Client Funds Accounts Payable Coordinator

National Center On Institutions And; Baltimore (MD); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Health Savings Account with employer |

403(b) retirement plan with employer |

Job summary

National Center on Institutions and Alternatives Inc. is seeking a detail-oriented Client Funds Accounts Payable Coordinator to manage and protect client funds with accuracy and regulatory compliance.

This role blends nonprofit finance, accounts payable, and client fund administration to support individuals receiving services. You will reconcile accounts, process payments, prepare statements, and ensure timely, compliant financial reporting.

Qualifications

• Associate's or Bachelor’s degree in Accounting, Business, or a related field preferred.
• Minimum 2 years of experience in accounts payable, invoicing, bookkeeping, or related financial operations.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel, Word, Teams, and other business applications.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication and customer service skills.
• Experience with Sage Intacct and/or Resident Funds Management System (RFMS) is a plus.

Responsibilities

• Manage and reconcile client funds accounts using the Resident Funds Management System (RFMS).
• Process payments, reimbursements, invoices, and client spending requests.
• Prepare monthly statements, reconciliations, and financial reports.
• Monitor client balances and ensure compliance with financial guidelines and resource limits.
• Coordinate payments for room and board, pharmacy expenses, personal purchases, and representative payee obligations.
• Work closely with program staff, vendors, and finance leadership to support the financial well-being of clients.
• Maintain accurate financial records and documentation for audits, compliance reviews, and reporting requirements.

Skills

Attention to detail

Organizational skills

Communication

Customer service

Time management

Education

Associates or Bachelor's degree in Accounting or Business

Tools

Sage Intacct

Resident Funds Management System (RFMS)

Microsoft Excel

Microsoft Word

Microsoft Teams

Job description

Job Details

Job Location: National Center on Institutions and Alternatives Inc - Baltimore, MD 21244

Position Type: Full Time

Education Level: Associates Degree

Salary Range: $18.55 - $21.86 Hourly

Job Shift: Day

Job Category: Accounting

Client Funds Accounts Payable Coordinator

Finance Department | Full-Time | Hourly

Use Your Finance Skills to Support a Mission That Matters

NCIA is seeking a detail-oriented and compassionate Client Funds Accounts Payable Coordinator to help manage and protect the personal funds of individuals receiving services. In this role, you will combine nonprofit finance, accounts payable, and client fund administration to ensure financial resources are handled accurately, responsibly, and in compliance with regulatory requirements.

If you are passionate about accounting and want your work to have a direct impact on the lives of others, this is an opportunity to build a meaningful career while supporting a mission-driven organization.

What You’ll Do

• Manage and reconcile client funds accounts using the Resident Funds Management System (RFMS).
• Process payments, reimbursements, invoices, and client spending requests.
• Prepare monthly statements, reconciliations, and financial reports.
• Monitor client balances and ensure compliance with financial guidelines and resource limits.
• Coordinate payments for room and board, pharmacy expenses, personal purchases, and representative payee obligations.
• Work closely with program staff, vendors, and finance leadership to support the financial well-being of clients.
• Maintain accurate financial records and documentation for audits, compliance reviews, and reporting requirements.

What We’re Looking For

• Associate’s or Bachelor’s degree in Accounting, Business, or a related field preferred.
• Minimum 2 years of experience in accounts payable, invoicing, bookkeeping, or related financial operations.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel, Word, Teams, and other business applications.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication and customer service skills.
• Experience with Sage Intacct and/or Resident Funds Management System (RFMS) is a plus.

Why NCIA?

Because here,you matter. Your work shapes someone’s day — and often, their future. You’ll join a mission-driven team that celebrates progress, encourages creativity, and believes in the power of community and connection.NCIA is a nonprofit that empowers people through unconditional support, equity, and compassion. We believe in building stronger communities by helping individuals thrive. Make a meaningful impact in the lives of others while working in a supportive, mission-driven environment.

NCIA offers a strong and competitive benefits package, including:

• Health, dental & vision insurance
• Health Savings Account with employer contributions
• 403(b) retirement plan with employer match

NCIA is proud to be an equal opportunity employer and makes employment decisions based on merit. NCIA celebrates people from all walks of life and prohibits unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. All employment is decided based on qualifications, merit, and business needs.