Client Intake Sales Operations Manager (On-site)

Abramson Labor Group; Burbank (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Abramson Labor Group in Burbank, CA is seeking a Client Intake Operations Manager to lead the day-to-day intake team. This leadership role oversees 40-60 intake specialists and coordinators, including offshore staff, ensuring smooth progression from first contact to case onboarding.

The ideal candidate has 4+ years in client intake or high-volume operations within professional services or legal settings, with strong CRM experience (Salesforce/HubSpot) and proven remote team management.

Qualifications

• 4+ years in client intake, call center operations, or business operations.
• Proven success managing mid-to-large teams (40+ individuals), including offshore/remote staff.
• Strong experience with CRM tools (Salesforce, HubSpot).
• Fluent or highly proficient in Spanish is strongly preferred.
• Excellent organizational, leadership, and communication skills.
• Comfortable balancing strategic process improvement with hands-on daily management.
• High attention to detail and a metrics-driven approach.

Responsibilities

• Lead and manage a team of 40-60 intake staff, including performance oversight, scheduling, and resource planning.
• Own the end-to-end intake workflow from inquiry through qualification, documentation, and handoff to Sales/Legal.
• Maintain intake process documentation and clear ownership at each step.
• Identify bottlenecks and lead process redesign to reduce response time and improve conversion.
• Manage CRM and intake software; build dashboards to track call volume, response time, and conversion.
• Collaborate with Sales, Legal, and Marketing to qualify leads and ensure proper routing.

Skills

Client intake

Team leadership

CRM tools

Spanish (nice to have)

Organizational skills

Process improvement

Job description

Company Description

At Abramson Labor Group, we're not just committed to defending employee rights—we're passionate about it. Whether you're up against a small business or a corporate giant, our highly skilled team of attorneys and legal professionals are ready to fight for you. Headquartered in vibrant Burbank, California, we focus on exclusively protecting employees throughout the entire state of beautiful California. Our dedicated attorneys, paralegals and legal assistants work tirelessly to secure the justice you deserve in all workplace disputes. We pride ourselves on delivering top-notch solutions with integrity, efficiency, and professionalism. Choose Abramson Labor Group and let us champion your cause with unwavering dedication.

At Abramson Labor Group, we're not just committed to defending employee rights—we're passionate about it. Whether you're up against a small business or a corporate giant, our highly skilled team of attorneys and legal professionals are ready to fight for you. Headquartered in vibrant Burbank, California, we focus on exclusively protecting employees throughout the entire state of beautiful California. Our dedicated attorneys, paralegals and legal assistants work tirelessly to secure the justice you deserve in all workplace disputes. We pride ourselves on delivering top-notch solutions with integrity, efficiency, and professionalism. Choose Abramson Labor Group and let us champion your cause with unwavering dedication.

Job Description

Position Summary

We are seeking a Client Intake Operations Manager to lead the day-to-day operations of our growing Intake team. This is a key leadership role responsible for overseeing a team of 40-60 intake specialists and coordinators, including both domestic and overseas staff, and ensuring every prospective client moves smoothly and efficiently from first contact through case onboarding.

This role requires close attention to speed, accuracy, and client experience across the intake funnel. The ideal candidate is an experienced operations leader with a strong background in intake, client services, or call-center-style operations, and a track record managing distributed or remote teams.

Key Responsibilities

• Lead and manage a team of 40-60 intake staff, including performance oversight, scheduling, and resource planning.
• Own the end-to-end intake workflow, from initial client inquiry through qualification, documentation, and handoff to the Sales/Legal teams.
• Maintain intake process documentation, define clear ownership at each step, and hold the team accountable to service-level standards.
• Identify bottlenecks in the intake pipeline and lead process redesign efforts to reduce response time and improve conversion.
• Manage and optimize CRM and intake software platforms; build dashboards to track call volume, response time, and conversion rates.
• Partner closely with Sales, Legal, and Marketing teams to ensure leads are qualified, routed, and followed up on correctly.
• Develop training materials, SOPs, and KPIs for intake staff; support hiring and onboarding with HR.
• Track daily, weekly, and monthly intake metrics and report performance insights to senior leadership.

Qualifications

• 4+ years of experience in client intake, call center operations, or business operations, preferably in a high-volume professional services or legal setting.
• Demonstrated success managing mid-to-large teams (40+ individuals), including offshore and remote staff.
• Strong experience with CRM tools (e.g., Salesforce, HubSpot) and intake/case management software.
• Fluent or highly proficient in Spanish is strongly preferred.
• Excellent organizational, leadership, and communication skills.
• Comfortable balancing strategic process improvement with hands-on daily management.
• High attention to detail and a proactive, metrics-driven approach to problem-solving.

Additional Information

Benefits

Our law firm offers eligible employees a comprehensive benefits package that includes medical, dental and vision insurance coverage. We also provide eligible employees with flexible time off plans including Unlimited Paid Time Off (PTO), and paid holidays.

Department

Sales

Employment Type

Full Time

Location

California

Workplace type

On-site

Compensation

$120,000 - $180,000

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