Client Funds Accounting Specialist (Benefits)

Paylocity; United States; On-site; USD 43,000 - 50,000; Full time

Job summary

Paylocity is a leading cloud-based HR and payroll software provider. The Client Funds Accounting Specialist will reconcile client-held funds accounts, monitor bank balances, and resolve discrepancies to support accurate payroll and tax processing.

The role requires a bachelor’s degree in finance or accounting and 2–5+ years in payroll service or banking operations, with strong analytical and communication skills and proficiency in MS Excel/Access.

Qualifications

• Bachelor’s degree in finance or accounting.
• 2-5+ years' experience in payroll service or banking operations strongly desired.
• MasterTax, WEX, CobraPoint experience a plus.
• Ability to work in fast paced environment.
• Strong attention to detail.
• Strong Team and individual work ethic preferred.
• Strong communication skills and problem-solving ability.
• Proficiency in MS applications including Excel and Access.
• High level of integrity.

Responsibilities

• Perform daily bank reconciliation for payroll/tax/benefit accounts to ensure accuracy and completeness of financial transactions.
• Review and validate financial transactions, including deposits, withdrawals, and other bank-related activities.
• Investigate and resolve discrepancies between bank statements and cash balance accounts and outstanding items.
• Monitor daily/weekly cash balances by client, and across the total client base, to ensure all remittances have been made timely, and all cash collections have been properly recorded and cleared.
• Makes adjustments to cash as indicated by reports.
• Collaborates with internal partners to coordinate fixes to systems as needed.
• Work with Bank for returned items and inquiries.
• Report payroll, tax, and benefit exceptions to partners for review and resolutions.
• Reconcile incoming Wires/ACH’s for payroll/tax accounts.
• Review and reconcile Client Credits.
• Provide proof of payments to Tax Department.
• Assists with monthly financial reconciliations.
• Monitors incoming CFA team email accounts and ensures timely responses.
• Provide suggestions and writes procedures to enhance overall process.
• Work towards a goal of continued process improvement.
• Assist new business initiative

Skills

Attention to detail

Communication skills

MS Excel

MS Access

Problem-solving

Team collaboration

Education

Bachelor’s degree in finance or accounting

Tools

MasterTax

WEX

CobraPoint

Job description

Description

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.

Job Type

Full-time

Description

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.

Position Overview

The Client Funds Accounting Specialist is responsible for reconciling all client held funds accounts for Paylocity. Responsibilities will include monitoring and reconciling multiple bank accounts, resolving any discrepancies or issues.

Primary Responsibilities

The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities

To Perform The Essential Functions.

• Perform daily bank reconciliation for payroll/tax/benefit accounts to ensure accuracy and completeness of financial transactions. Review and validate financial transactions, including deposits, withdrawals, and other bank-related activities.
• Investigate and resolve discrepancies between bank statements and cash balance accounts and outstanding items.
• Monitor daily/weekly cash balances by client, and across the total client base, to ensure all remittances have been made timely, and all cash collections have been properly recorded and cleared.
• Makes adjustments to cash as indicated by reports.
• Collaborates with internal partners to coordinate fixes to systems as needed.
• Work with Bank for returned items and inquiries.
• Report payroll, tax, and benefit exceptions to partners for review and resolutions.
• Reconcile incoming Wires/ACH’s for payroll/tax accounts.
• Review and reconcile Client Credits.
• Provide proof of payments to Tax Department.
• Assists with monthly financial reconciliations.
• Monitors incoming CFA team email accounts and ensures timely responses.
• Provide suggestions and writes procedures to enhance overall process.
• Work towards a goal of continued process improvement.
• Assist new business initiative

Education And Experience

• Bachelor’s degree in finance or accounting.
• 2-5+ years' experience in payroll service or banking operations strongly desired.
• MasterTax, WEX, CobraPoint experience a plus.
• Ability to work in fast paced environment.
• Strong attention to detail.
• Strong Team and individual work ethic preferred.
• Strong communication skills and problem-solving ability.
• Proficiency in MS applications including Excel and Access.
• High level of integrity.
• Physical requirements
• Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
• Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously

Fully Remote (U.S. Only)

This is a fully remote position, allowing you to work from home or location of record within the U.S. with no in-office requirements. You must be available five days per week during designated work hours. The work arrangement for this role is subject to change based on business needs and individual performance. This may include adjustments to on-site requirements or schedule expectations, as necessary.

Physical Requirements

• Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
• Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.

Paylocity is an equal-opportunity employer.

Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.

We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.

We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact [e-mail]. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.

The base pay range for this position is $42,600 -$49,920/yr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position is eligible for an annual bonus and restricted stock unit grant based on individual performance in addition to a full range of benefits outlined here. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location. Applicants should apply via www.paylocity.com/careers.

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