Client Receivables Assistant

Polsinelli; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 60,000; Full time

Job summary

A leading law firm is seeking a Client Receivables Assistant in Philadelphia. The role involves supporting the accounts receivables team, performing administrative tasks, and ensuring effective communication with clients and attorneys. Ideal candidates will have strong organizational skills and relevant experience in a law firm setting. This position offers a hybrid work environment and a competitive salary range.

Benefits

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k) benefits

Employee assistance benefits

Qualifications

• 3+ years experience in law firm or business admin support.
• Excellent organizational and communication skills.

Responsibilities

• Support Director of Accounts Receivables and perform admin duties.
• Research unapplied cash and maintain department reports.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Work Ethic

Education

3 or more years of related experience

Tools

Microsoft Excel

Microsoft Word

ARCS

3E

Job description

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At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli is seeking a Client Receivables Assistant position in the St. Louis, Atlanta, Dallas, Denver, Philadelphia or Kansas City. This position would qualify for a hybrid role in one of the cities listed.

Core Responsibilities

• Support Director of Accounts Receivables, Client Receivables Supervisor, Client Receivables Specialists and Credit Analysts in all administrative and coordination needs.
• Perform administrative duties such as answering phones, processing credit card payments, and coordinating department activities.
• Support department efforts and goals by pulling copies of invoices, running monthly and ad hoc reminder statements, as well as other reports as needed, timekeeper maintenance, , preparing packets for accounts being sent to outside collections.
• Research unapplied cash and unidentified, duplicate and overpayments to determine the next steps.
• Create, monitor and maintain reports related to the department.
• Provide back-up support to the Credit Analysts (i.e. handling new matter credit review).
• Ensure that professional relationships are established and maintained with clients and attorneys.
• Exercise sound judgment and ability to respect, protect, and maintain highly confidential and sensitive information.
• Effective management of projects and tasks including organizational skills.
• Ability to work independently, be proactive and take initiative on assigned tasks.
• Work effectively with all Finance & Accounting functions to deliver high quality, accurate, timely, seamless service to attorneys and clients, in accordance with established firm policies.
• Proficient in 3E, ARCS, and Microsoft Word, Outlook & Excel.
• Employees approved for flexible work arrangements need to be available and maintain a practice of reliable, consistent attendance always during the employees scheduled work shift including, but not limited to, Zoom instant message, Zoom, email and voicemail, and by phone.
• All other duties, as assigned, to ensure the success of the department and Firm.
  
  

Qualifications

• 3 or more years of related experience in law firm and/or business administrative support.
• Excellent organizational skills and keen attention to detail and quality
• Excellent verbal and written communication / presentation skills
• Ability to work in a team environment with changing priorities and time pressures
• Strong demonstrated work ethic
• Highly proficient with Microsoft Excel and Microsoft Word
• Experience with ARCS and 3E is a plus
  
  

Preferred: Prior AmLaw 100 law firm experience.

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The budgeted salary range for this position is $55,000 - $60,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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