communication skills

Excellent organizational skills

Time management

Detail-oriented

CRM familiarity

Job description

Job brief

We are seeking a Remote Client Service & Success Specialist to support clients throughout their travel journey—from initial inquiry and trip planning to booking, pre-travel preparation, and post-trip follow-up. This role is ideal for a detail-oriented, service-minded professional who enjoys helping people create memorable travel experiences while ensuring every client feels informed, supported, and confident.

You will serve as a trusted point of contact for clients, answer questions about destinations, resorts, cruises, flights, and travel packages, and guide them through the booking and preparation process. You will also maintain accurate client records, coordinate with travel suppliers when needed, and resolve service concerns promptly and professionally.

Responsibilities

• Serve as the primary point of contact for client inquiries by phone, email, chat, and social media.
• Build lasting client relationships through warm, proactive, and professional communication.
• Guide clients through the travel planning process, including destination research, resort and cruise options, flights, accommodations, and travel packages.
• Understand each client's travel preferences, budget, dates, group size, and special requirements.
• Prepare clear travel quotes, itineraries, and booking summaries for client review.
• Assist clients with account setup, profile updates, travel documents, and platform navigation.
• Answer questions about reservations, payment options, travel requirements, trip inclusions, and cancellation or change policies.
• Coordinate with travel suppliers, resorts, cruise lines, and internal team members to confirm details and resolve issues.
• Track bookings, payment deadlines, travel dates, and outstanding client requests.
• Provide timely updates before, during, and after travel, including important reminders and itinerary changes.
• Document all client interactions, bookings, preferences, and resolutions in the CRM or booking system.
• Escalate complex supplier, technical, or operational issues to the appropriate team.
• Follow up after trips to gather feedback, address concerns, and encourage future travel planning.
• Identify opportunities to improve the client experience and support business growth.
• Maintain confidentiality and handle client information with professionalism and care.

Requirements

• Experience in customer service, client success, hospitality, travel, reservations, sales support, or a comparable client-facing role nice to have but not mandatory
• Strong verbal and written communication skills, with a friendly and professional tone.
• Excellent organization, time management, and attention to detail.
• Ability to manage multiple clients, bookings, and deadlines simultaneously.
• Strong problem-solving skills and the ability to remain calm under pressure.
• Comfortable learning travel booking platforms, CRM systems, email tools, and client communication software.
• Proficiency with Microsoft Office or Google Workspace, including email, spreadsheets, and documents.
• Reliable high-speed internet, a quiet remote workspace
• Interest in travel, luxury travel, cruises, resorts, and destination planning

What We Offer

• Remote work environment.
• Training and support for travel tools, booking systems, and client service processes.
• A collaborative, client-focused team culture.
• Opportunities for professional growth within a growing travel business.