Client Operations Analyst III - Trade Settlements

Apex Systems; Jersey City (NJ); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K with match

HSA

Job summary

Everforth Apex Systems is seeking a detail-oriented Settlements Specialist in Jersey City to review and process physical settlement transactions, including certificates and related documentation. You will collaborate with client service teams and controllers to resolve discrepancies, support market value reconciliations, and help enhance workflows with AI-enabled tools while maintaining rigorous controls.

Strong communication and organizational skills, 4+ years in finance operations, and a

Qualifications

• 4+ years of experience in trade settlements, securities operations, or related financial services operations roles.
• Strong understanding of trade flow, trade processing, and settlement operations.
• Experience coordinating across multiple stakeholders and teams to complete operational tasks.

Responsibilities

• Physical Settlements Processing: Review and process physical settlement transactions, including trades involving physical certificates and related documentation
• Documentation Review: Read, comprehend, and interpret various settlement and certificate documents to determine requirements and ensure proper handling
• Reconciliation Support: Gather required information from multiple applications and internal contacts to complete market value reconciliations and related control processes
• Control & Accuracy Oversight: Review cash, position, and market value sheets, identify discrepancies, and upscale issues to senior team members immediately
• Task Execution & Peer Checks: Ensure all daily and monthly responsibilities are completed on time while maintaining peer checks across team processes
• Stakeholder Coordination: Work closely with client service representatives, reconciliation teams, controllers, and senior managers to resolve questions and obtain required information
• Process Improvement Mindset: Bring fresh ideas to improve workflows, reduce manual effort, and identify opportunities to enhance processes using digital and AI-enabled tools
• Application & Access Support: Help ensure team members have access to the applications required to perform their responsibilities effectively

Skills

Trade settlements

Attention to detail

Stakeholder coordination

Discrepancy identification

Education

Bachelor’s degree

Tools

Excel

PowerPoint

Job description

Key Responsibilities

• Physical Settlements Processing: Review and process physical settlement transactions, including trades involving physical certificates and related documentation


• Documentation Review: Read, comprehend, and interpret various settlement and certificate documents to determine requirements and ensure proper handling


• Reconciliation Support: Gather required information from multiple applications and internal contacts to complete market value reconciliations and related control processes


• Control & Accuracy Oversight: Review cash, position, and market value sheets, identify discrepancies, and upscale issues to senior team members immediately


• Task Execution & Peer Checks: Ensure all daily and monthly responsibilities are completed on time while maintaining peer checks across team processes


• Stakeholder Coordination: Work closely with client service representatives, reconciliation teams, controllers, and senior managers to resolve questions and obtain required information


• Process Improvement Mindset: Bring fresh ideas to improve workflows, reduce manual effort, and identify opportunities to enhance processes using digital and AI-enabled tools


• Application & Access Support: Help ensure team members have access to the applications required to perform their responsibilities effectively

Qualifications

• 4+ years of experience in trade settlements, securities operations, or related financial services operations roles


• Strong understanding of trade flow, trade processing, and settlement operations


• Experience working with physical certificates and/or documentation-heavy operational processes


• Proven ability to identify discrepancies, exercise sound judgment, and upscale issues appropriately


• Strong attention to detail and commitment to accuracy in a control-focused environment


• Experience coordinating across multiple stakeholders and teams to complete operational tasks


• Strong working knowledge of Microsoft Office, including Excel and PowerPoint


• Excellent communication, organizational, and decision-making skills


• Bachelor’s degree required, preferably in business, finance, or a related field

Preferred Experience

• Familiarity with bonds, stock powers, incumbency certificates, or similar financial documentation


• Experience supporting market value reconciliations, cash and position reviews, or similar control functions


• Exposure to process improvement, workflow enhancement, or automation initiatives using AI

About Everforth Apex

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Benefits

• Medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection


• ESPP (employee stock purchase program)


• 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure


• HSA (Health Savings Account on the HDHP plan)


• SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions


• Corporate discount savings program and other discounts


• On-demand training program providing access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure


• Certification discounts and other perks to associations that include CompTIA and IIBA


• Dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach


• You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide

Equal Opportunity

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

ADA Accommodation

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.